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HomeMy WebLinkAboutENGINEERING & OPERATIONS MINUTES 01-10-17 6. D . 1 )a) Central Contra Costa Sanitary D shict SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA PAULH CAUSEY SANITARY DISTRICT President EDL ENGINEERING & OPERATIONS JAMES Presidentt Pro TeA IroTeY en COMMITTEE MICHAEL R.MCCILL TAD J.PILECKI DAVID R WILLIAMS M I N U T E S PHONE: (925)228-9500 FAX, (925)676-7211 Tuesday, January 10, 2017 www.centralsan.org 1:00 P.M. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Jim Nejedly Member Paul Causey Staff.• Elaine Boehme, Secretary of the District (left after Item 3.) Ann Sasaki, Deputy General Manager Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Edgar Lopez, Capital Projects Division Manager Dana Lawson, Senior Engineer (left after Item 4.) Sasha Mestetsky, Senior Engineer Ian Morales, GIS Analyst (left after Item 4.) Amal Lyon, Accountant Cindy Granzella, Senior Administrative Technician 1. Call Meeting to Order Chair Nejedly called the meeting to order at 1.20 p.m. 2. Public Comments None. 3. Confirm 2017 meeting dates COMMITTEE ACTION: Confirmed meeting dates. Engineering &Operations Committee Minutes January 10, 2017 Page 2 4. Receive demonstration of Cityworks, the newly implemented Computerized Maintenance Management System (CMMS) This Item was taken out of order, after Item 5. Ms. Lawson explained that the Collection System Operations Division (CSO) has gone live with Cityworks and, within the next few weeks, the Treatment Plant and Pumping Stations will go live as well. She stated that all CSO employees have been provided tablets to utilize in the field. Ms. Lawson and Mr. Morales provided a demonstration of the CMMS system, showing the workflow, the connection with Geographic Information System (GIS) to access maps, tracking of information, timestamps of all work entered, and custom fields. They showed that reports are easily available and can be customized. It can also measure employee productivity. Ms. Lawson explained that Cityworks was configured to reduce paperwork and is estimated to save almost one full-time employee (FTE) of clerical support each year which can be redirected to maintenance activities or higher level data analysis to support the maintenance program. COMMITTEE ACTION: Received the information. 5. Review draft Position Paper to approve District-wide Patch Paving Contract This Item was taken out of order, immediately following Item 3. Member Causey asked what would happen if oil prices increased over the next five years. Mr. Lopez explained that, per the contract, the contractor could request an adjustment over the Consumer Price Index(CPI), but it would not be a guarantee. Chair Nejedly expressed concern with the issue of public bidding for a contract such as this. Central San has used the current contractor for several years with very satisfactory results, yet because of the requirement to publicly bid the contract, that contractor was outbid by a very slim margin, leaving Central San no choice but to go with the low bidder. Changing contractors will cost Central San more in the long run. He said he will vote no on this contract when it goes before the full Board on principal. Member Causey was in favor of recommending Board approval, however, he suggested incorporating the option of evaluating the contractor's performance after the first year, before extending the contract. Engineering &Operations Committee Minutes January 10, 2017 Page 3 COMMITTEE ACTION: The Committee was split on this matter so it will be presented to the full Board for consideration with no Committee recommendation. 6. Receive Schedule of Fiscal Year 2016-17 Bids and Awards Mr. Lopez reviewed the schedule included in the agenda materials. Member Causey asked if the Board receives regular notifications of community meetings held to inform the public of upcoming projects. Mr. Lopez said he would verify that such notifications are provided. COMMITTEE ACTION: Received the report. 7. Announcements a. Future scheduled meetings: The 2017 Meeting dates were confirmed. b. Receive list of Scheduled/Parking Lot items Member Causey requested that the easement item be a priority so that it can be placed on the Capital Improvement Plan (CIP). C. Walnut Creek Sewer Renovations, Phase 11, District Project 8422 will be advertising on January 27, 2017 and February 2, 2017. Bids will be opened on February 28, 2017. Construction contract estimate is $2,800,000. 8. Suggestions for future agenda items None. 9. Adjournment— at 2:05 p.m.