HomeMy WebLinkAbout05. Review Recycled Water maintenance agreement between Central San and Contra Costa Water District (CCWD) Central Sari 50
BOAR[ OF DIRECTORS
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laOSITION PAPER OMF
Board Meeting Date: March 2, 2017
Subject., APPROVE AN AGREEMENT WITH CONTRA COSTA WATER DISTRICT
TO PROVIDE REPAIR AND MAINTENANCE SERVICES FOR THE
RECYCLED WATER DISTRIBUTION SYSTEM
Submitted By: Initiating Dept.lDiv.:
Steve Sauter
Maintenance Supervisor Operations/Collection Systems Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
A. Rawl - Senior Engineer
A. Sasaki— Dep. General Manager/Director of Ops Kenton L.Alm Roger S.Bailey
Counsel for the District General Manager
ISSUE: Board approval is required for agreements with other public agencies.
BACKGROUND: Central San owns and operates approximately 13 miles of recycled
water distribution pipelines and related appurtenances. The distribution system
conveys recycled water from Central San's treatment plant to 50 customer connections
in Pacheco, Concord, and Pleasant Hill.
Since November 2004, Central San has had an agreement with Contra Costa Water
District (CCWD) for repair and maintenance services for the recycled water distribution
system. The current agreement expires on February 28, 2017. Throughout the term of
the agreement, most of the work has consisted of repairing leaks, cross connection
testing, and replacing water meters. Central San is the first responder for all leaks or
emergencies which includes shutting down the distribution system, assessing the
emergency, and notifying CCWD for assistance as necessary.
The term of the proposed agreement is one year. Concurrent with this agreement, the
Capital Projects Division is preparing to bid a contract, later this year, for urgent repair
services. This contract will include a requirement for repairs to the recycled water
distribution system. Once this contract is in place, Central San will have the option to
use either the agreement with CCW D or the urgent repair contract to address any
recycled water distribution needs.
ALTERNATIVES/CONSIDERATIONS: The routine repair and maintenance services
could be provided by other means, such as:
1. Hire and train additional Collection System Operations Division staff. This is not
recommended as the amount of work anticipated would not warrant the hiring of
additional full time staff.
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POSITION PAPER
Board Meeting Date: March 2, 2017
subiect: APPROVE AN AGREEMENT WITH CONTRA COSTA WATER DISTRICT
TO PROVIDE REPAIR AND MAINTENANCE SERVICES FOR THE
RECYCLED WATER DISTRIBUTION SYSTEM
2. Retain the services of another water agency or other public agency with
expertise in repairs to recycled water distribution systems. This is not
recommended as staff does not anticipate that another public agency would be
more competitive then the arrangement with CCWD.
FINANCIAL IMPACTS: The cost of pipeline maintenance and repairs paid to CCWD
under the current agreement totaled $39,980 over thepast four years. The annual cost
varies depending on the number and complexity of emergency repairs.
COMMITTEE RECOMMENDATION: The Board Engineering and Operations
Committee reviewed this matter on February 22, 2017, and recommended
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an
agreement with CCWD to continue to provide repair and maintenance services for the
recycled water distribution system.
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