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HomeMy WebLinkAbout06.a. Hold public hearing to conduct annual public review of Board Member compensation and benefits 6.a. Central San BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 16, 2017 Subject: ANNUAL PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS Submitted By: Initiating Dept./Div.: Elaine R. Boehme Administration/Secretary of the District Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: Kent Alm Roger S.Bail Counsel for the District General Manager ISSUE: In accordance with Resolution No. 2012-018, the Board must conduct an annual review of Board Member compensation and benefits at a public meeting held during the first quarter of each calendar year. BACKGROUND: In March 2012, the Board held a public hearing and reviewed its compensation and benefits compared to other agencies. At that time, the Board reduced its meeting stipend from $221 per meeting to $185 per meeting. The Board also adopted Resolution No. 2012-018 formally establishing the annual public review, and chose to do so at a properly noticed public hearing in the interests of transparency. Since then, the Board has conducted annual public hearings. In March 2016, the Board eliminated the reimbursement of mileage for attendance at meetings and events. In January 2017, staff updated its annual surveys of compensation and benefits of other local agencies (ATTACHMENT A) and cities within central San's service area (ATTACHMENT B). Staff also updated the chart showing where central San's meeting stipend falls in comparison with other agencies (ATTACHMENT C). At the public hearing, the Board may wish to consider one or more of the following options: 1. Leave the Board compensation and benefits unchanged; 2. Adopt an ordinance changing the meeting stipend amount; 3. Direct staff to make other change(s) to Board Member compensation and/or benefits. Any increase or decrease in meeting stipend amount would require a simple majority vote, and the ordinance would not be effective until 60 days after adoption (Water code Section 20204). Page 1 of 2 POSITION PAPER Board Meeting Date: March 15, 2017 Subject ANNUAL PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS ALTERNATIVES/CONSIDERATIONS: The Board may choose not to change its compensation or benefits. FINANCIAL IMPACTS: This will depend on whether the Board chooses to increase, decrease or leave unchanged their compensation and benefits. (The maximum stipend increase permissible under Health and Safety Code Section 8489 and water Code Section 20202 would be an additional 5% per calendar year (25%, not compounded) since the last adjustment in 2012, bringing the total compensation per day of service to $231 rather than the current$185.) COMMITTEE RECOMMENDATION: The Administration Committee reviewed the information at its meeting on February 1, 2017. At that meeting, the Committee recommended leaving the compensation and benefits unchanged. RECOMMENDED BOARD ACTION: Conduct the public review of Board Member compensation and benefits and take one of the following actions: 1. Leave Board Member compensation and benefits unchanged; or 2. Adopt an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in meeting stipend is desired;_ or 3. Direct staff to amend other compensation and/or benefits, Attached Supporting Documents: A. Survey of District Board Members'Compensation and Benefits, January 2017 B. Survey of City Councilmembers'Compensation and Benefits, January 2017 C. Comparison of Other Agencies'Meeting Stipends D. Draft Ordinance (if change in meeting stipend is desired) N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPENDIANNUAL REVIEW OF BOARD COMPENSATION\2017\PP-Hold PH re Bd Compensation(updated)eb.doc Page 2 of 2 Survey ofDistrict Board Members Compensation and Benefits,January 2Ol7 ATTACHMENT @\ Stipend/Max. Medical Dental Life Insurance Agency Provides Agency Compensable Board Member/ Board Member/ Board Member/ Pension Deferred Comp Cell Computers/ Primary Benefits or MtgS Spouse/Family Spouse/Family Spouse Car/ Mileage Phone Wads Compensation District pays retoreMPMt lf4� premium for District pays flat rate of up,to $1727/month for $85,000 policy for hi�fore :74-94 meeting/6 No District provides ,i .A Wastewater meetings per family medical; dental premium is shared 90% Board Member contribution $32/month 41 ' Y e s tablets to Yes District/10%director. only. (Age F=1 Q4 of District month r y directors reduction schedule applies.) direct%err,' R%_ 391 1,1.61tieR. No District pays D S t r Gt Yes, but one Member serves on East Bay CaIPERS Pad Dischargers Oro Loma $260 per District pays premium for District pays premium contribution eRe Authority (EBDA), up to two-party 9IHe (Board Member+ 6.32%of salary- Mileage diFeetei:f as Sa n ita ry meeting/6 Shield 4Q (�l 2521:7.74- for up to family No District portion) District reimbursed No G)t P Feffarn and another serves meetings per I coverage - Delta Dental on the Alameda District month j9,eF MeR highest $138.17) for the one contribution per I RS rate Yes, if County Waste CalPERS plan ($2,484.14) eligible Board requested by Management Member elected Boa rd Authority (Stop before 1995 Member Waste Board). Inland Empire $225 per Agency pays premium meeting/10 for up to family Agency pays No District Utilities meetings per Medical, dental., vision coverage for Delta premium for No contribution No Yes yes Agency month Dental PPO or Western $30,000 policy Dental No. Two Members serve on the City Napa $218 per District pays reimburse Council, and one Sanitation meeting/6 No No premium for No No District mileage for N/A $20 allowance serves on the Board meetings per $281000 policy contribution conferences for iPad fees of Supervisors. District month and trainings Those entities provide primary l Survey ofDistrict Board Members Compensation and Benefits January 2017 Medical le'n t a I Life Insurance Stipend/max. Agency Provides Cell Computers/ Agency Compensab". Board Member/ Board Membe 1V Board Member/ Pension Deferred Comp Car/ Mileage, Phone Wads Primary Benefits or Mtgs Spouse/Family Spouse/Family Spouse Compensation $212.10 per District pays up to $996.1:71 1025.62 per month for District pays for Mileage Yes, but one member Union Board Member only; $1941-9-3 2018.98 per month coverage of reimbursemen serves on EBDA and meeting/max of 1 District for Board Member+1; $239:7.3-12482.80 per $10,000 for Board t for travel is compe-nsated by Sanitary meeting per day month for Family for medical, dental,vision; Member; $5,,000 No $50/month related to No provides iPads the EBDA and 6 meetings to directors District per month allocated as follows: 100%dental, 100%vision, for spouse and trainings/ I Commission for and balance to medical plans dependents conferences meetings attended. District pays up to $1,281.21 for Board Mt. View $215.00 per Member&family. meeting/6 Coverage is through No District Sanitary meetings per PERS. (PERS requires No No No contribution No No Yes District month participation in a District sponsored retirement plan. See Deferred Active Members of the Board of Directors of the Castro Valley Sanitary District may participate in the health benefits plan provided by the 'Castro Valley $200-00 per District as a non-PERS N-9 District meeting/6 member through the Board member pays No District provides two Sanitary meetings per CalPERS System, and/or entire cost No No contribution No No Board No District month. Dental plan provided Members with member pays 100%of tablets premium cost less the amount listed in Section 4035.5 in Senate Bill 1464,, Chapter 896, Chapter Date September 2612002. 2 Survey ofDistrict Board Members Compensation and Benefits January 2017 Survey ofDistrict Board Members Compensation and Benefits January 2017 Medical Dental Life Insurance Stipend/Max. Agency Provides Agency Compensable Board Member/ Board Member/ Board Member/ Pension Deferred Comp Cell Computers/ Primary Benefits or Mtgs Spouse/Family Spouse/Family Spouse Car/ Mileage Phone iPads Compensation Travel to and from a destination The District more than 15 matches Board miles from the No - Directors are Member District office not eligible to contributions to using private automobiles is participate in the 457 plan by 25%, allowable at District's CalPERS up to $10 per the IRS District pays for premium retirement calendar month - mileage rate. Dublin San $146 per day for up to $62:7 631 (Board program, or provided that a This applies so each day of Member only), $ District pays premium District pays for retiree benefits, director long as the Ramon service to the 11262 (Member+ 1 for up to Board up to $50,000 unless they were voluntarily amount so No No Yes Services District, up to a Dependent), Member and eligible basic life first elected or contributes at calculated District maximum of 10 I.,640-(Member+ 2 dependents insurance appointed to the least $20 per does not days per month Dependents); rates set by Board prior to July month, the exceed the resolution annually 11 1994, in District matches cost of pre accordance with that contribution purchased California up to $10 per round-trip Government Code month or 25% of Section 20322 (c). the monthly coach class contribution., airfair plus whichever is less. ground transportation that would be incurred for the same trip. 4 Survey of District Board Members Compensation and Benefits,January 2017 y Medical Mental Life Insurance Stipend/Max. . - - agency Provides Cell Computers/ Agency Compensable Beard Member/ *Board Member Board Member Pension Deferred Com Primary Benefits or � � / pMileagy Care' Phone iPads 111111011 � Mtgs Spouse/Family Spouse/Family Spouse Compensation - 147.32p er District pays health meeting/6 meetings expense reimbursement Yes, if per month. of$S,"�Q�.nn r�n11�f cI participating No. The City Fairfield- -�UteR,@tiG iRGEFease 611170.00 per calendar see medical health in the provides primary can be year increased ever expense No No on District No No paperless benefits as the Board Sl..11Surl Sealer � 4 v � p p increased contribution District January by CPI-W for SF- reimbursement agenda and Members serve as 'n anu„-,.4 any Oakland Metropolitan request a the City Council. year by Beard area 12 months ending in loaner iPad action. October of each year) 5 Survey of District Board Members Compensation and Benefits,January 2017 Medical Dental Life insurance Stipend/Max. - Agency Provides Cell Computers/ Agency Compensable Board Member/ Board Member/ Board Member/ Pension Deferred Comp Primary Benefits or Car{ Mik- ge Phone iPCA Mtgs Spouse/Family Spouse/Family Spouse Compensation pq eF m e � o f � ir'tr�rrrirr'r► ►hr. rnge-,II r Vallejo tiRg peF ��Cit No. the City Sanitation '� Appointees 7 No District provides primary A pp ) No No N and Flood o No No N0 benefits as the Board $100 per month contribution Members serve as Control (regardless of#of meetings held or the City Council. District attended)— County Appointee (1) $100 per meeting attended, max of B per month 6 Survey ofDistrict Board Members Compensation and Benefits,January ZO17 Survey of City Councilmembers Compensation and Benefits,January 2017 ATTACHMENT B Medical Dental Life insurance ' Stipend/Max, Computers/City Board Member/Spouse/ Board Member/ Board Member/ Pension Deferred Comp Car/ Mileage Cell Phone other Compensable Mtgs i'Pads Family Spouse/ Family Spouse/ Family CaIPERS, Up to $130 per Offered same as employees, who month + $x.00 Concord 1300 month flat rate contributed based on Ian and number of No City pays No No ever yrs for 0 $ r p y employer parties covered replacement rate equipment Agendas Contribution to single- issued via art member If declined iLegislate party coverage,, pays 15%of single-party optional CaIPERS, can therefore premium and can "buy $100/month car Eligible to CaIPEPS, participate in $55/month Councilmem 'walnut Creek $650/month flat rate up at own expense. 0r participate at ` ' allowance City pays 401A; technology bars may be may take $350 to 457 own expense expei; employer Councilmember allowance issued a City Plan in lieu of medical rate pays 5%,. City pays iPad or may use a Z.5 coverage i�� personal iPad Can Medical coverage capped participate pp Pleasant Hill $585/month flat rate at City contribution of No $20, if they pay000 per official No No No No 50% of the Kaiser rate the employee portion Eligible for Lafayette $0 No No No No No mileage No No reimbursement Eligible for orinda $0 No No No No No mileage No No reimbursement Tablet issued for Moraga $0 No No No No No No No Council Agenda packets Eligible to be. rr ..m.b. rr.A Computers Eligible to 3.75%from the available to Danville $575/month participate at own participate at No No Town use at the No No No expense or be own expense reimbursed $208/month Town office for flex spending 1 Survey ofCity[ouncilmembersCompensation and Benefits,January 2017 ATTACHMENT C 2017 COMPARISON OF OTHER AGENCIES' BOARD MEETING STIPEND AGENCY MEETING STIPEND/YEAR MAX NO. OF MTGS PER MONTH West County $265,35 2017 6 Wastewater District $265-35 2016 $265.35 2015 $265-35 2014 $260 2017 6 Oro Loma Sanitary District $260 2016 $260 2015 $260 2014 Inland Empire Utilities Agency $225 2017 10 $225 2016 $225 2015 $195 2014 $218 2017 6 Napa Sanitation District $218 2016 $218 2015 $218 2014 $215 2017 6 Mt. View Sanitary District $215 2016 $205.07 2015 $205.07 2014 $212,10 2017 6 Union Sanitary District $212.10 2016 $212.10 2015 $212.10 2014 Castro Valley Sanitary District $200 2017 6 $200 2016 $200 2015 $176-34 2014 ($??) 2017 6 Central Contra Costa Sanitary $185 2016 District $185 2015 $185 2014 $185 2013 $185 2012 $221 2011 $170 2017 6 Delta Diablo Sanitation District $170 2016 $170 2015 $170 2014 N:\ADMINSUPIADMINIDIST-SEC\BOARD\COMPENSATION-STIPENDIANNUAL REVIEW OF BOARD COMPENSATION\20171ATT. B-Board compensation Comparison Survey 2017.doc Page 1 of 2 ATTACHMENT C $170 2017 6 lronhouse Sanitary District $170 2016 $170 2015 $170 2014 $147,32 2017 6 Fairfield Suisun Sewer District $143-59 2016 (STIPEND INCREASED) $143-59 2015 $143.59 2014 $146 2017 10 Dublin San Ramon Services District $146 2016 $146 2015 $146 2014 $100 2017 $100 flat fee per Vallejo Sanitation and Flood Control $100 2016 month, regardless of District $100 2015 number of meetings $100 2014 $100 2017 10 Contra Costa Water District $100 2016 $100 2015 1 $100 2014 $1263 2017 2 EBMUD $1218 2016 (STIPEND INCREASED) $1186 2015 $1154 2014 January 2017 N:\ADM INS U PIADM I N\D IST-SEC\BOAR D\COM PEN SATION-STI PEN MANN UAL REVIEW OF BOARD COMPENSATION120171ATT. B-Board compensation Comparison Survey 2017.doc Page 2 of 2 ATTACHMENT D ORDINANCE No. AN ORDINANCE of THE CENTRAL CONTRA COSTA ,SANITARY DISTRICT AMENDING DISTRICT CODE SECTION 2.04.080, COMPENSATION OF BOARD MEMBERS WHEREAS, California Health and Safety Cade Section 5489 states that the Board of Directors may, by ordinance adopted pursuant to Water Cade Section 20202, increase its compensation above the $100 per day permitted by the Health and Safety Code; and WHEREAS, the Water Code permits a compensation increase of up to five per cent once in each calendar year; WHEREAS, the Health and Safety Code limits Beard Member compensation to no more than six days' service in a calendar month; and WHEREAS, the Board of Directors of the Central Contra Costa Sanitary District last adjusted its compensation in March, 2012, reducing it from $221 per meeting to $185 per meeting; and WHEREAS, any adjustment shall not be effective for at least sixty days from the date of final passage. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1 . That Section 2.04.080 A of the District Code is hereby repealed and that a new Section 2.04.080 is hereby adopted as fellows. A. Beginning on May 15, 2017 and continuing until the ordinance codified in this section is modified or repealed, the compensation for Board Members of the Central Contra Costa sanitary District is (increased or reduced) from the current$165 approved in March 2012, to $ ,per day of service, effective sixty days after adaption of this ordinance `California Water Code section 2020 and as set forth by section 6489 of the Health and safety Code and section 20262 of the California Water Code. Compensation shall not be for more than a total of six days of any calendar month. Section 2. This ordinance shall be a general regulation of the District and shall be published in the Contra Costa Times and San Ramon valley Times, newspapers of general circulation, published and circulated within the Central Centra Costa Sanitary District. This ordinance shall be effective on May 15, 2017, not less than sixty days after its passage and adoption by the Board of Directors. Central Contra Costa Sanitary District Ordinance No. Page 2 of 2 PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 16th day of March 2017, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Paul H. Causey, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Countersigned: Elaine R. Boehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to Form: Kenton L. Alm, Esq. District Counsel