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Home My WebLink About07.a.1)e) 2016 Annual Safety Report 7.a.1)e) I Central Contra Costa Sanitary District Safety Program Annual Report Calendar Year 2016 Safety Program 2016 Annual Report Our Mission: The primary objective of the Safety Program is to reduce injuries, accidents, and environmental impact while ensuring compliance. We achieve this by providing high quality training, comprehensive workplace evaluation, incident response, hazardous materials management from acquisition to disposal, and by managing regulatory information. The Safety Workgroup understands that in order to maintain an effective District-wide Environment, Health and Safety Program, it needs the continued support and commitment of Central San's management and the participation of all workgroups. Safety staff will continue to work closely with both groups to foster and maintain this support. Safety Program Annual Report Calendar Year 2016 1 Table of Contents Injury/Illness Analysis------------------------------------------------------------------------------------------------------------3 Incident Rates 7 ------------------------------------------------------------------------------------------------------------------------- Return to Work 8 ------------------------------------------------------------------------------------------------------------------------ SafetyDirectives--------------------------------------------------------------------------------------------------------------------$ SafetyTraining------------------------------------------------------------------------------------------------------------------------9 SafetyAccomplishments------------------------------------------------------------------------------------------------------9 Goals and Objectives for the Safety Workgroup for 2016__________________________________________10 Safety Program Annual Report Calendar Year 2016 2 Safety Program Injury/Illness Analysis Central Contra Costa Sanitary District (Central San) incurred 17 OSHA Recordable Injury/Illness cases and 10 first aid only cases during the 2016 calendar year (see Graph 1). The recordable cases consisted of three lost time, eight restricted work, four medical only cases, and two administrative reporting of hearing loss. Although there was an increase from 14 to 17 recordable cases (+21%) from 2015 calendar year (CY2015) and 2016 calendar year (CY2016), the two administrative reports do not have workers' compensation claims associated with them. The Safety Workgroup continues to encourage employee reporting of first aid only injuries/illnesses and near-misses. The Safety Workgroup uses this data to help identify and correct hazards in the workplace that could result in a recordable injury, as well as tailor safety training to address these hazards. Graph OSHA Recordable Injuries Compared by Year 25 20 15 10 5 0 2011 2012 2013 2014 2015 2016 ■Adm/Eng 5 3 4 2 6 4 ■CSO 12 12 3 8 5 8 POD 3 8 8 3 3 5 ■TOTAL 20 23 15 13 14 17 The total number of lost work days (LWD) decreased significantly from 100 to 50 (-50%) from CY2015 to CY2016 (see Graph 2). This is attributed to the concentration on the interactive process efforts, which has limited the longest LWD case to 21 days and reduced the severity of these claims from 7.1 days/claim to 2.9 days/claim. The total number of restricted work days increased from 129 to 314 (+123%) from CY2015 to CY2016 (see Graph 3). This is also attributed to the interactive process, converting LWD into productive work days. Even with this increase, the trend on the number of restricted work days continues to be downward over the past five years (see Graph 3). Safety Program Annual Report Calendar Year 2016 3 Graph 2 Total Days Away From Work Comparison by Year 200 180 160 140 120 100 - 80 60 40 20 0 J- 2011 2012 2013 2014 2015 2016 ImAdm/Eng 67 0 6 0 0 13 ■CSO 18 9 5 2 12 0 *POD 0 12 0 180 88 37 ■TOTAL 85 21 11 182 100 50 Note: CY2014—one case resulted in 180 lost days; CY2015—one case resulted in 79 lost days Graph 3 Restricted Work Days Comparison by Year 600 500 400 Trendline 300 200 - 1 I-A 100 0 2012 2013 2014 2015 2016 [mAdm/Eng 87 105 7 0 98 ■CSO 85 34 215 97 185 POD 371 29 19 32 31 ■TOTAL 543 168 241 129 314 Safety Program Annual Report Calendar Year 2016 4 The leading Mechanism of injuries/illnesses at the District during CY2015 were: 1. Contact with object or equipment 2. Overexertion or bodily reaction Graph 4 Event/Exposure/Mechanism of Injury Transportation Contact with Incident object or 12% Equipment 29% Repetitive Motion 12% Slip, Trip, Fall, or Jump 12% Exposure too Overexertion Harmful or Bodily Substance or Reaction _ Environments 23% 12% The most common type of injury remains strain/sprain injury, which accounts for 35% of all injuries. However, this is a reduction from CY2015, when strains/sprains accounted for 57%. The primary cause of these strain/sprain injuries is overexertion while lifting, pushing, or pulling, resulting in back and arm strain injuries. Other strain/sprain related injuries are caused by slips, trips or falls, and transportation incidents, resulting in hip and back injuries, respectively. None of the CY2016 injuries were associated with common activities, equipment, or procedures. The Safety Workgroup will continue targeting strain/sprain related injuries and conducting classes on overexertion and back injury prevention in its CY2016 training schedule. In CY2015, training on strain/sprain related injuries was focused on ergonomic principals. The most common injured body parts are: 1. Back 5. Hand 2. Arm 6. Foot 3. Abdomen 7. Hip 4. Head 8. Eye Safety Program Annual Report Calendar Year 2016 5 Graph 5 Types of Injuries/illnesses FiPuncture 6% [Strain/Sprain Abrasion 35% 6% r Cumulative Trauma 12% Fracture 6% Confusion Exposure ° 12% 23%3/° Graph 6 Body Part Total Eye Hip 6% Arm 6% J 23% Foot I 6% Head 12% Hand M 12% Back ac 23% 1 FAbdomen 12% Safety Program Annual Report Calendar Year 2016 6 Incident Rates Central San's Incident Rates are calculated using the injuries recorded on the CalOSHA 300 Log Form each calendar year. The rates vary from year to year due to the frequency and severity of the injuries occurring and by the number of hours worked (exposure time). Table 1 Recordable Days Restricted Other Severity Away DART y Rate Rate Time Rate Recordable Rate 2015 - NAICS 221320 California Sewage 7.3 2.2 1.2 3.3 4.0 Treatment Facilities CY 2016 -CentralSan 6.5 1.1 3.0 4.1 2.4 2.9 CY 2015 -CentralSan 5.5 1.2 2.7 3.9 1.6 7.1 CY 2014 -CentralSan 5.1 0.8 2.4 3.2 2.0 14.0 2015 -Construction California Local 11.6 5.3 1.2 6.5 5.1 Governments The Safety Workgroup's goal is to meet or exceed industry safety standards by achieving a Bureau of Labor Statistics (BLS) industry injury rate that is lower when compared to other California and Bay Area Sanitary Districts. The Recordable Rate for CY2016 is 6.5 and it is slightly higher than the CY2015 rate of 5.5, due to the higher number of recordable claims in 2016. However, Central San's recordable rate is below the BLS rate for California's Sewage Treatment Facilities at 6.5 vs. 7.3 (-11%), respectively. Additionally, both the Days Away Rate and Other Recordable Rate are well below the BLS rates. The Restricted Time Rate increased from 2.7 in CY2015 to 3.0 in CY2016. Central San's rate is significantly higher than the BLS Restricted Time Rate for California Sewage Treatment Facilities. This is attributed to Central San's successful implementation of the Return-to-Work Program, which places employees back on the job with modifications or a job reassignment instead of resulting in LWD. Last year, the Board asked how Central San compared to other industries. For this comparison, BLS rates were pulled for heavy construction and civil engineering for local governments. These local governments would include cities, counties, and community service districts who perform underground construction, road work, and facilities maintenance. Safety Program Annual Report Calendar Year 2016 7 Central San's Incident Rate is nearly half the rate of the Local Government - Heavy Construction and Civil Engineering at 6.5 vs 11 .6, respectively. Additionally, the Days Away Rate was significantly lower at 1.1 vs 5.3, respectively (-79%). It was also noted that the Local Government — Heavy Construction and Civil Engineering does not offer modified or alternative job assignments at any measurable level. Return to Work In 2007, the Return to Work program was implemented to facilitate employees' recovery from work-related injuries and to help reduce the cost of indemnity claims. The program has since been expanded to include non-occupational injuries or other medical conditions where a temporary modification to an employee's duties would be beneficial to both Central San and the employee. The program is administered by Human Resources with the assistance of Risk Management and the Safety Workgroup. The program incorporates use of the interactive process, which is required for compliance with Fair Employment & Housing Act and Americans with Disabilities Act Amendments Act. The Safety Workgroup provides assistance in finding and evaluating modified work that is within the employees' restrictions. Additionally, the Safety Workgroup evaluates workstation, equipment, and procedure modification(s) to accommodate the employees' restrictions. Safety Directives The Safety Workgroup is responsible for developing and maintaining Central San's Safety Directives Manual. The manual includes 27 distinct sections that are reviewed and/or updated once every three years or when new regulations are introduced. The following Safety Directives and related forms were reviewed and/or issued in CY2016: • Asbestos Management • Confined Space Entry Procedures • Ergonomics • Emergency Action Plan • Electrical Safety • Respiratory Protection Program • Hazard Communication • Excavation, Trenching and Shoring Program Safety Program Annual Report Calendar Year 2016 8 Safety Training The Safety Workgroup is responsible for assessing Central San's safety training needs, developing and coordinating safety training programs, and monitoring and evaluating the effectiveness of the programs. During CY2016, the Safety Workgroup conducted 130 hours of class room instruction over 82 sessions on 33 different training subjects. • 8 Hr. HAZWOPER Refresher • Fall Protection • AC Pipe Cutting • Fire Extinguisher • Active Shooter Awareness • First Aid/CPR/AED • Asbestos and Lead Awareness • Forklift Training • Back Safety Hazard Communications - Emer. • Bloodborne Pathogens/Infection Resp. Plans SPCC/HMBP Control • Hazard Communications - • Competent Person Excavation MSDS/SDS & Labels Training • Hazardous Waste Handling • Confined Space Awareness • Hearing Conservation • Confined Space Entry & Rescue • Heat Illness Prevention Exercise • Lockout/Tagout • Confined Space Entry & Rescue . Manlift/Scissorlift Procedures . Mosquito Borne Diseases • Confined Space Entry/Competent • New Employee Safety Orientation Person . Respiratory Protection • Driver Safety Department of • Sodium Hydroxide Safety Transportation • Traffic Control and Flagging • Electrical Safety • Vehicle Safety /Defensive Driving • Emergency Action Plan . Workplace Violence Prevention • Ergonomics Program Safety Accomplishments In CY2016, the following Safety accomplishments were achieved: • Quick response to open actions items within the District Safety Committee. The District Safety Committee has had open action items for Safety Suggestions submitted in the past, but not implemented for more than five years. The current timeframe for an open action item is less than 60 days. • Worked closely with Capital Projects to provide design reviews, submittal reviews, contractor orientations, and construction safety oversight. • Worked with Information Technology Division to implement Voice Over Internet Protocol Emergency Paging for the entire Central San. This system will supplement the Public-Address System in Central San and allow for paging throughout Central San facilities, including Headquarters Office Building and Collection System Operation. Safety Program Annual Report Calendar Year 2016 9 • Participated in the Great California Shakeout and conducted simultaneous Emergency Evacuation Drill for all facilities at Central San. • Worked with Capital Projects to install an automated roof hatch to assist personnel in maintaining the HVAC Equipment. • Worked with Plant Maintenance Division to clean the waste oil tank and dispose of hazardous waste. • Central San Departments and the Safety Workgroup conducted 323 Safety Tailgates. • Plant Maintenance completed 123 Safety Work Orders. • Collection Systems Operations Division went the entire 2016 calendar year with zero Lost Workdays. • Board Policy 024 "Occupational Health and Safety" was established to ensure occupational health and safety as a priority in conjunction with efficiency and productivity. • Central San won the CWEA-SFBA "Safety Program of the Year" and will move on to the State Competition. • Revised and updated the General Conditions Section 18, "Contractors Safety Duties." • Revised and updated Appendix A, "District Safety Requirements for Sewer Construction Projects." Goals and Objectives for the Safety Workgroup for 2016 • Continue improving customer service through increased visibility: • Contractor project oversight/design review • Participation in a greater number of tailgate meetings • Attend more manager and departmental meetings • Increase job worksite and facility inspections • Continue monitoring safety metrics, including both leading and lagging indicators to identify trends (incident reports, first aids only, near misses, inspection findings, etc.). • Leverage systems and software to improve efficiency and compliance (training records, certification tracking, inspection reports, safety data sheets, etc.). • Continue to review/update Safety Directives to make sure that they are compliant and easy to follow. • Update the "District Safety Requirements" in the Specifications and bid packets (Multiple Employer Workplace). • Assist Engineering with Fire System Upgrade Project to improve fire and life safety at the Treatment Plant. Safety Program Annual Report Calendar Year 2016 10