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Home My WebLink About06.a. Approve minutes of March 16, 2017 Board meeting. 6.a. Central C MINUTES* BOARD of DIRECTORS: PAUL H.CACISEY Presiden t SPECIAL BOARD MEETING JAMES A.NEJEDL Y President Pro Tent Board Room MICHAEL R.MCGILL Thursday, March 16, 2017 TAD J.PILECK'I DAVID R.WILLIAMS 11:00 a.m. DRAFT-------, Open Session — Board Room (Video recorded) 1. ROLL CALL A special meeting of the Board of Directors was called to order by President Causey at 11:00 a.m. secretary of the District Elaine Boehme called roll: PRESENT: Members: McGill, Nejedly, Pilecki, Williams, Causey ABSENT: Members: None 2. PLEDGE OF ALLEGIANCE The Board, staff and audi CENTRAL CONTRA COSTA SANITARY DISTRICT March 16, 2017 Special Board Meeting Minutes- Page 2 b. Adopt Resolution No. 2017-003 authorizing the execution of a real property agreement with owner.Lafayette Tennis Club LLC, 3125 Camino Diablo Road in Lafayette (APN 177-090-025) to abate encroachment upon a sanitary sewer easement; and authorizing staff to record documents with the Contra Costa County Recorder. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Nejedly to adopt the consent Calendar as recommended. Motion passed by unanimous vote of the Board. 6. PUBLIC HEARINGS a. Hold public hearing to conduct annual public review of Board Member compensation and benefits. Reviewed by Administration Committee. The public hearing was opened and closed without comment. Member McGill noted that the Administration Committee had reviewed the matter and recommended no changes in compensation or benefits. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Williams to leave compensation and benefits unchanged. Motion passed by unanimous vote of the Board. 7. LEGISLATIVE MATTERS a. Receive update on pending legislative matters. Communication Services and Intergovernmental Relations Manager Emily Barnett presented a legislative update and a handout illustrating a new legislative tracking tool showing priority legislation affecting Central San. She said the tracking tool will be updated for each meeting, and the Board will be asked to provide direction on priority legislation at the April 20, 2017 meeting. BOARD ACTION: Received the update. 8. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Receive informational presentation on CalPERS health benefits program. Rod Wilkinson of CaIPERS re vie wed the presentation included with the agenda materials and responded to questions from CENTRAL CONTRA COSTA SANITARY DISTRICT March 16, 2017 Special Board Meering Minutes- Page 3 Board Members and employees representing Central San bargaining groups. BOARD ACTION: Receive the information. b) Receive summary of central San's 2018 energy usage. Reviewed by Engineering & operations Committee. Senior Engineer Clint Shima reviewed the presentation included with the agenda materials. BOARD ACTION: Received the summary. 2) Announcements a) Public bidding for Treatment Plant Energy— Cogeneration Unit Optimization, District Project 7320 b) Contra Costa LAFCO approves District Annexation 191 — Faria Preserve Vilest in San Ramon c) central San Citizens Academy-- Spring 2017 Session begins April 4, 2017 d) Public workshop scheduled for March 29, 2017 regarding Martinez Sewer Renovation Project, Phase 5, District Project 8437 e) Public workshop scheduled for April 5, 2017 regarding Lafayette Sewer Renovation Project, Phase 11, District Project 8430 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. b. counsel for the District No report. C. Secretary of the District Nis. Boehme announced the following upcoming Committee meetings: Engineering & operations— Friday, March 17 at 9:00 a.m. Real Estate, Environmental& Planning— Wednesday, March 22 at 2:00 p.m. CENTRAL CONTRA COSTA SANITARY DISTRICT March 16, 2017 Special Board Meeting Minutes-Page 4 d. Board Members 1) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill • March 2, 2017 — Contra Costa County Mayors' Conference hosted by the City of Hercules featuring presentation by Dr. Leroy Mo rish ita, President of Cal State East Bay. • March 8, 2017 -- Liaison meeting with Mayor and City Manager of Walnut Creek. Member McGill provided a written report covering his announcements and other meetings. Member Nejedly - No report. Member Pilecki - No report. Member Williams - No report. President Causey - No report. BOARD ACTION: Received the reports and announcements. 2) Reguests for,Stipend/Reimbursement or Conference,Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 9. EMERGENCY SITUATIONS a. Adopt Resolution No. 2017-004 declaring an emergency and making findings authorizing the General Manager's actions under Public contract Code 22050 to direct contractors and District forces to perform emergency repairs on damaged sewer pipes in orinda, District Project 8439, Miner Road Emergency Sewer Repairs; and approve the addition of $300,000 to the existing $95,000 budget for the project. Mr. Bailey reported that developments over the past couple of days regarding the Miner Road sinkhole in orinda indicate that the Board will not need to CENTRAL CONTRA COSTA SANITARY DISTRICT March 16, 2017 Special Board Meeting Minutes- Page 5 declare an emergency, as was thought at the time the agenda was prepared. The City of Orinda was able to reach agreement with the property owner to gain access to the culvert so the needed repairs can be performed. Thus, no emergency declaration is needed at this time. BOARD ACTION: None. 10. REQUESTS FOR FUTURE AGENDA ITEMS None. 11. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item .1 3.a. 12. RECESS TO CLOSED SESSION The Board recessed at 12:01 p.m. to reconvene in closed session in the Third Floor Informal Conference Room. Closed session —Third Floor Informal Conference Room (Not video recorded) 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.0: District Negotiators: • I E DA �^ • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 14. RECESS TO OPEN SESSION The Board recessed at 3:10 p.m. to reconvene in open session. CENTRAL CONTRA COSTA SANITARY DISTRICT March 16, 2017 Special Board Meeting Minutes - Page 6 15. REPORT OUT OF CLOSED SESSION None. 15. ADJOURNMENT The meeting was adjourned at 3:10 p.m. Paul H. Causey, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California