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Home My WebLink AboutBOARD MINUTES 02-16-17 entral Costa Sanitaty c Plotecting public health and the environment 5019 Imhoff Place,Martinez A 94553-4392 MINUTES* BOARD OF DIRECTORS: PAUL H CAUSEY REGULAR BOARD MEETING Pra-xi.,kii t JAMES 1 NEJEDL Y Pre si;fen,'Pry,Tcili Board Room MICHAEL R MCCILL Thursday, February 10, 2017 TAD J PILECh1 DAVID R TWILLIA,t1S Open Session — Board Room (Video recorded) 1. ROLL CALL A regular meeting of the Board of Directors was called to order by President Causey at 1:32 p.m. Secretary of the District Elaine Boehme called roll: PRESENT: Members: McGill, Nejedly, Pilecki, Williams, Causey ABSENT: Members: None 2. PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. . INTRODUCTIONS ■ Khang Nguyen, Staff Engineer in the Environmental and Regulatory Compliance Division of the Engineering and Technical Services Department, effective December 27, 2010. • Adrianna Mendoza, Administrative Assistant in the Environmental and Regulatory Compliance Division of the Engineering and Technical Services Department, effective February 6, 2017. BOARD ACTION: Welcomed the new employees and President Causey presented the District pins. 4. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the Di'strict's website at cen tralsan.org. Book 65— Page 141 CENTRAL CONTRA COSTA SANITARY DISTRICT February 16, 2017 Regular Board Meeting Minutes--Book 65-Page 142 6. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. 6. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) January 26, 2017; and 2) February 2, 2017. b. Set public hearing for March 16, 2017 at 11:00 a.m. for the annual review of Board Member compensation and benefits and to consider amending District Code Section 2.04.030, "Compensation of Board Members." BOARD ACTION: Motion was made by Member Nejedly and seconded by Member McGill to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. 7. OTHER BOARD ACTION ITEMS a. Review draft Proposition 218 Notice and authorize mailing of public notice of proposed Sewer Service charge (SSC) rate increases for Fiscal Years 2017- 18 and 2018-19. General Manager Roger S. Bailey stated that a draft proposed Prop 218 Notice for proposed SSC rate increases for the next two fiscal years consistent with direction given by the Board at the January 26, 2017 Financial Planning Workshop and the February 2, 2017 meeting was included with the agenda materials. Based on feedback from Board Members and staff since the agenda was distributed, several changes to the text have been proposed, and four alternate layout options (A — D) were benched on the dais for the Board's consideration. He noted that the amount of rate increases indicated in the each of the alternate versions was identical and that the final actual increases will be determined by the Board at the public hearing scheduled for April 20, 2017. Communication Services and intergovernmental Relations Manager Emily Barnett reviewed each of the wording changes and described the four alternate layout options, which included two full-color options[one with a District map (A) and one without (C)], and two black-and-white options[one with a District map (B) and one without (D)]. other than that, they were identical and incorporated the proposed wording changes. She explained that there is only minor net cost difference between the 2015 Proposition Notice and alternative A, even though postage rates have increased, because no envelopes are needed with the proposed notice. The notice was designed to help clearly convey Central San's need for infrastructure improvements. CENTRAL CONTRA COSTA SANITARY DISTRICT February 15, 2017 Regular Board Meeting Minutes--Book 65-Page 143 Member Williams said the two main drivers Impacting the request for rale increases are infrastructure improvements and labor costs. In his opinion, labor costs should be stated separately. Motion was made by Member McGill to make all changes described by Ms. Barnett and insert the acronym "O&M"after the words "operations and maintenance"in the first sentence of the fifth paragraph on page 1, and in the header on page 2 in place of the word "Labor." Member Pilecki suggested that the O&1111' acronym be inserted in all instances after the first instance, where appropriate. if Member McGill was comfortable with amending his motion accordingly, Member Pilecki said he would second the motion. Member Williams said he would vote against such a motion because it should be clarified that the major component of O&M costs is labor. He moved to amend Member McGill's motion to say that O&M costs are driven mainly by labor. The motion died for lack of a second. Member Nejedly said there may be more information in the Proposition 218 Notice than most people need, but he had no problem incorporating Member Williams'suggestion. On the other hand, he believes the public understands f that labor is a large component of O&1111 costs. Motion was made by Member McGill and seconded by Member Pilecki to change the wording of the SSC Proposition 218 Nonce as suggested by Member McGill and amended by Member Pilecki above. Motion failed b the Y following vote: AYES: Members: McGill, Pilecki NOES: Members: Nejedly, Williams, Causey ABSTAIN: Members: None Motion was made by Member McGill to accept the changes described by Ms. Barnett during her presentation with the recommendation that the header on page 2 be condensed to "Rate Increases Needed." The motion was seconded by Member Pilecki. Motion failed by the following vote. A YES. Members: McGill, Pilecki NOES: Members: Nejedly, Williams, Causey ABSTAIN. Members. None BOARD ACTION: Motion was made by Member McGill to adopt alternative A as presented by Ms. Barnett at the outset of this discussion. Motion was seconded by President Causey. Motionp assed by the following vote: AYES: Members: McGill, Nejedly, Causey NOES: Members: Pilecki, Williams ABSTAIN: Members: None CENTRAL CONTRA COSTA SANITARY DISTRICT February 16, 2017 Regular Board Meeting Minutes—Book 65-Page 144 b. Set time of 1:30 p.m. for April 20, 2017 public hearing on proposed Sewer Service charge and Recycled Water Charge rates increases for Fiscal Years 2017-18 and 2018-19 and authorize the Secretary of the District to publish the public hearing notice Mr. Bailey said the Board has been sensitive about giving the public an opportunity to be part of the rate deliberations. He cited historical data going pp y back to 2011 regarding public attendance at rate hearings, stating that holding the hearings in the evening has not led to higher attendance levels. Also, one Board Member is unable to attend an evening hearing on April 20, and it is desired that all five Board Members be present for the hearing. For these reasons, he said it was staff's recommendation to hold the April 20 hearing at 1:30 p.m. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to set 1:30 p.m. as the time for the April 20, 2017 public hearing on Sewer Service charge and Recycled Water charge rate increases for Fiscal Years 2017-18 and 2018-19, and authorize the Secretary of the District to publish the public hearing notice. Motion passed by unanimous vote of the Board. 8. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements a) Public bidding for the Collection System Urgent Projects, District Project 8434 b) 2018 Title V Clean Air Act Annual Report submitted c) Recent changes made to Administrative Procedure AP 008 -- Travel Arrangements and Reimbursements d) Collection System Operation employees to inspect new VACTOR unit in Illinois e) Director of Engineering to attend wastewater fact finding trip to Denmark from March 5-10, 2017 No further announcements were made at the meeting. BOARD ACTION: Received the announcements. b. counsel for the District - No report. CENTRAL CONTRA COSTA SANITARY DISTRICT February 16, 2017 Regular Board Meeting Minutes—Book 65-Page 145 C. Secretary of the District Ms. Boehme announced the following upcoming Committee meetings: Real Estate, Environmental & Planning-- Friday, February 17 at 9:00 a.m. Finance— Tuesday, February 21 at 1:00 p.m. Engineering & Operations— Wednesday, February 22 at 1:00 p.m. Administration— Thursday, February 23 at 9:00 a.m. d. Board Members 1) Committee Minutes a) February 1, 2017 --Administration Committee -- Member McGill and Member Williams. BOARD ACTION: Received the Committee minutes. 2) Reports and Announcements„ - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill ■ February 2, 2017 - Contra Costa County Mayors' Conference hosted by the City of Pinole, featuring presentation by Dominique Yancey, Contra Costa County Deputy District Attorney. Member McGill provided a written report covering his announcements and other meetings. Member Ne1edly - No report. Member Pilecki ■ February G, 2017 - City of Concord Infrastructure and Franchise Committee meeting. Member Pilecki said the City requested that Central San make a presentation to the City Council at an upcoming meeting. He also said they expressed interest in participating in bond financing for certain capital improvements. Finally, they would like staff to facilitatepresentations to their community about necessary treatment plant capital improvements in the 10-year Capital Improvement Plan. ■ February 14, 2017 - City of Martinez State of the City Breakfast. CENTRAL CONTRA COSTA SANITARY DISTRICT February 16, 2017 Regular Board Meeting Minutes—Book 55-Page 146 Member Williams - No report. President Cause ■ February 4-7, 2017 -- National Association of Clean Water Agencies (NACWA) Winter Conference in Tampa, Florida. President Causey provided a written report covering his attendance at the NA CWA conference. BOARD ACTION: Received the reports and announcements. 3) Reguests for Stipend/Reimbursement or Conference Attendance--- Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 9. EMERGENCY SITUATIONS None. 10. REQUESTS FOR FUTURE AGENDA ITEMS None. 11. ANNOUNCE CLOSED SESSION (pursuant to Govermment code Section 5495 7.7 ) District Counsel Kent Alm announced that a closed session would be held for item 13.a. 12. RECESS TO CLOSED SESSION The Board recessed at 2:28 p.m. to reconvene in closed session in the Caucus Room. Closed session — Caucus Room (Not video recorded) 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.5: CENTRAL CONTRA COSTA SANITARY DISTRICT February 15, 2017 Regular Board Meeting Minutes—Book 65-Page 147 District Ne otiators: ■ I EDA • General Manager Roger S. Bailey Invited Guests: • Bryce Consulting ■ Koff & Associates, Inc. Em to ee Or anizations: • Employees' Association, Public Employees Union Local One • Management Support/Confidential Group (MS/CG) ■ Management Group 14. RECESS TO OPEN SESSION The Board recessed at 4.40 p.m. to reconvene in open session in the Board Room. 15. REPORT OUT OF CLOSED SESSION None. 15. ADJOURNMENT The meeting was adjourned at 4:40 p.m. Paul H. Causey President of the Board of Di tars Central Contra costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of contra costa, State of California