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Home My WebLink About00. BOARD AGENDA 03-02-17 Central Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392 BOARD OF DIRECTORS: REGULAR BOARD MEETING PAUL H.CAUSE President _ JAMES A.NEJEDL Y AGENDA President Pro Terra MICHAEL R.MCCILL TAD J.PILECKI Thursday DAVID R.WILLIAMS March 2, 2017 Board Room PHONE.. (925)228-9504 FAX. (925)372-0192 1:30 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA r In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT March 2, 2017 Board Agenda- Page 2 open Session -- Board Room (Video recorded) 1:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS • Lindy Lavender, Community Affairs Representative in the Communication Services and Intergovernmental Relations Division of the Administration Department, effective February 21, 2017. Staff Recommendation.: Welcome new employee. President Causey will Present the District Pin. 4. PUBLIC COMMENT PERIOD 5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held as follows: 1} Special Meeting -- February 16, 2017; and 2} Regular Meeting — February 16, 2017. b. Approve expenditures dated March 2, 2017. Approval recommended by Finance Committee. C. Receive January 2017 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Receive 2016 Annual Report of the ICMA Deferred Compensation Plans. Reviewed by Finance Committee. e. Authorize the General Manager to continue waiving the volumetric fee for commercial recycled water truck fill users for calendar year 2017. Approval recommended by Real Estate, Environmental & Planning Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT March 2, 2017 Board Agenda -Page 3 7. OTHER BOARD ACTION ITEMS a. Review draft Proposition 218 Notice and authorize mailing of public notice of proposed Recycled Water Charge rate increases for Fiscal Years 2017-18 and 2018-19. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Review Proposition 218 Notice, and authorize mailing of public notice of proposed rate increases. b. Authorize.the General Manager to: 1} Execute a three-year professional engineering-services agreement with Consolidated CM, Inc. in an amount not to exceed $475,000 for inspection services under the Headworks Screening Upgrade, District Project 7827, including other construction projects on an as-needed basis; and 2} Execute a three-year professional engineering services agreement with Harvest Technical Services, Inc. in an amount not to exceed $875,000 for inspection services for construction projects on an as- needed basis. Reviewed by Engineering & Operations Committee. (5-minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute professional engineering services agreements with Consolidated CM, Inc. and Harvest Technical Services, Inc. as recommended. 8. LEGISLATIVE MATTERS a. Receive update on pending legislative matters. (Ivo presentation is planned,- staff lanned;staff will be available to answer questions.) Staff Recommendation: Receive the update and provide direction to staff as appropriate. 9. REPORTS AND ANNOUNCEMENTS a. General Manager 1} Re orfs a} Receive the 2018 National Pollutant Discharge Elimination System (NPDES) Annual Report. Reviewed by Real Estate, Environmental & Planning Committee. (5-minute staff presentation.) Staff Recommendation: Receive the report. CENTRAL CONTRA COSTA SANITARY DISTRICT March 2, 2017 Board Agenda -Page 4 b) Receive the 2016 Collection System Sanitary Sewer Overflow Annual Report. Reviewed by Engineering & operations Committee. (5-minute staff presentation.) Staff Recommendation: Receive the report. c) Receive presentation from the following participant in Central San's Mentorship Program on the project specified: • ornan Nwansi: Plant Maintenance Staff Development Ch e cklis t Reviewed by Administration Committee. (10-minute staff presentation.) Staff Recommendation: Receive the report. d) Receive Succession Planning Summary Report. Reviewed by Administration Committee. (10-minute staff presentation.) Staff Recommendation: Receive the report. e) Receive update on Asset Management Software Implementations. (10-minute staff presentation.) Staff Recommendation: Receive the update. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Committee Minutes a) February 17, 2017 — Real Estate, Environmental & Planning Committee -- President Causey and Member Pilecki. b) February 21, 2017 — Finance Committee -- Member Nejedly and Member Pilecki. c) February 22, 2017 — Engineering & operations Committee — Member Nejedly and President Causey. CENTRAL CONTRA COSTA SANITARY DISTRICT March 2, 2017 Board Agenda - Page 5 d) February 23, 2017 --Administration Committee — Member McGill and Member Williams. Staff Recommendation: Receive the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill . ■ February 23, 2017 - Liaison meeting with Dublin San Ramon Services District in Dublin. ■ February 27-March 1, 2017 -- California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, DC. Member Nejedly Member Pilecki ■ February 21, 2017 —46th Annual Pleasant Hill Community Awards Dinner in Pleasant Hili. Member Williams ■ February 27-March 1, 2017 — CASA Legislative Conference in Washington, DC. President Causgy ■ February 27-March 1, 2017 — CASA Legislative Conference in Washington, DC. Staff Recommendation: Receive the reports and announcements. 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board . Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. CENTRAL CONTRA COSTA SANITARY DISTRICT March 2, 2917 Board Agenda -Page 6 10. EMERGENCY SITUATIONS a. Consider adopting Resolution No. 2017-002 proclaiming a local emergency arising from the 2017 Winter Storms; ratify the General Manager's actions related to expenditures to date for emergency protective measures on Miner Road in Orinda; and authorize the General Manager to continue to expend District funds for emergency protective measures in response to the storm damage on Miner Road. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt Resolution No. 2017-002. 11. REQUESTS FOR FUTURE AGENDA ITEMS 12. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 13. RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room, Closed Session — Caucus Room (Not video recorded) Approx. 2:30 p.m. 14. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.0: District Negotiators: • I E DA • General Manager Roger S. Bailey Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 15. RECESS TO OPEN SESSION 10. REPORT OUT OF CLOSED SESSION 17. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT Larch 2, 2017 Board Agenda - Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DA TE/TIME NIEETINGIA TTENDEES L 0C TION ............ .... ..... ................. ..... ......... ................. ................... ............. . .............. :.......... ......... ....... ..... .. ....... .. . ... ..... . . ............. . . . . . . M .:::........ AR.�H ..... ........ . ................. .... - --- --------------- Tuesday Administration Committee Meeting Third Floor Executive Conference Room March 14 McGill, Williams 8:30 a.m. Thursday Board Meeting Board Room March 10 Board of Directors 1:30 p.m. Tuesday Engineering &Operations Committee Second Floor Conference Room March 17 Meeting 9:00 a.m. Ne jedl , cause Monday Real Estate, Environmental & Planning Second Floor Conference Room March 20 Committee Meeting 9:00 a.m. Cause , Pilecki March 19-21 2017 WateReuse California Annual San Diego Conference McGill March 20-22 National Association of Clean Water Washington DC Agencies (NACWA) National Water Policy Forum Causey, Williams Tuesday Finance Committee Meeting Third Floor Executive Conference Room March 28 Nejedly, Pilecki 1:00 P.M. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 2124117