HomeMy WebLinkAbout07. Review draft Position Paper to authorize agreements for construction inspection services for Treatment Plant Capital Improvement Projects Centra! Sart 70
f BOARD OF DIRECTORS D 0ID
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0,S1 71 N Pailill
Board Meeting Date: March 2, 2017
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A
PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH
CONSOLIDATED CM, INC. AND HARVEST TECHNICAL SERVICES, INC.
TO PROVIDE CONSTRUCTION INSPECTION FOR CAPITAL
IMPROVEMENT PROJECTS AT THE TREATMENT PLANT
Submitted By: Initiating Dept./Div.:
Brad Leidecker, Associate Engineer Engineering and Technical
' g Services/Ca ital Projects
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REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Mizutani—Senior Engineer
E. Lopez—+Capital Projects Division Manager
JM. Petit— Director of Engineering and Technical services Roger . Bailey
General Manager
ISSUE: Board of Directors' (Board) authorization is required for the General Manager
to execute a professional engineering services agreement in an amount greater than
1007000.
BACKGROUND: Several construction projects have been or will be presented to the
Board for award in the Capital Improvements Budget (CIB) Treatment Plant Program.
Central San staff routinely provides construction management, administration, resident
engineering, and limited inspection duties for projects, and supplements with inspectors
as needed. An evaluation of the projected construction work remaining in FY 2010-17
through F'Y 2017-19 indicates the need to hire up to three additional inspectors for the
peak construction months (May through October). staff has estimated up to 2,500 hours
of inspection services under the recently awarded Headworks Screening Upgrade
project and up to 1,500 hours for the Piping Renovations, Phase 9; Fire Protection
System Improvements, Phase 2; Treatment Plant Energy Cogenerationp timization;
Multiple Hearth Furnace Burner Replacement, and other projects identified in the
current CIB. In addition, the inspectors may also be used to support construction of
projects in the recycled water and general improvement programs.
On January 24, 2017, a Request for Proposals was publicly advertised on Central San's
website and PlanetBids, a service Central San uses to advertise electronically for
solicitation of proposals. Eight firms responded with qualified and responsive proposals.
After evaluating the proposals based on qualifications, fees, and rate schedules, and
proximity to Central San, staff selected two of the eight firms: 1) Consolidated CM, Inc.
and 2) Harvest Technical services, Inc.
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POSITION PAPER
Board Meeting Date: March 2, 2017
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH CONSOLIDATED CM, INC.
AND HARVEST TECHNICAL SERVICES, INC. TO PROVIDE
CONSTRUCTION INSPECTION FOR CAPITAL IMPROVEMENT PROJECTS
AT THE TREATMENT PLANT
The service provided under these agreements aligns with Central San's Strategic Plan,
specifically Goal No. 6, which is to "Maintain a Reliable Wastewater Infrastructure."
ALTERNATIVES/CONSIDERATIONS: None.
FINANCIAL IMPACTS: The total cost for construction inspection services is expected
to reach $850,000 for three years. The hourly rate for the proposed inspectors ranges
from $73 to $124 depending on the specialty qualifications required for the construction.
These costs are budgeted within projects identified in the CIB, and no additional
budgets are being requested. The Consolidated CM, Inc. agreement and Harvest
Technical Services, Inc. agreement are anticipated to reach $475,000 and $375,000
respectively, if fully executed at the discretion of Central San.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this subject at the meeting on February 22, 2017, and recommended approval
of the agreements.
RECOMMENDED BOARD ACTION: Staff recommends the following:
1. Authorize the General Manager to execute a professional engineering services
agreement with Consolidated CM, Inc. with a cost ceiling of $225,000 for
inspection services under the Headworks Screening Upgrade, District
Project 7327, and other construction projects on an as-needed basis.
2. Authorize the General Manager to execute a professional engineering services
agreement with Harvest Technical Services, Inc. with a cost ceiling of $125,000
for inspection services for construction projects on an as-needed basis.
3. Authorize the General Manager to extend both agreements for up to two years at
a cost ceiling up to $125,000 per year.
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