HomeMy WebLinkAbout00. BOARD AGENDA 05-04-17 Central Costa Sanitary District
Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392
BOARD OF DIRECTORS:
REGULAR BOARD MEETING PAUL H CAUSE
President
JAMES A.NEJEDLY
AGENDA President Pro Tem
MICHAEL R.MCGILL
TAD J.
Thursday DAVID R.WIPLL AMS
May 4, 2017
Board Room PHONE: (925)228-9544
FAX. (925)372-0192
1.3 p.m www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting, information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its
public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are
disabled and require special accommodations to participate, please contact the Secretary of the District at least
48 hours in advance of the meeting at(925)229-7303.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable
following the meeting.
®Recycled Paper
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 4, 2017 Board Agenda -Page 2
Open Session — Board Room
(Video recorded)
1. ROLL CALL
2. -PLEDGE OF ALLEGIANCE
3. INTRODUCTIONS
• Jason Sweet, Administrative Assistant in the operations Department, Plant
Operations Division, effective May 1, 2017.
Staff Recommendation: Welcome new employee. President Causey will
present the District pin.
4. PUBLIC COMMENT PERIOD
5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER
0. AWARDS AND PRESENTATIONS
a. Receive presentations by following three student winners of the Contra Costa
County Science & Engineering Fair - Excellence in Water, Wastewater and
Recycled Water Research Award: (5-minute presentations by students.)
• Melanie Quan, eighth grader at North Creek Academy in Walnut Creek-�
First Place, Junior Division. "watt water? Determining the Best water
Conditions in a Microbial Fuel Cell"
• William Cumbelich and Rithek Castelino, tenth graders at De La Salle. High
School in Concord — First Place, Senior Division. "Testing Bacterial
Remediation of Simulated Fracking Flow Back Wastewater"
Staff Recommendation: Receive the.presentations and present awards
to students.
b. Receive report on April 21, 2017 IT server outage and present Certificates of
Appreciation to the following Contra Costa County employees for their heroic
efforts in providing emergency assistance to Central San staff to address the
recent IT server outage: (15-minute staff presentation)
• Ed Woo, Chief Information officer
• Rex Fujikawa, Network Analyst
Staff Recommendation: Receive the report and provide input to staff;
President Causey will present the Certificates of Appreciation to
Mr. Woo and Mr. Fujikawa.
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 4, 2017 Board Agenda -Page 3
7. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of April 20, 2017 Board meeting.
b. Approve expenditures dated May 4, 2017. Approval recommended by
Finance Committee.
C. Receive March 2017 Financial Statements and Investment Reports. Approval
recommended by Finance Committee.
d. Set public hearing at 1:30 p.m. on June 1, 2017 to consider adopting Fiscal
Year 2017-18 District Budget.
e. Set public hearing at 1:30 p.m. on June 1, 2017 to consider adopting
uncodified ordinances to amend the 1) Schedule of Capacity Fees in
accordance with District Code Chapter 8.12; and 2) Schedule of
Environmental and Development-Related Fees and Charges in accordance
with District Code Chapter 6.30.
f. Adopt Resolution No. 2017-012 accepting an offer of dedication for sanitary
sewer easements, and facilities therein, from Signature at Moraga, LLC, a
California Limited Liability Company, as related to the Via Moraga project,
Subdivision 9317, Job 6587; authorizing execution of a quitclaim deed to
Signature for the existing easement acquired with Job 1933; and authorizing
staff to record documents with the Contra Costa County Recorder.
g. Adopt Resolution No. 2017-013 accepting an offer of dedication for a sanitary
sewer easement, and facilities therein, from Progressive Casualty Insurance
Company relating to the 2860 North Main Street Sewer Project, Job 6560,
located in Walnut Creek; and authorizing staff to record documents with the
Contra Costa County Recorder.
8. REPORTS AND ANNOUNCEMENTS
a. General Manager
1) Receive informational copy of Uncodified Ordinance No. 294 reflecting
an updated schedule of sewer service charge (SSC) rates for
residential and non-residential customers commencing July 1, 2017, as
adopted by the Board on April 20, 2017. (No presentation is planned,-
staff
lanned;staff will be available to answer questions.)
Staff Recommendation: Receive informational copy of Uncodified
Ordinance No. 294 memorializing action taken at the April 20,
2017 Board meeting.
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 4, 2017 Board Agenda -Page 4
2} Report on status of sinkhole repairs in Central San's service area and
lessons learned from the Miner Road sinkhole in Orinda, as requested
by the Board at the April 20, 2017 Board meeting. (20-minute staff
presen to tion)
Staff Recommendation: Receive the report and provide input
to staff.
3} Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
1} Written Legal Update. (No presentation is planned; District Counsel
will be available to answer questions.)
Staff Recommendation: Receive the update.
C. Secretary of the District
d. Board Members
1} committee Minutes
a} April 11, 2017 —Administration Committee — Member McGill
and Member Williams.
b} April 11, 2017 — Engineering & operations Committee —
Member Nejedly and President Causey.
c} April 17, 2017 — Real Estate, Environmental & Planning
Committee — President Causey and Member Pilecki.
d} April 24, 2017—Administration Committee — Member McGill
and Member Williams.
e} April 25, 2017— Finance Committee — Member Nejedly and
Member Pilecki.
Staff Recommendation: Receive the Committee minutes.
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 4, 2017 Board Agenda -Page 5
2) Reports and Announcements - Board Member reports on recent
meetings or conferences for which they received the stipend or for
which the District paid their expenses.
Member McGill (see written report dated April 20, 2017)
• April 6, 2017-- Contra Costa County Mayors' conference
hosted by the city of Orinda. Speaker: Larry Sly, Executive
Director of Food Bank of Contra costa and Solano Counties.
• April 17, 2017 — California Special Districts Association — Contra
Costa Chapter Meeting (CCSDA) in Martinez.
• ' April 18, 2017 — Liaison meeting with Pleasant Hill Mayor and
City Manager.
■ April 19, 2017 — California Association of Sanitation Agencies
(CASA) Legislative Day in Sacramento.
• April 20, 2017 — Industrial Association of contra costa County
(IACCC) Forum. Speaker: Assemblymember Tim Grayson
regarding state legislative and regulatory issues.
• April 25-28, 2017— California Water Environment Association
(CWEA) Annual conference in Palm Springs.
Member Nemedly
Member Pilecki
Member Williams
President Causey
Staff Recommendation: Receive the reports and announcements,
including those postponed from the April 20, 2017 Board meeting.
8} Requests for Stipend/Reimbursement or Conference Attendance —
Authorization to receive a stipend for meeting attendance or expense
reimbursement not specifically addressed in the current Board
Compensation Resolution, or authorization for conference attendance
not previously approved by the Board.
Staff Recommendation: Consider any requests.
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 4, 2017 Board Agenda -Page 6
9. EMERGENCY SITUATIONS
a. Continue local emergency proclaimed on March 2, 2017 arising from the 2017
Winter Storms, including emergency protective measures related to damaged
sewer lines on Miner Road in Orinda. (Ilio presentation Is planned; staff will be
` available to answer questions.)
Staff Recommendation (Motion Required): Continue the local
emergency.
10. REQUESTS FOR FUTURE AGENDA ITEMS
11. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
12. RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session in the Third Floor.
Informal conference Room.
Closed Session —Third Floor Informal Conference Room
(Not video recorded)
Approx. 3:00 p.m.
13. CLOSED SESSION
a. Conference with labor negotiators pursuant to Government Code
Section 54957.5:
District Negotiators:
• I E DA
• Roger S. Bailey, General Manager
• Ann K. Sasaki, Deputy General Manager
• Philip R. Leiber, Director of Finance and Administration
• TO O'-Malley, Human Resources Manager
Employee organizations:
• Employees' Association, Public Employees Union, Local one
e Management Support/Confidential Group (MS/CG)
e Management Group
14. RECESS TO OPEN SESSION
15. REPORT OUT OF CLOSED SESSION
16. ADJOURNMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 4, 2917 Board Agenda.-Page 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
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Tuesday Administration Committee Meeting Third Floor Executive Conference Room
May 9 McGill, Williams
8:30 a.m.
Tuesday Engineering&Operations Committee Second Floor Conference Room
May 9 Meeting
1:00 P.M. Ne'edl , Cause
Tuesday Finance Committee Meeting Third Floor Executive Conference Room
May 15 Nejedly, Pilecki
2:00 P.M.
Thursday Board Meeting Board Room
May 18 Board of Directors
1:30 p.m.
Monday Real Estate, Environmental & Planning Second Floor Conference Room
May 22 Committee Meeting
9:00 a.m. Causey, Pilecki
Thursday Administration Committee Meeting Third Floor Executive Conference Room
May 25 McGill..... .... ....., Williams
8. ..:30.. .....a.m..... .
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Thursday Board Meeting Board Room
June 1 Board of Directors
1:30 p.m.
Tuesday Administration Committee Meeting Third Floor Executive Conference Room
June 6 McGill, Williams
8:30 a.m.
Tuesday Engineering&Operations Committee Second Floor Conference Room
June 6 Meeting
1:00 P.M. Ne"edl , Cause
Thursday Board Meeting Board Room
June 15 Board of Directors
1:30 p.m.
Tuesday Administration Committee Meeting Third Floor Executive Conference Room
June 20 McGill, Williams
8:30 a.m.
Tuesday Finance Committee Meeting Third Floor Executive Conference Room
June 20 Ne jedl y, Pilecki
1:00m.
Wednesday Real Estate, Environmental & Planning Second Floor Conference Room
June 21 Committee Meeting
9:00 a.m. Causey, Pilecki
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4128117