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HomeMy WebLinkAbout05.A. Approve minutes of special meeting held 01-12-17 5mAm entraI Contra Costa Sanitary District MINUTES* . . BOARD OF DIRECTORS: PAIL H.CA USEY President SPECIAL BOARD MEETING JAMES A.NEJEDLY President.Pro Terri Board Room illiCHAEL I2 11CGILL Thursday January 12, 2017 TAD J.PILECK[ DA VID R.WILLMMS 1:33 p.m. DRAFT Open Session — Board Room (Video recorded) 1. ROLL CALL A special meeting of the Board of Directors was called to order by President Causey at 1:30 p.m. Secretary of the District Elaine Boehme called roll: PRESENT: Members: McGill, lllejedly, Pilecki, Williams, Causey ABSENT: Members: None 2. PLEDGE of ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. 3, PUBLIC COMMENT PERIOD There were no comments from members of the public, but President Causey wished everyone a Happy New Year, and thanked staff for its hard work and extra effort in meeting the challenges presented by the major storms over the wast week. 4. REQUESTS To CONSIDER MATTERS OUT of ORDER Mone. 5. AWARDS AND PRESENTATIONS a. Adopt Resolution No. 2017-001 commending outgoing Board President Pilecki for his service. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. CENTRAL CONTRA COSTA SANITARY DISTRICT January 12, 2017 Board Meeting Minutes-Page 2 President Causey presented the framed resolution to outgoing President Pilecki, who thanked his fellow Board Members, General Manager Roger S. Bailey, Managers and staff for their efforts toward the accomplishments over the past year. BOARD ACTION: Motion was made by Member Williams and seconded by Member McGill to adopt Resolution No. 2017-001,as recommended. Motion passed by the following vote of the Board: AYES: McGill, Nejedly, Williams, Causey NOES: None ABSTAIN: Pilecki 6. CONSENT CALENDAR a. Approve minutes of December 15, 2016 Board meeting. b. Approve expenditures dated January 12, 2017. Approval recommended by Finance Committee. C. Receive November 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve the final Comprehensive Annual Financial Report (CAFR) as of June 30, 2016 for submission to the Government Finance Officers Association (GFOA). Approval recommended by Finance Committee. e. Confirm publication of summary of uncodified Ordinance No. 293 establishing a reimbursement fee for properties connected to Job 6588 (North Jackson Way, Alamo). f. Authorize the General Manager to execute a second amendment to an existing professional services agreement with Bienati Consulting Group in the amount of $50,000, increasing the cost ceiling from $194,000 to $244,000 to implement and facilitate Central San's Management Academy in spring 2017. President Causey stated that, out of an abundance of caution, he would be recusing himself from voting on Item 6.b. because he consults with recipients of two checks on matters unrelated to Central San. He also said he would be pulling Item 6.d. for discussion. He called for a vote on the remaining Consent Calendar items. BOARD ACTION: Motion was made by Member Nejedly and seconded by Member Pilecki to adopt Consent Calendar Items 6.a., 6.c., 6.e. and 61 as recommended. Motion passed by unanimous vote of the Board. CENTRAL CONTRA COSTA SANITARY DISTRICT January 12, 2017 Board Meeting Minutes- Page 3 with respect to Item 6.d., President Causey asked for an explanation as to changes made to the CAFR since the agenda packet was posted. Finance Manager Thea vassallo said that staff had made several modifications to the CAFR to incorporate changes suggested during the Finance Committee meeting held December 27, 2016. She outlined each change. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to adopt Consent calendar Item 6.d. Motion passed by unanimous vote of the Board. President Causey exited the Board Room while the remaining Board Members considered Item 6.b. President Pro Tem Nejedly called for discussion. There being none, he called for a vote on the item. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to adopt Consent calendar Item 6.b. as recommended. Motion passed by the following vote of the Board: AYES: Members: McGill, Pilecki, Williams, Nejedly NOES: Members: None ABSENT: Members: Causey President Causey returned to the Board Room and resumed his duties as President. 7. OTHER BOARD ACTION ITEMS a. Adjourn Board meeting and reconvene as the Central contra Costa Sanitary District Facilities Financing Authority (Authority) to conduct its Annual Meeting. Note: In compliance with Assembly Bill 23, Board Members did not receive a separate or -increased stipend for attendance at this meeting. BOARD ACTION: President Causey adjourned the Board meeting and Member Pilecki, as Authority Chair, called to order a meeting of the Board of Directors of the Authority and conducted its Annual Meeting. b. Authorize the Board President to participate with contra costa Water District's Board President on an opinion/editorial piece regarding the State's new draft water use framework. itillr. Bailey explained that on November 30, 2016, the state released a proposed framework for the efficient use of water in California. If the framework moves forward as proposed, water agencies will not be able to use recycled water projects to offset potable water usage in their service areas, devaluing existing recycled water projects, and removing the incentive to develop new recycled water projects to meet the state's 20x2020 reduction in CENTRAL CONTRA COSTA SANITARY DISTRICT January 12, 2017 Board Meeting Minutes -Page 4 urban water usage. As a result, Contra costa Water District's Board of Directors has requested the participation of central San's Board of Directors in an opinion/editorial piece to make customers aware of this proposal and encourage them to contact their state representatives to oppose this action. Mr. Bailey also said that he will reach out to the California Association of Sanitation Agencies (CASA) and the Association of Clean Water Agencies (ACW4) regarding the proposed new draft water use framework. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to authorize the Board President to participate with Contra costa Water District's Board President on an opinion/editorial piece regarding the State's new draft water use framework. Motion passed by unanimous vote of the Board. 8. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements a) Public bidding for Walnut creek Sewer Renovations, Phase 11, District Project 8422 b) 2017 Health & Wellness Expo in January c) Department of Energy accepts Water Environment & Reuse Foundation Pilot Waste-to-Energy Proposal Mr. Bailey made the following announcement at the meeting: d) He echoed President Causey's appreciation-of the extra effort made by staff in responding to the recent storm-related issues at Central San. BOARD ACTION: Received the announcements. b. Counsel for the District - No report. C. Secretary of the District Ms. Boehme'announced the following upcoming Committee meetings: Administration -- Tuesday, January 17 at 10:30 a.m. Finance-- Wednesday, January 18 at 1:00 p.m. CENTRAL CONTRA COSTA SANITARY DISTRICT January 12, 2017 Board Meeting Minutes - Page 5 d. Board Members 1) Committee Minutes a) December 13, 2010 -- Real Estate, Environmental & Planning Committee —.Member McGill and Member Nejedly. b) December 19, 2010 -- Administration Committee -- Member Williams and Member McGill. c) December 27, 2010 — Finance Committee — President Pilecki and Member Causey. BOARD ACTION: Received the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received.the stipend or for which the District paid their expenses. Member McGill • December 15, 2010 - Liaison attendance at Pleasant Hill City Council Reorganization 2017. Member McGN provided a written report covering his announcements and other meetings. Member Nejedly - No report. Member Pilecki December 15, 2015 - Liaison attendance at presentation of Central San Household Hazardous Waste Facility Annual Report to Mt. View sanitary District in Martinez. Member Williams Member Williams commented on a recent conversation he had with City of Walnut Creek crews working on a storm drain in his neighborhood that was blocked from the recent storms. He saga►the workers he spoke with seemed to be unaware that other local agencies may have heavy equipment that could be helpful. Mr. Bailey said he will ask staff to reach out to each city in Central Sam's service area and, to the extent equipment is available, offer to provide assistance. CENTRAL CONTRA COSTA SANITARY DISTRICT January 12, 2017 Board Meeting Minutes-Page 6 District Counsel Kent Alm stated that some years ago he recalls there was an agreement between seven local agencies that addressed these types of situations. He said it may be worth looking into whether the agreement is still valid. President Cause - No report. BOARD ACTION: Received the reports and announcements. 3) Requests for Stipend/Reimbursement or Conference Attendance --- Authorization to receive a stipend for meeting... attendancerp or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 9. EMERGENCY SITUATIONS None. 10. REQUESTS FOR FUTURE AGENDA ITEMS None. 11. ANNOUNCE CLOSED S E S S I O N (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 13.a. 12. RECESS TO CLOSED SESSION The Board recessed at 1:55 p.m. to reconvene in closed session in the Caucus Room. Closed Session - Caucus Room (Not video recorded) 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.5: District Negotiators: 0 I EDA General Manager Roger S. Bailey CENTRAL CONTRA COSTA SANITARY DISTRICT January 12, 2017 Board Meeting Minutes-Page 7 Invited Guests: Alliant Employee Benefits Bryce Consulting • Cal P E RS Em to ee Organizations: Employees' Association, Public Employees Union, Local one Management Support/Confidential Group (MS/CG) • Management Group 14. RECESS To OPEN SESSION The Board recessed at 5:35 p.m. to reconvene in open session in the Board Room. 15. REPORT OUT of CLOSED SESSION None. 16. ADJOURNMENT The meeting was adjourned at 5:35 p.m. Paul H. Causey President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California