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Home My WebLink About00. BOARD AGENDA 02-02-17Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 REGULAR MEETING AGENDA Thursday February 2, 2017 Board Room 1:30 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: PAUL H. CA USEY President JAMES A. NEJEDLY President Pro Tem MICHAEL R. MCC GILL TAD J. PILF.CKI DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. 1\ Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT February 2, 2017 Board Agenda - Page 2 Open Session -- Board Room (Video recorded) 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS a. First -term co-op students. Staff Recommendation: Welcome co-op students. 4. PUBLIC COMMENT PERIOD 5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 6. AWARDS AND PRESENTATIONS a. Receive plaque from West County Wastewater in recognition of mutual aid offered by Central San in providing temporary bypass flow during a recent force main leak at one of its pumping stations. (2 -minute staff presentation.) Staff Recommendation: Field Operations Superintendent Steve Sauter from the Collection System Operations Division will present the recognition plaque to President Causey. 7. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated February 2, 2017. Approval recommended by Finance Committee. b. Receive December 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. 8. OTHER BOARD ACTION ITEMS a. Award a construction contract in the amount of $117,250 to Breneman, Inc., the lowest responsive and responsible bidder for District -Wide Patch Paving; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents CENTRAL CONTRA COSTA SANITARY DISTRICT February 2, 2017 Board Agenda - Page 3 subject to submittal requirements; and authorize the General Manager to extend the contract up to a total of five years for the amount of $586,250 (not including Consumer Price Index (CPI) adjustments). Reviewed by Engineering & Operations Committee. (5 -minute staff presentation.) [Continued from January 26, 2017 meeting.] Staff Recommendation (Motion Required): Award the contract to Breneman, Inc. b. Authorize the General Manager to allocate to Central San's existing Public Agency Retirement Services (PARS) Other Post -Employment Benefits (OPEB) Trust the entire $2.5 million budgeted in the Fiscal Year 2016-17 operations and maintenance (O&M) budget for reducing unfunded liabilities, and determine timing of transfer of funds. Approval of allocation recommended by Finance Committee. (5 -minute staff presentation.) Staff Recommendation (Motion Required): Authorize the allocation and provide direction to staff as to timing of transfer of funds. c. For purposes of preparing Proposition 218 Notice, select preferred rate scenario for Sewer Service Charge (Scenario 1.0, 2.0, 2.1, 2.1 blue, or another scenario). (5 -minute staff presentation.) [continued from January 26, 2017 meeting.] Staff Recommendation (Motion Required): Select preferred rate scenario, or provide other direction to staff. d. Adopt approach with respect to vehicle replacement funding. (No presentation is planned; staff will be available to answer questions.) [Continued from January 26, 2017 meeting.] Staff Recommendation (Motion Required): Adopt recommended approach to vehicle replacement funding. 9. LEGISLATIVE MATTERS a. Receive update on pending legislative matters. (5 -minute staff presentation.) Staff Recommendation: Receive the update and provide direction to staff as appropriate. CENTRAL CONTRA COSTA SANITARY DISTRICT February 2, 2017 Board Agenda - Page 4 10. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Update on Emergency Management Program. Reviewed by Administration Committee. (15 -minute staff presentation.). b Staff Recommendation: Receive the update. Update on Contra Costa County Employees' Retirement Association's (CCCERA) recent Board actions related to economic and demographic assumptions. Reviewed by Administration Committee. (5 -minute staff presentation.) Staff Recommendation: Receive the update. 2} Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Committee Minutes a) January 10, 2017 -- Engineering & Operations Committee — Member Nejedly and President Causey. b) January 17, 2017 --Administration Committee — Member McGill and Member Williams. c) January 18, 2017 -- Finance Committee — Member Nejedly and Member Pilecki. 2 Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill • January 12, 2017 - Contra Costa County Mayors' Conference hosted by the Town of Danville. Presenter: Carla Marinucci, CENTRAL CONTRA COSTA SANITARY DISTRICT February 2, 2017 Board Agenda - Page 5 Editor of the Politico California Playbook, reflecting on what the recent elections tell us about California, the Left Coast, and the rest of the nation. • January 18, 2017 - Industrial Association of Contra Costa County January Forum in Pleasant Hill. Topic: California's Manufacturing Muscle: Use it or Lose it. • January 20, 2017 -California Water Environment Association (CWEA) - San Francisco Bay Section Annual Awards Banquet in Concord. • January 23, 2017 - California Special Districts Association (CSDA) - Contra Costa Chapter Meeting in Martinez. • January 25, 2017 - Dublin San Ramon Services District Celebration of Water Recycling Plant Improvements in Pleasanton. • January 26, 2017 - Pleasant Hill State of the City Mayor's Breakfast and Board Installation 2017. • January 30, 2017 - City of Walnut Creek State of the City Luncheon. Member Nejedly Member Pilecki • January 20, 2017 -California Water Environment Association (CWEA) - San Francisco Bay Section Annual Awards Banquet in Concord. • January 25, 2017 -- City of Concord - 32"d Annual Mayor's Luncheon. • January 30, 2017 - City of Concord - Infrastructure and Franchise Committee meeting. Member Williams • January 12, 2017 - Contra Costa County Mayors' Conference hosted by the Town of Danville. • January 18-20, 2017 - California Association of Sanitation Agencies (CASA) Mid -Year Conference in Palm Springs. CENTRAL CONTRA COSTA SANITARY DISTRICT February 2, 2017 Board Agenda - Page 6 3 President Causey • January 12, 2017 - Contra Costa County Mayors' Conference hosted by the Town of Danville. • January 31, 2017 - Lamorinda Liaison Event introducing new Councilmembers from Lafayette, Orinda and Moraga to agencies that provide municipal services to their citizens. Staff Recommendation: Receive the reports and announcements. Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 11. EMERGENCY SITUATIONS 12. REQUESTS FOR FUTURE AGENDA ITEMS 13. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT February 2, 2017 Board Agenda - Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCA TION FEBRUARY 2017 February 4-7 National Association of Clean Water Agencies (NACWA) Winter Conference Causey Tampa, FL Thursday February 16 Noon - 1:30 p.m. Special Board Meeting Board of Directors Third Floor Executive Conference Room Thursday February 16 1:30 p.m. Board Meeting Board of Directors Board Room Friday February 17 9:00 a.m. Real Estate, Environmental & Planning Committee Meeting Causey, Pilecki Second Floor Conference Room Tuesday February 21 1:00 p.m._ Finance Committee Meeting Nejedly, Pilecki Third Floor Executive Conference Room _.. Wednesday February 22 1:00 p.m. Engineering & Operations Committee Meeting Nejedly, Causey Second Floor Conference Room Thursday February 23 8:30 a.m. Administration Committee Meeting McGill, Williams Third Floor Executive Conference Room February 27 -March 1 CASA Legislative Conference Causey, McGill, Williams Washington DC MARCH 2017 Thursday March 2 1:30 p.m. • Board Meeting Board of Directors Board Room Tuesday March 7 1:00 p.m. - Engineering & Operations Committee Meeting Nejedly, Causey Second Floor Conference Room J Tuesday March 14 8:30 a.m. Administration Committee Meeting McGill, Williams Third Floor Executive Conference Room Thursday March 16 1:30 p.m. Board Meeting Board of Directors Board Room Monday March 20 9:00 a.m. Real Estate, Environmental & Planning Committee Meeting Causey, Pilecki Second Floor Conference Room March 19-21 2017 WateReuse California Annual Conference McGill San Diego March 21-22 National Association of Clean Water Agencies (NACWA) National Water Policy Forum Causey, Williams Washington DC Tuesday March 28 1:00 p.m. Finance Committee Meeting Nejedly, Pilecki Third Floor Executive Conference Room Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1127/17