HomeMy WebLinkAbout00. BOARD AGENDA 04-06-17 Central Costa Sanitary District
Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392
BOARD OF DIRECTORS:
REGULAR BOARD MEETING PAUL H.CAUSE
President
JAMES A.NEJEDLY
AGENDA President Pro Tem
MICHAEL R.MCGILL
TAD J.PILECIfI
Thursday DAVID R.WILLIAMS
April 6, 2017
SH
Board Room ONE: (925)228-9500
FAX: (925)372-0192
1:30 p.m. www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You.may address the Board on any matters not listed on the agenda,and which are within its jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting, information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its
public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are
disabled and require special accommodations to participate, please contact the Secretary of the District at least
48 hours in advance of the meeting at(925)229-7303.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable
following the meeting.
®Recycled Paper
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 6, 2017 Board Agenda - Page 2
Open Session — Board Room
(Video recorded)
1:30 p.m.
1 ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. INTRODUCTIONS
Amelia Berumen, Administrative Assistant in the Engineering/Capital Projects
Division, effective February 27, 2017.
Staff Recommendation: Welcome Ms. Berumen. President Causey will
present the District pin.
4. PUBLIC COMMENT PERIOD
5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER
6. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of March 16, 2017 Board meeting.
b. Approve expenditures dated April 6, 2017. Approval recommended by
Finance Committee.
C. Receive February 2017 Financial Statements and Investment Reports.
Approval recommended by Finance Committee.
d. Approve a one-year extension of the current audit contract with Maze &
Associates, Certified Public Accountants, for a fifth year authorizing them to
serve as Central San's independent auditor for Fiscal Year 2016-17.
Approval recommended by Finance Committee.
e. Approve annual salary adjustment for Secretary of the District to track with
Management Group Memorandum of Understanding (MQU).
f. Adopt updated Board Policy No. BP 002 — Diversity Statement. Approval
recommended by Administration Committee.
9. Adopt new Board Policy No. BP 028 - Cost Sharing of Candidate Statements.
Approval recommended by Administration Committee.
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 6, 2077 Board Agenda -Page 3
h. Authorize the General Manager to execute a technical consulting services
agreement in the amount not to exceed $480,000 with the team of Blue Sky
Environmental, Inc./Gammie Air Monitoring, LLC for air emissions testing of
the Wet Scrubber Pilot Plant supporting the Solids'Handling Facilities
Improvements Project, District Project 7348. Approval recommended by
Engineering & Operations Committee.
i. Award a construction contract in the amount of $2,598,845 to Cratus Inc., the
lowest responsive and responsible bidder for the Walnut Creek Sewer
Renovations, Phase 11, District Project 8422; find that the project is exempt
from California Environmental Quality Act (CEQA); and authorize the General
Manager to execute the contract documents subject to submittal requirements
and include up to a 10-percent contingency. Approval recommended by
Engineering & operations Committee.
j. Reject sole bid received for construction of the Collection System Urgent
Repairs, District Project 8434. Approval recommended by Engineering &
Operations Committee.
k. Authorize the General Manager to execute a one-year professional services
agreement (1) with Associated Right of Way Services, Inc., in an amount not
to exceed $95,000 with the option to extend for one additional year for a total
not to exceed amount of $192,000 for right of way services under the
Development Sewerage Project, District Project 8420; and (2) with KWR in an
amount not to exceed $91,000 with the option to extend for one additional
year for a total not to exceed amount of $182,000 for right of way services
under the Development Sewerage Project, District Project 8420. Approval
recommended by Engineering & Operations Committee.
I. Authorize the General Manager to add $500,000 to the Development
Sewerage Project, District Project 8420, from the Sewer Construction Fund.
Approval recommended by Engineering & operations Committee.
M. Adopt Resolution No. 2017-004 accepting and authorizing execution of a
grant of easement from East Bay Municipal Utility District (EBMUD), a public
corporation as related to the Rancho Laguna II Project, Subdivision 9330, Job
5575, located in the Town of Moraga; and authorizing staff to record
documents with the Contra Costa County Recorder.
n. Adopt four resolutions regarding real property interests related to a residential
community of 56 condominium units known as Woodbury (Sewer Job 6544)
located near downtown Lafayette as listed below, including authorizing
execution and recording of the referenced documents:
1} Resolution No. 2017-005 accepting an offer of dedication for sanitary
sewer easements from The New Home Company, Inc., a Delaware
Corporation (Parcel 2); authorizing the execution of quitclaim deeds to
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 6, 2017 Board Agenda -Page 4
The New Home Company, Inc. (Parcels A, C1 and D); and terminating
a real property agreement (Parcel C2); and
2) Resolution No. 2017-006 accepting an offer of dedication from Oak Hill
West Realty, LLC (Parcel 3), and authorizing execution of a quitclaim
deed to Oak Hill West Realty, LLC (Parcel E); and
3) Resolution No. 2017-007 authorizing execution of an amendment to a
grant of easement with Outdo 3742 Mount Diablo LLC (Parcel 4), and
authorizing execution of a quitclaim deed to Outdo 3742 Mount Diablo
LLC (Parcel F); and
4) Resolution No. 2017-008 authorizing execution of a quitclaim deed to
Lafayette Vistas, LP (as to 80 percent), Lafayette Joseph LLC (as to 10
percent), and Lafayette Dumont LLC (as to 10percent) (Parcel B).
o. Authorize the General Manager to set the 2017 Residential Recycled Water
Fill Station hours of operation, as described in Option 3 of the Position Paper.
Approval recommended by Real Estate, Environmental & Planning
Committee.
7. REPORTS AND ANNOUNCEMENTS
a. General Manager
1) Reports
a) Receive presentation from Andrew Brown, Director of HighMark
Capital Management, on the following topics regarding the
Governmental Accounting Standards Board (GASB) 45 Trust
and Other Post-Employment Benefits (OPEB) Trust
investments:
• Alternative solutions regarding passive-versus-active
investment options
• Information on a wider range of fixed income options (liquid
alternative investments
(10-minute presentation by Mr. Brown)
Staff Recommendation: Receive the presentation and
provide input to staff.
b) Update on Recycled Water Program. (5-minute staff
presentation)
Staff Recommendation: Receive the update.
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 6, 2017 Board Agenda -Page 5
c) Update on Pollution Prevention Report for 2015 and Pollution
Prevention Plan for 2017. (5-minute staff presentation)
Staff Recommendation: Receive the update.
d) Update on Asset Management. (15-minute staff presentation)
Staff Recommendation: Receive the update.
e) Update on 2015 Safety Program. Reviewed by Administration
Committee. (14-minute staff presentation)
Staff Recommendation: Receive the update.
2) Announcements
Staff Recommendation: Receive the announcements.
b. counsel for the District
C. Secretary of the District
d. Board Members
1) committee Minutes
a) March 14, 2017— Administration Committee — Member McGill
and Member Williams.
b) March 17, 2017— Engineering & operations Committee —
Member Nejedly and President Causey.
c) March 25, 2017-- Finance committee — Member Nejedly and
Member Pilecki.
d) March 22, 2017— Real Estate, Environmental & Planning
Committee -- President Causey and Member Pilecki.
Staff Recommendation: Receive the committee minutes.
2) Reports and Announcements - Board Member reports on recent
meetings or conferences for which they received the stipend or for
which the District paid their expenses.
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 6, 2417 Board Agenda - Page 6
Member McGill
• March 19-21, 2017 - WateReuse California Annual Conference
in San Diego
Member Nejedly
Member Pilecki
Member Williams
• March 21-22, 2017 — National Association of Clean Water
Agencies (NACWA) National Water Policy Forum in Washington
DC
President Causgy
• March 21-22, 2017 - NACWA National Water Policy Forum in
Washington DC
■ March 30, 2017 - 2017 State of the Town (Danville) and
Community Awards Luncheon
Staff Recommendation: Receive the reports and announcements.
3) Reguests for Stipend/Reimbursement or Conference Attendance —
Authorization to receive a stipend for meeting attendance or expense
reimbursement not specifically addressed in the current Board
Compensation Resolution, or authorization for conference attendance
not previously approved by the Board.
Staff Recommendation: Consider any requests.
8. EMERGENCY SITUATIONS
a. Continue local emergency proclaimed on March 2, 2017 arising from the 2017
Winter Storms, including emergency protective measures related to damaged
sewer lines on Miner Road in Orinda. (No presentation is planned; staff will be
available to answer questions)
Staff Recommendation (Motion Required): Continue the local
emergency.
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 6, 2017 Board Agenda -Page 7
b. Adopt Resolution No. 2017-009 designating the General Manager, Deputy
General Manager, and Director of Finance and Administration as authorized
agents to apply for federal and state financial assistance arising from the
federally declared disaster FEMA-4301-DR-GA arising from the 2917 Winter
Storms. (No presentation is planned; staff will be available to answer
questions)
Staff Recommendation (Motion Required): Adopt Resolution
No. 2017-009.
9. REQUESTS FOR FUTURE AGENDA ITEMS
10. ADJOURNMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 6, 2017 Board Agenda -Page 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DA TUTIME MEE TaINGIA TTENDEES L o C�4 Tf vitt
...:....:::::::::::::::::::::::::::::::
................
:::::::.::::::.:::::::::::::::::::::::::::::::::::::::::::::::::::::::.:.:::: A R
:::::::..::::.::.::::::::.:::::::::::::::::::.::::::.:::::::::::::::::::::::::::::::::::::::::::::::::::::::::.:::::::::::::::::::::::::::::::::::::::::::::::::::.:::::::::::.:::::::::::::::::::::::::::
...:::.::..:.:::.:.::..:::.:::::::::::::::::.:.:::::.:::....:.::::::::::::::::.::.::::::.::::..:::::::::::::.:::::.::::::::::::::::.:::..........................................
........... ........ ....... . ...... ........... .......
Friday Special Board.Meeti.ng—Tour of Regional Treatment Plant
April 7 San 8521 Laguna Station Road
10:00 a.m. Board of Directors Elk Grove, CA 95758
Tuesday Administration Committee Meeting Third Floor Executive Conference Room
April 11 McGill, Williams
8:30 a.m.
Tuesday Engineering &operations Committee Second Floor Conference Room
April 11 Meeting
1:00 P.M. Ne`edl , Gause
Monday Real Estate, Environmental & Planning Second Floor Conference Room
April 17 Committee Meeting
9:00 a.m. Cause y, Pilecki
Thursday Board Meeting Board Room
April 20 Board of Directors
1:30 p.m.
Monday Administration Committee Meeting Third Floor Executive Conference Room
April 24 McGill, Williams
8:30 a.m.
Tuesday Finance Committee Meeting Third Floor Executive Conference Room
April 25 Nejedly, Pilecki
1:00.. ......m.
........ ...... .......
..
.........
. . ...... ..
............. ......
. ... ...... . .......
............ .
......
.. ...... ....... .
I
...........
... .......
....... ......
A�:2017
..
Thursday Board Meeting Board Room
May 4 Board of Directors
1:30 P.M.
Tuesday Administration Committee Meeting Third Floor Executive Conference Room
May 9 McGill, Williams
8:30 a.m.
Tuesday Engineering&operations Committee Second Floor Conference Room
May 9 Meeting
1:00 P.M. Ne"edl , Ca use
Thursday Board Meeting Board Room
May 18 Board of Directors
1:30 p.m.
Monday Real Estate, Environmental & Planning Second Floor Conference Room
May 22 Committee Meeting
9:00 a.m. Cause Pilecki
Tuesday Finance Committee Meeting Third Floor Executive Conference Room
May 23 Nejedly, Pilecki
1:00 .m.
Thursday Administration Committee Meeting Third Floor Executive Conference Room
May 25 McGill, 'Williams
8:30 a.m.
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 8131117