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Home My WebLink About08.d.1)e) Minutes-Finance Committee 04-25-17 8■ ■ Centrai contra costa SanitaryDistrict ............................. . ...................... BOARD OF DIRECTORS: REGULAR OF THE PAUL H CAUSE Y CE ITLCONTRA �x�� T; SANITARYDISTRICT .TAMES A.NEIE DLY President Pro Terri FINANCE.COMITT MICHAEL R.MCGILL TAD J.PILECKI DAVID R. WILLIAMS I � L,1T � s PHONE: (925)228-9500 FAX: (925)372-0.192 Tuesday, April 25, 2017 www.centralsan.org 1:00 P.M. Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Jim Needy Member Taal Pilecki Staff. Roger S. Bailey, General Manager Ann Sasaki, Deputy General Manager Phil Leiper, Director of Finance and Administration Thea. Vassallo, Finance Manager Danea Gernmell, Planning and Development services Division Manager Thomas Brightbill, senior Engineer Cindy Granzella, senior Administrative Technician 1. Call Meeting to Order Chair Nejedly called the meeting to order at 1:00 p.m. 2. Public Comments None. 3. Old Business a. Review staffs responses to questions regarding expenditures at the March 2017 meeting: Finance Committee Minutes April 25., 2017 Page 2 .. .. ......................... . ..... ...... ...... ............. . .. ... .................................................................................................... .......... .................................................. ............................. ............................ .................................................................................................................................................... c ' .... ................ .... .. ......... . ......... ......... ......... ......... ......... ......... . ........... ..... .......... .... .......................................... ...... ..... ................................................ .......................................................................... ................................................ .................. ................................................................... ..... .......................................... .................................................... ........................ ............................... ...... ... ............... ....... ... ............................................................................................................. ...................................... ... ..... ............... ........................................................................................................................ ................................... .......... ..... ........... .. ......................... ...... ... . ...... . ..... ........ ..... ........................................... . .. . ......... ..... ........... . .... .. ........ ........ ... .. .. . ... .. .. . . .... ... ........ .. .. .............................................. ........ ............................ ... ............................ . ............................................................................................................................ ............................................................................. ........................................................................................rma.....................iom........................................................................ ....................... ... : . .. ............ or ArnoU ft quo ..................................................... ... .... ..... �� #213838 $91,677.08 U S Bank Chair lllejedly requested further 2/15/17 (Procurement information on multiple charges Cards) described as `oarts to repair District vehicles', and noted several line items described as "o era tional supplies." COMMITTEE RECOMMENDATION: Reviewed staff's response. 4. Expenditures a. Review Expenditures COMMITTEE ACTION: Reviewed and recommended Beard approval. Requested additional information on the following: C�e �/ ........... .................................. ........ ...... :: a C to Ar�o�rt �� roat �� t #103363 $41792-16 ServiceMaster Member Pilecki requested additional 3/30/17 Restoration information. #214042 $3,660.00 U S Health Member Pilecki requested additional 3/23/17 Works information. Medical #214437 $3,672.43 Hertz chair Nefedly asked if the generator that 4/13/17 Equipment was rented was used; the invoice -L J Rental showed zero hours of usage. 5. Review March 2917 Financial Statements and Investment Reports Ms. Vassallo reported a year-to-date favorable variance of$4.2 million for Operations and Maintenance (O&M) expenses, most/ driven by labor, repairs, maintenance and outside services. She reported that the sewer construction expenses are at$21.7 million.spent for the year, or about 59% of budget. staff anticipates higher expenses through the month of dune. COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Receive summary of results of July 1, 2015 other Post-Employment Benefits (OPEB) Governmental Accounting standards Board (GASB) 45 actuarial valuation Ms. Vassallo explained that this summary unary/s provided every two hears. She reviewed the information included in the agenda materials and responded to Finance Committee Minutes April 25, 2017 Page 3 questions. she noted that the unfunded actuarial accrued liability (URAL) has decreased from 68% in 2012 to 48% in 2016. COMMITTEE ACTION: Received the information. 7. Review proposed Capacity Fees for Fiscal Year 2017-18 Ms. Gemmell stated that staff anticipates an increase of 6% for capacity fees effective July 1, 2017. Mr. Brightbill explained that this increase is due to changes in assets and the number of customers. The increase in the capacity fee is due to additional investment by Central San for assets and reserves. COMMITTEE ACTION: Reviewed and recommended Board approval. 8. Review proposed Development Fees and Charges for Fiscal Year 2017-18 Mr. Brightbill stated that staff anticipates an increase of 7% on average for development fees and charges for the next fiscal year. In response to a question from Member Pilecki Mr. Brightbill confirmed that the primary drivers for the Increase are salaries and administrative overhead. COMMITTEE ACTION: Reviewed and recommended Board approval. 9. Review of Water Consumption Data for Dr. H. Jay Kerr Ms. Gemmell stated that staff was asked to monitor Dr. Kerr's water consumption data to see if there might be a decrease in usage from 2014. Based on the information included in the agenda materials, staff has found no tread. Chair Nejedly stated that with no obvious trend, there is no reason for staff to continue monitoring the water consumption data. Member Pilecki agreed. COMMITTEE ACTION: Reviewed and provided input to staff. 10. Receive list of Scheduled/Parking Lot items Member Pilecki asked if there was a statutory requirement for the Committee to look at expenditures. He asked for staff to provide the reasoning behind it. Member Pilecki also requested than an annual update on blanket contracts be added to the parking lot. COMMITTEE ACTION: Reviewed and provided input to staff. Finance Committee Minutes April 25, 2017 Page 4 11. Announcements a. Future scheduled meetings: Monday, May 15, 2017 at 2:00 p.m. Tuesday, June 20, 2017 at 1:00 p.m. Tuesday, July 25, 2017 at 1:00 p.m. 12. Suggestions for futu re agenda items None. 13. Adjournment-- at 1:30 p.m.