HomeMy WebLinkAboutENGINEERING & OPERATIONS MINUTES 02-22-17 9.d . 1
centra! ContraCosta Sanitaty.Disttict
REGULAR.MEE` ING OFITHE BOARD
R f F DIRECTORS:
7 y] f , OR
CENTRAL cCOSTA PAUL1-1..CAUSE,Y
SANITARY sPresident
,I�i1°trlES A.1i�E.1EULY
ENGINEERING OPERATIONSPresident.Pro Tem
COMMITTEE I CHAEL R.M CCILL
TALC J.PIL.ECKI
DAVID R.WILLIAMS
M I.N U T- E PHONE: f 925)228-9500
FAX.- (925)676-722 I
Wednesday, February 22, 201 ��� �.c � � .�
1:00 P.M.
2ndFloor Conference Room
5010 Imhoff Place
Martinez, California
Committee:
Chair Jim Ne edly
Member Paul Cauaey
Staff
Roger S. Dailey, General Manager
Ann Sasaki, Deputy General Manager
Jean--Marc Petit, Director of Engineering and Technical Services
Danea Gemmell, Planning and Development Services Division Manager (left after Item 0.)
Edgar Lopez, Capital Projects Division Manager
Neil Meyer, Plant Maintenance Division Manager
Paul Seitz, Collection System operations Division Manager
Dana Larson, Senior Engineer (left after Item 0.)
Craig Mizutani, Senior Engineer
Clint Shima, Senior Engineer
Areal Lyon, Accountant (arrived daring Item 3.)
Cindy Cranzella, Senior Administrative Technician
1. Call Meeting to order
Chair lllejedly called the meeting to .order der at 1:00 p.m.
2. Public Comments
None.
Engineering & Operations Committee Minutes
February 22, 2017
Page 2
3. Receive summary of Central San's 2016 energy. usage
Mr. Shima reviewed the presentation included in the.agenda materials and
responded to questions.
Member Ca usey requested that future reports show how sustainable Central San
is on a percentage basis.
COMMITTEE ACTION: Received the report.
4. Receive the 2010 Collection System Sanitary Sewer Overflow annual Report
Mr. Seitz briefly re vie gyred the information included in the agenda materials. He
noted a correction to be made to the CSO Highlights page of the presentation,
that the total miles of cleaned sewers was 823 miles, not 850.
COMMITTEE ACTION: Received and recommended Board receive report.
5. Review Recycled Water maintenance agreement betweenCentral San and
Contra Costa Water District (CCWD)
Mr. Bailey explained that this item was removed from the upcoming Board
agenda, as he will sign off on the agreement since it is within his signing
authority.
COMMITTEE ACTION. None.
0. Receive update on Asset Management Program
Ms. f.a wson sta ted that the computerized maintenance management system
(CMM`S) replacement is substantially complete. she explained that the Treatment
Plant is now live in the new system, and preventative maintenance is
transitioning over. Basic training is taking place this week to general staff so they
can enter work requests.
She explained that GeoPortal is now connected to the.new CMMS system, and
staff is continuing to make more user friendly.
Ms. Lawson stated that the Reliability Centered Maintenance Pilot is now
complete. The objective was to improve maintenance efficiency and functional
reliability of assets. An example of the results include modifying oradding
planned maintenance tasks to address functional failures identified during the
evaluation.
Engineering &Operations Committee.Minutes
February 22, 2017
Page 3
She stated that the Collection System operations Department is replacing the
CCTV software, a pro,ject that is expected to be completed over the next few
months. The new software and conversion of the old video format will enable
access through oeoBortal.
Finally, Ms. Lawson added that the Program Management Information System
(PMIS) is in progress. with the blaster Plan being completed, staff is looking to
Implement a PMIS to help manage and trach the increased number of projects.
A request for proposals (RFP) is in process: in the interim, a brief version will be
set up until the new system is up and running.
COMMITTEE ACTION: Received the update.
7.* Review.draft Position Paper to authorize agreements for construction inspection
services for Treatment Plant Capital Improvement Projects
Mr. Lopez distributed an updated draft Position Paper, which highlights the
charges ander Recommended.Board Action (attached).
Chair Nejedly said the cost for inspection fees was high, and he would not
recommend Board approval of the project. Member Causey was comfortable
recommending Board approval with changes to the Position Paper to clarify that
it is a one-year contract with an option to extend, and carry over unused funds.
COMMITTEE ACTION: The Committee was split on this matter so It will he
presented to the full Board for consideration with no Committee
recommendation.
8. Review draft Position Paper to amend a professional agreement with Carollo
Engineers for the Plant Energy Optimization Project, District Project 7320
Mr. Lopez stated that the current reverse osmosis!osis (RO) system that services the
Cogen unit is reaching the end of its useful life. Staff is asking for an additional
$65,.000 to include design of a new fro system.
Member Causey stated that the business case analysis did not include any other
alternatives other than replacing the RO, such as purchasing distilled water or
evaluating solar energy. Mr. Petit explained that the cogeneration system relies
on high duality RO water; therefore, staff did not include other options.
Chair Neiedly stated that he would prefer that this project be presented to the full
Board for consideration. Member Causey agreed.
Engineering &Operations Committee Minutes
February 22, 2017
Page 4
COMMITTEE ACTION: The Committee requested that this item be
presented to the fail Board for consideration with no Committee
recommendation.
g. Receive raid-year status report of capital Improvement Budget (CiB)
Mr. Lopez re vie wed the presentation included in the agenda materials.
COMMITTEE ACTION: Deceived the report.
1-0. Deceive change Order Log, Quarterly Reports, and Bid schedules to compare
budgeted versus actual costs, including project status and close-outs
COMMITTEE ACTION: Received the reports.
11. Announcements
a. Future scheduled meetings:
Tuesday, march 7, 2017 at 1:00 p.m.
Tuesday, April 11, 2017 at 1:00 p.m.
Tuesday, May 9, 2017 at 1:00 p.m.
b. Mr. Bailey announced that staff will most likely ask the Board to declare a
state of emergency at the neat Board fleeting for the sinkhole in orinda.
Staff is projecting the cost to he approximately$70,000 per month. He
also announced that in the event any claims are made with respect to this
issue, updates will he provided to the A dministra tion Committee.
C. Mr. Lopez requested to reschedule the larch 7, 2017 committee meeting
to the following week. staff will confirm a new date with chair NeJedly and
Member ca user.
12. Suggestions for future agenda items
a. Member causer requested that the parking lot items return on each
agenda.
h. Member causer suggested a quarterly or semi-annual innovation report.
13. Adjournment _ at 2:04 p.m.
* Attachment
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Central San
.. ............. ........'BOARDOF DIRECTORSr
PAPER
POSITIU
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Board Meeting Dole, March 2, 2017
Subject AUTHORIZE THE GENERAL MANAGER TO EXECUTE A
PROFESSIONAL NEIN SERVICES AGREEMENT WITH
CONSOLIDATED CK INC, AND HARVEST TECHNICAL SERVICES, INC.
TO PROYIDE CONSTRUCTION INSPECTION FOR CAPITAL
.IMPROVEMENT PROJECTS AT THE TREATMENT PLANT
Submitted . Wg p ,
Engineering
Brad dr, Associate gn
and Technical
rocs/C .pt Projects
REVIEWED AND RECOMMENOED FOR BOARD ACTIONS
C. M§zut —Senior Engineer
E. Lopez—Capital Projects Division Manager
JM. Petit—Director of Engineering and Technical Services Roger&Salley
Genora�Manager
Board of Directors' (Board) authorization 'i's required for the General Manager
to execute a professional engineering services agreementin an amount greater than
$100,000.
BACKGROUND,: Several construction projects have been or will be presented to the
Board for award in the Capital.Improvements Budget Treatment Pleat Program.
Central San staff routinely provides construction management, administration, resident
engineering, and timited inspection duties for projects, and supplements with inspectors.
as needed. An evaluation of the projected construction work remaining 2016-17
through FY 2017-19 indicates the need to hire up to three additional inspectors for the
peak construction months a through October). Staff has estimated up to 2,500 hours
f inspection services under the recently awarded Headworks Screening Upgrade
project and up to 1 X500 hours for the Piping Renovations, Phase ; Fire Protection
System Improvements, Phase ;Treatment Plant Energy Cogeneration Optimization;
Multiple Hearth Furnace Burner Replacement, and other projects identified in the
current CIB. In addition, the inspectors may also be used to support construction of
projects in the recycled water and general improvement programs.
On January 24, 2017, a Request for Proposals was publicly adve- itsed on Central San's
website and PlanetBids, a service Central San uses to advertise electronically for
solicitation of proposals. Eight firms responded with qualified and responsive proposals.
After evaluating the proposals based on qualifications, fees, and rate schedules, and
proximity to Central San, staff selected two of the eight firms: 1 Consolidated CK Inc.
and 2 Harvest Technical Services, Inc.
Page 1 of
POSITION PAPER
Board Meeting a March 2, 201
subject: AUTH0RIZE THE G ENERAL-MANAGER TO EXECUTE A PROFESSIONAL
ENGINEERING SERVICES-AGREEMENT WITH CONSOLIDATED CM, INC.
AND HARVEST TECHNICAL SERVICES CA TO PROVIDE
CONSTRUCTION INSPECTION FOR CAPITAL IMPROVEMENT PROJECTS
AT THE TREATMENT PLANT
The service Provided under these agreements aligns with Central Sea's Strategic Plan,
specifically Goal No. 6, which Is t "Maintain Reliable Wastewater Infrastructure,."
4Lofo!-�ALTER-- - '.''.'..V. ::...:...'....�'.... .: :........:.. ......LTi None.
The
EIYAN91ALIMEAM: tot cos r construction inspection.
sp cionservices s expecte..
to Teach $850,000 for three years,, The hourly rate for the proposed inspectors ranges
from 3 t $124 depending on the specla Ity q ua fif 1cations required for the construction.
These costs are budgeted within projects identified in the CIB, and no additional
budgets are being requested. The Consolidated , Inc, agreement and Harvest
Technical Services, Inc. agreement are anticipated to reach $475,000 and $375,000
respectively, it fully executed at the 61scretion of Central San,
COMMITTEE RECOMMEND N: The Engineering and Operations Committee
_LAT10
reviewed this subject at the meefing on February 22, 2017, and recommended approval
f the agreements.
RECOM MEN M:, Staff recommends the following:
. Authorize the General Manager to execute a professional engineering services
agreement with Consolidated CM, Inc. with a cost celfing of $225,000 for
inspection services under the Headworks Screening Upgrade, District
Protect 7327, inciuding other construction projects on an -needed basis, and
extend.thear p t r t years cost ceiling o $125,000 per year,
. Authorize the General Manager to execute a professional engineering- rvi
agreement with Harvest Technical Services, Inc. with a.cost ceiling $125,000
for inspection services for construction rJectsnn a -needed basis, and
extend the Zgreem.eht ryears. t ; 1 25,000:.per year.
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