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HomeMy WebLinkAbout04. Annual review of Board Member Compensation and Benefits 4m Central Contra Costa Sanitary [district ROAR[ OF DIRECTORS P ��Illillill 1TION P Board Meeting Date: March 16, 2017 Subject: ANNUAL PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS Submitted By: Initiating Dept./Div.: Elaine R. Boehme Administration/Secretary of the District Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: Kent Alm Roger S. Bailey Counsel for the District General Manager ISSUE: In accordance with Resolution No. 2012-018, the Board must conduct an annual review of Board Member compensation and benefits at a public meeting held during the first quarter of each calendar year BACKGROUND: In March, 2012, the Board held a public hearing and reviewed its compensation and benefits compared to other agencies. The Board reduced its meeting stipend from $221 per meeting to $185 per meeting. The Board also adopted Resolution No. 2012-018 formally establishing the annual public review, and chose to do so at a properly noticed public hearing in the interests of transparency. Each year since March 2013, the Board held the annual public hearings and made no changes to its compensation. Staff has updated its annual survey of other local agencies with the information recommended by the Grand Jury, i.e. meeting fees, health care insurance costs, pension, deferred compensation, life insurance, cell phone and internet (ATTACHMENT A). Staff has also updated the chart showing where Central San's meeting stipends fall in comparison with other agencies (ATTACHMENT B). At the public hearing, the Board may wish to consider one or more of the following options: 1. Leave the Board compensation and benefits unchanged; 2. Adopt an ordinance changing the meeting stipend amount; 3. Direct staff to make other change(s) to Board Member compensation or benefits. Any increase or decrease in meeting stipend amount would require a simple majority vote, and the ordinance would not be effective until 60 days after adoption. ALTERNATIVES/CONSIDERATIONS: The Board may choose not to change its compensation or benefits. Page 1 of 2 POSITION PAPER Board Meeting Date: March 16, 2017 subject: ANNUAL PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS FINANCIAL IMPACTS: This will depend on whether the Board chooses to increase, decrease or leave unchanged their compensation and benefits. (The maximum stipend increase permissible under Health and Safety Code Section 6489 and Water Code Section 20202 would be an additional 5% per calendar year since the last increase in 2012, bringing the total compensation per day of service to $231 rather than the current$185.) COMMITTEE RECOMMENDATION: The Administration Committee reviewed the information at its meeting on February 1 , 2017. At that meeting, the Committee recommended RECOMMENDED BOARD ACTION: Conduct the public review of Board Member compensation and benefits and take one of the following actions: 1. Leave Board Member compensation and benefits unchanged; 2. Adopt an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in meeting stipend is desired; or 3. Direct staff to amend other compensation or benefits. Attached Sunporting Documents: A. Survey of Board Member Compensation and Benefits, January 2017 B. Comparison of Other Agencies'Board Meeting Stipends C. Draft Ordinance (if change in meeting stipend is desired) D. Survey of City Councilmember Compensation and Benefits, January 2017 N:IADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\ANNUAL REVIEW OF BOARD COMPENSATION120171PP-Hold PH re Bd Compensation(updated).doc Page 2 of 2 Board of Directors Compensation and Benefits Survey 2017 ATTACHMENT A Stipend/Max. Medical Dental Life Insurance Agency Provides Board Cell Computers/ gency Compensable Board Member/ Board Member/ Board Member/ Pension Deferred Comp Primary Benefits or Car Mileag Phone iPads Mtgs Spouse/Family Spouse/Famil '0 Spouse Compensation C 112 �16419 District pays retiFemppt Ife-r- West County Up to $265.35 per premium for D i r e e t%9-.rs.e I%P-ee t e d District hpfpr meeting/6 District pays flat rate of up to 1727 month for $85,000 policy for :7 1 94- No District provides iP@ds AM144 Wastewater family medical; dental premium is shared 90% Board Member %.1611y1- Distriet- $32/month 4-9 Yes Yes meetings per District 10% director. only. (Age rnpur, F44 Af contribution tablets to �7��.Fw �9 District month reduction p,-Wt_i'p;pp t Ln rx- directors schedule applies.) dire c-terr,' 2°4_ r_n m t r ibutien. No District pays pistriGt_ Yes, but one Member CalPERS, op;ul serves on East Bay Districtpays premium for contribution to eRe- Dischargers Oro Loma $260 per up to two-party Blue District pays premium (Board Member+ 6.32%of salary- Mileage diFeEteF., a5 Authority (EBDA), meeting/6 for up to family and another serves pilpt AF Sanitary1,85:7.74 No District portion) District reimbursed No jGgFa rm.� rM meetings per PeF M highest coverage - Delta Dental for the one contribution per IRS rate Yes, if on e Alameda District month 5 1 Qi�IMA I CalPERS plan ($2.,484.14) $138-17) eligible Board requested by County Waste Member elected Board Management before 1.995 Member Authority(Stop Waste Board). Inland Empire $225 per Agency pays premium meeting/10 for up to family Agency pays No District 'Utilities meetings per Medical, dental,vision coverage for Delta premium for No contribution No Yes yes Agency month Dental PPO or Western $30,000 policy Dental No. Two Members serve on the City Napa $218 per District pays reimburse Council, and one Sanitation meeting/6 No No premium for Na No District mileage for N/A $20 allowance serves on the Board meetings per $28,000 policy contribution conferences for 1Pad fees of Supervisors. District month and trainings Those entities provide primary benefits. N:\ADM I NSU P\ADM I N\DIST-SEC\BOARD\CO M PE NSATI ON-STI PEN D\SU RVEYS\2017\Centra I San 2017 BOD Compensation and Benefits Survey.xis Board of Directors Compensation and Benefits Survey 2017 Medical Dental Life Insurance Stipend/Max. Cell Computers/ Agency Provides Agency Compensable Board Member/ Board Member/ Board Member/ Pension Deferred Comp Primary Benefits or lar Mileag. Phone iPads MtgS Spouse/Family Spouse/Family Spouse Compensation $212.10 per District pays up to $986.171 1025-62 per month for District pays for Mileage Yes, but one member Union - Board Member only; $1-Q-'4'A'3-3 2018.98 per month coverage of reimbursemen serves on EBDA and meeting/max of 1 for Board Member+1; $2987.94-2482.80 per $10,000 for Board t for travel District is compensated by Sa n ita ry meeting per day month for Family for medical, dental,vision; Member; $5,000 No $50/month related to No provides iPads the EBDA District and 6 meetings allocated as follows: 100%dental, 100%vision, for spouse and trainings to directors Commission for per month and balance to medical plans dependents conferences meetings attended. District pays up to $1.,281-21 for Board Mt. View $215.00 per Member&fam I ly. meeting/6 Coverage is through Na District Sa n ita ry meetings per PERS. (PERS requires No No No contribution No No Yes District month participation in a District- sponsored retirement plan. See Deferred Comp) Active Members of the Board of Directors of the Castro Valley Sanitary District may participate in the health benefits plan provided by the Castro Valley $200-00 per District as a non-PERS N-G District meeting/6 member through the Board member pays NaDistrict provides two Sa n ita ry meetings per CalPERS System, and/ No NaBoa rd No or entire cost No No contribution District month. Dental plan provided Members with member pays 100%of tablets premium cost less the amount listed in Section 4035.5 in Senate Bill 14641, Chapter 896, Chapter Date September 2612002. 2 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STI PEN D\SU RVEYS\2017\Central San 2017 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2017 Medical Dental Life Insurance Stipend/Max. Agency Provides Cell Computers/ Agency Compensabl, Board Member/ Board Member/ Board Member/ Pension Deferred Comp Car Mileag j-, Phone 1Pads Primary Benefits or car Mtgs Spouse/Family Spouse/Family Spouse Compensation Central San pays premium for up to family coverage for Kaiser, As of 3/17/16, $185 per Health Net HMO., or Central San pays Central San pays eligible for meeting/6 Health Net PPO ** premium for up to premium for No Central San mileage Central San Central San meetings per Cafeteria Plan offered in family coverage for $50,,000/$1.,500 No contribution reimbursemen No provides 1Pads Yes month lieu of medical coverage Delta Dental PPO policy t ONLY as for Directors * All Directors pay the related to difference between conferences highest-costing HMO to PPO if PPO selected) Yes. By $170 per Administrative Policy meeting/approx. District pays premium for Members cannot 4030, Board 20 meetings per CalPERS Medical (HMO District pays premium District pays year(1 Board collect benefits from or PPO) up to the greater for up to family premium for No District Delta Diablo meeting per of either the Blue Shield coverage; 1$125,.000/$2,000 No contribution No No another public month +about 8 or Kaiser HMO family Self-insured Plan policy agency, and do not. Committee rate All Board Members meetings per elect to receive year) coverage only from the District. Existing Board Members are frozen at 2012 rate of District paid premium for up to Kaiser Family; Ironhouse $170 per Board Member is responsible for any increase Optional, if meeting/6 above that rate going forward for medical, dental chosen to enroll, Sanitary meetings per and vision. New Board Members are covered for No No cost to District No No Yes District month self only at Kaiser rate. Any increase above the $10/mo. rate of medical coverage, dental or vision during the first year of service or family coverage shall be paid by the Director. 3 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2017\CentraI San 2017 BOD Compensation and Benefits Survey.xls Board ofDirectors[ompensaUonand Benefits Survey ZOl7 Medical Dental Life Insurance Stipend/Max. Cell I Computers/ Agency Provides Agency Compensable Board Member/ Board Member/ Board Member/ Pension Deferred Comp Car/ Mileage Phone iPads Primary Benefits or Mtgs Spouse/Family Spouse/Family Spouse Compensation Travel to and from a destination The District more than 15 matches Board miles from the No - Directors are Member District office not eligible to contributions to using private participate in the 457 plan by 25%, automobiles is District's CaIPERS up to $10 per allowable at District pays for premium retirement calendar month - the IRS $146 per day for up to $62:7 631 (Board program, or provided that a mileage rate. Dublin San each day of Member only), $ District pays premium District pays for retiree benefits, director This applies so Ramon service to the 11262 (Member+ 1 for up to Board up to $50"000 unless they were voluntarily long as the Services District, up to a Dependent), $ Member and eligible basic life first elected or contributes at amount so No No Yes calculated District maximum Of 10 1,640-(Member+ 2 dependents insurance appointed to the least$20 per does not days per month Dependents); rates set by Board prior to July month, the exceed the resolution annually 1) 1994) in District matches cost of pre.- accordance with that contribution California up to $10 per purchased Government Code month or 25%of round-trip Section 20322 (c). the monthly coach class contribution, airfair plus whichever is less. ground transportation that would be incurred for the same trip. 4 N:\ADM|NSUP\ADM|N\D|ST-SFC\BOARD\COMPENSATION-ST|PEN D\SURVEYS\2O17\Centra| San Z017BOD Compensation and Benefits Sunvey.x|s Board of Directors Compensation-and Benefits Survey 2017 Medical Dental -Oka., Life Insurance Stipend/Max. Agency Provides Cell Computers/ Agency Compensable Board Member/ Board Member/ Board Member/ Pension Deferred CompPrimary Benefits or P 'Car/ Mileage Phone 1 ads Mtgs Spouse/Family Spouse/Family Spouse Compensation $143.59 per District pays health meeting/6 meetings expense reimbursement Yes, if Fairfield- per month. No of$5,985.00 (2016#s) participating No. The City se automatic increase, e medical health in the provides primary Suisun Sewer but can be I (increased every January expense No No No District No paperless benefits as the Board District increased up to 5% by Cpl-VUfor SF-Clakland reimbursement contribution agenda and Members serve as in January of any Metropolitan area 12 request a the City Council. year by Board months ending in loaner iPad action. October of each year) $ Veer R;e J94- feFth.e_ iRted C%-A I Intl 4 Q A;I Fra-ref - _. V. n Vallejo per IMAntk City No. The City Sanitation 11%_fllu provides primary and Flood Appointees(7) No No No No No District No No benefits as the Board $100 per month contribution Members serve as Control (regardless of#of the City Council. District meetings held or attended)-- County Appointee (1) $100 per meeting attended, max of 3 per month 5 N-\ADM I NSU P\ADM I N\DIST-SEC\BOARD\COMPENSATION-STI PEN D\SURVEYS\2017\Central San 2017 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2017 Medical Dental Life Insurance Stipend/Max. Agency provides Cell Computers/ Agency Compensable 0. Board Member/ Board Member/ Board Member/ Pension Deferred Cramp Primary Benefits or ar/ Mileage Phone iPads Mtgs Spouse/Family Spouse/Family Spouse Compensation 4.2 ��i-5� Net��ItNetu n T T 9F ARA r X1/1/17 to 2/28/17 (same as last year): $100 per District pays premium up meeting/10 to the Kaiser family coverage for Kaiser, Contra Costa meetings per District pays premium Health Net HI''�oT or District pays for No District month done for Delta Dental for Na No No Yes Water District Anthem Blue Cross PPO $101000 policy contribution meeting fee Benefit change ngeasa f family e maximum paid 3/1/17: per days - District pays premium up to the Kaiser family coverage for Ca i P E RS Kaiser, Health Net SmartCare or PERS Choice. Directors contribute 6.83% District District pays for premium of their salary on provides iPads for up to Kaiser Family. a pre-tax basis for Directors 1,2 63 per District pays for and the District that want East Ba them Y month (effective Hea Ith Net and Anthem district pays premium contributes Februa 1 2017 BC far the Director only for director and eligible No 37.74% as of Jul No District N (currently 3). Y Municipal � � � Y � � � Y � es UtilityDistrict and 2 meetings and requires 15% dependents 2011). Directorscontribution For those that use their per month premium contribution for are eligible to double and family retire ata a 54 personal coverage. with minimum of iPads,the District pays a five years of service. $50 stipend. 6 N:\ADMINSUP\ADMIN\DIST-SECT,BOARD\COMPENSATION-STIPEND\SURVEYS\2017\Central San 2017 BOD Compensation and Benefits Survey.xls ATTACHMENT B 2017 COMPARISON OF OTHER AGENCIES' BOARD MEETING STIPEND AGENCY MEETING STIPEND/YEAR MAX NO. OF MTGS PER MONTH West County $265-35 2017 6 Wastewater District $265-35 2016 $265-35 2015 $265-35 2014 $260 2017 6 Oro Loma Sanitary District $260 2016 $260 2015 $260 2014 Inland Empire Utilities Agency $225 2017 10 $225 2016 $225 2015 $195 2014 $218 2017 6 Napa Sanitation District $218 2016 $218 2015 $218 2014 $215 2017 6 Mt. View Sanitary District $215 2016 $205.07 2015 $205.07 2014 $212.10 2017 6 Union Sanitary District $212.10 2016 $212.10 2015 $212.10 2014 Castro Valley Sanitary District $200 2017 6 $200 2016 $200 2015 $176-34 2014 ($??) 2017 6 Central Contra Costa Sanitary $185 2016 District $185 2015 $185 2014 $185 2013 $185 2012 $221 2011 $170 2017 6 Delta Diablo Sanitation District $170 2016 $170 2015 $170 2014 NAADMI NSUP\ADMIN\Dl ST-SEC\BOARD\COMPENSATION-STI PEND\ANN UAL REVIEW OF BOARD COMPENSATION120171ATT. B-Board compensation Comparison Survey 2017.doc Page 1 of 2 ATTACHMENT B $170 2017 6 lronhouse Sanitary District $170 2016 $170 2015 $170 2014 1 $146 2017 10 Dublin San Ramon Services District I $146 2016 $146 2015 $146 2014 $143-59 2017 6 Fairfield Suisun Sewer District $143-59 2016 $143-59 2015 $143-59 2014 $100 2017 $100 flat fee per Vallejo Sanitation and Flood Control $100 2016 month, regardless of District $100 2015 number of meetings $100 2014 $100 2017 10 Contra Costa Water District $100 2016 $100 2015 $100 2014 $1263 2017 2 EBMUD $1218 2016 (STIPEND INCREASED) $1186 2015 $1154 2014 January 2017 N:\ADMI NSUP\ADMI N\DIST-SEC\BOAR D\COM PENSATION-STI PEN MANN UAL REVIEW OF BOARD COMPENSATION\20171ATT.B-Board Compensation Comparison Survey 2017,doc Page 2 of 2 ATTACHMENT C ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING DISTRICT CODE SECTION 2.04.030, COMPENSATION OF BOARD MEMBERS WHEREAS, California Health and Safety Code Section 0489 states that the Board of Directors may, by ordinance adopted pursuant to Water Code Section 20202, increase its compensation above the $190 per day permitted by the Health and Safety Cade; and WHEREAS, the Water Code permits a compensation increase of up to five per cent once in each calendar year; WHEREAS, the Health and Safety Code limits Board Member compensation to no more than six days' service in a calendar month; and WHEREAS, the Board of Directors of the Central Contra Costa Sanitary District last adjusted its compensation in March, 2012, reducing it from $221 per meeting to $185 per meeting; and WHEREAS, any adjustment shall not be.effective for at least sixty days from the date of final passage. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1. That Section 2.04.030 A of the District Code is hereby repealed and that a new Section 2.04.030 is hereby adopted as follows. A. Beginning on May 15, 2017 and continuing until the ordinance codified in this-section is modified or repealed, the compensation for Board Members of the Central Contra Costa Sanitary District is. (increased or reduced) from the current 5785 approved in March 2072, to L. per day of service, effective sixty days after adoption of this ordinance and as set forth by Section 5489 of the Health and Safety Code and Section 20202 of the California Water Code. Compensation shall not be for more than a total of six days of any calendar month. Section 2. This ordinance shall be a general regulation of the District and shall be published in the Contra Costa Times and San Ramon Valley Times, newspapers of general circulation, published and circulated within the Central Contra Costa Sanitary District. This ordinance shall be effective on May 15, 2017, not less than sixty days after its passage and adoption by the Board of Directors. Central Contra Costa Sanitary District Ordinance No. Page 2 of 2 PASSED AND ADOPTED by the Bo ard of Directors of the Central Contra Costa Sanitary District on the 16th day of March 2017, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Paul H. Causey, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Countersigned: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, state of California Approved as to Form: Kenton L. Alm, Esq. District Counsel Board of Directors Compensation and Benefits Survey 2017 ATTACHMENT D Medical Dental Life Insurance City Stipend/Max. Board Member/Spouse/ Board Member/ Board Member/ Pension Deferred Comp Car Mileage Cell Phone Computers/ Ot e Compensable Mtgs 1Pads Family Spouse/ Family Spouse/ Family CalPERS, Up to $130 per Offered same as employees, who City pays month +$100 Concord $1300/month flat rate contributed based on plan and number of No employer No No every 2 yrs for 0 parties covered rate replacement equipment Agendas Contribution to single- issued via pIf declined 11-egislate arty coverage, member pays 15% of single-party to Optional CaIPERSY can therefore premium and can "buy Eligible to CalPERS, participate in $100/month car $55/month Councilmem Walnut Creek $650/month flat rateparticipate at At ewn City pays 401A; technology hers may be up If at own expense. Or "% allowance may take $350 to 457 own expense expeRse employer Councilmember allowance issued a City Plan in lieu of medical rate pays 5%, City pays iPad or may 2.5% use a coverage personal iPad Can Medical coverage capped participate Pleasant Hill $585/month flat rate at City contribution of No $20,000 per official if they pay No No No No 50%of the Kaiser rate the employee portion Eligible for Lafayette $0 No No No No No mileage No No reimbursement Eligible for Orinda $0 No No No No No mileage No No reimbursement Tablet issued for Moraga $0 No No No No No No No Council Agenda packets Eligible to 1:wrolmilauFsed- F-0%_ I U4 9208 meRth fe+- e Computers RRedical PuneRses Eligible to 3.75%from the available to Danville $675/month participate at own participate at No No Town No No use at the No expense or be own expense Town office reimbursed $208/month for flex spending Board ofDirectors Compensation and Benefits Survey 2Ol7 Medical Dental Life Insurance Stipend/Max. Computers/ City Compensable Mtgs Board Member/Spouse/ Board Member/ Board Member/ Pension Deferred Comp Car/ Mileage Cell Phone iPads Other Family Spouse/ Family Spouse/ Family Mayor is elected CalPERS plan: City pays official. premium for up to family Receives San Ramon $850/month flat rate coverage for Kaiser or Enrolled in $500/month car No No $915/ HMO; Council Members CalPERS allowance monthly will pay difference over stipend, cost of base plan $600/ month car allowance Medical for Council Member and dependents. CalPERS No City iPadsfor Kaiser and Blue Cross. ER Martinez $585/month flat rate contribution depends on 100%for family $30,000 per official optional contribution Some travel Council date elected. Prior to Member- unless waiving expenses meeting use 1/1/0T, covered at 100%. ship medical only $ in lieu if waived. Central San pays As of 3/17/16 $18S per meeting/6 premium for up to family Central San pays Central San pays eligible for Central San meetings per month coverage for Kaiser, premium for up premium for No Central San mileage provides Central San (max$1,110 per Health Net HMO, or to family $50.,000/$11500 No contribution reimbursement No iPads for month) Health Net PPO** coverage for policy ONLY as related to Directors Cafeteria Plan offered in Delta Dental PPO lieu of medical coverage conferences All Directors pay the difference between highest-costing HMO to PPO if PPO selected 2