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Home My WebLink About00. BOARD AGENDA 01-26-17 Central Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392 BOARD OF DIRECTORS: SPECIAL BOARD MEETING PAIL H.CAUSEY President JAMES A.NEJEDLY AGENDA President Pro Tem MICHAEL R.MCGILL Thursday TAD J.PILECKI DAVID R. WILLIAMS January 26, 2017 Multi-Purpose Room PHONE.. (925)228-9500 FA,X. (925)372-0192 11:00 a.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience,except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law,the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk,5019 Imhoff Place, Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate,please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT January 26, 2017 Board Agenda -Page 2 Open Session — Multi-Purpose Room (Video recorded) 11:00 a.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT PERIOD 4. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. A. Approve minutes of January 12, 2017 Board meeting. B. Approve updated administrative overhead percentage of 225 percent for Fiscal Year (FY) 2017-18. Approval recommended by Finance Committee. C. Authorize the General Manager to execute a Utility Agreement with the Town of Moraga for sewer replacement work related to the Rheem Boulevard sink hole repair. Approval recommended by Administration Committee. D. Award a construction contract in the amount of $117,250 to Breneman, Inc., the lowest responsive and responsible bidder for District-Wide Patch Paving; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to extend the contract up to a total of five years for the amount of $586,250 (not including Consumer Price Index (CPI) Adjustments). Reviewed by Engineering & Operations Committee. 6. REPORTS AND ANNOUNCEMENTS A. General Manager 1) Announcements Staff Recommendation: Receive the announcements. B. Counsel for the District C. Secretary of the District • CENTRAL CONTRA COSTA SANITARY DISTRICT January 26, 2017 Board Agenda -Page 3 D. Board Members 1) Committee Minutes a) January 10, 2017 — Engineering & Operations Committee — Member Nejedly and President Causey. b) January 17, 2017 — Administration Committee — Member McGill and Member Williams. c) January 18, 2017 — Finance Committee — Member Nejedly and Member Pilecki. Staff Recommendation: Receive the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill • January 12, 2017 - Contra Costa County Mayors' Conference hosted by the Town of Danville. Presenter: Carla Marinucci, Editor of the Politico California Playbook, reflecting on what the recent elections tell us about California, the Left Coast, and the rest of the nation. • January 18, 2017 - Industrial Association of Contra Costa County January Forum in Pleasant Hill. Topic: California's Manufacturing Muscle: Use it or Lose it. • January 20, 2017 - California Water Environment Association (CWEA) - San Francisco Bay Section Annual Awards Banquet in Concord. • January 23, 2017 - California Special Districts Association (CSDA) - Contra Costa Chapter Meeting in Martinez. • January 25, 2017 - Dublin San Ramon Services District Celebration of Water Recycling Plant Improvements in Pleasanton. • January 26, 2017- Pleasant Hill State of the City Mayor's Breakfast and Board Installation 2017. Member Nejedly CENTRAL CONTRA COSTA SANITARY DISTRICT January 26, 2017 Board Agenda - Page 4 Member Pilecki • January 20, 2017 - California Water Environment Association (CWEA) - San Francisco Bay Section Annual Awards Banquet in Concord. • January 25, 2017 - City of Concord - 32nd Annual Mayor's Luncheon. Member Williams • January 12, 2017 - Contra Costa County Mayors' Conference hosted by the Town of Danville. • January 18-20, 2017 - California Association of Sanitation Agencies (CASA) Mid-Year Conference in Palm Springs, CA. President Causey • January 12, 2017 - Contra Costa County Mayors' Conference hosted by the Town of Danville. Staff Recommendation: Receive the reports and announcements. 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 7. BOARD WORKSHOP — 10-YEAR CAPITAL IMPROVEMENT PLAN UPDATE, PROPOSED FY 2017-18 AND FY 2018-19 CAPITAL IMPROVEMENT BUDGET, AND RATE SCENARIOS 11:20 a.m. A. Introduction (>-minute introduction by Roger S. Bailey, General Manager) 11:25 a.m. B. Review and summarize discussions from November 10, 2016 Board Workshop # 3. ( ;' minute staff presentation by Mr. Bailey) 1) Follow-up on parking lot items from Workshop #3. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the presentation. CENTRAL CONTRA COSTA SANITARY DISTRICT January 26, 2017 Board Agenda - Page 5 11:45 a.m. C. Update on Solids Handling and Energy Alternatives presented at the Comprehensive Wastewater Master Plan (CWMP) Workshop held June 16, 2016. (45-minute staff presentation by Jean-Marc Petit, Director of Engineering & Technical Services; Dan Frost, Senior Engineer, Planning and Development; and Melody Labella, Program Manager Resources Recovery) Staff Recommendation: Receive update. 12:30 p.m. LUNCH BREAK 1:00 P.M. D. Update on 10-Year Capital Improvement Plan (CIP) presented at the November 10, 2016 Workshop. (20-minute staff presentation by Mr. Petit) Available for Questions: Dan Frost, Senior Engineer Staff Recommendation: Receive the update. 1:20 p.m. E. Presentation on proposed FY 2017-18 and FY 2018-19 Capital Improvement Budgets (CIB). (15-minute staff presentation by Edgar Lopez, Capital Projects Division Manager) Staff Recommendation: Receive the presentation. 1:35 p.m. F. Update on Rate Impact Scenarios and Rate Implementation Schedules (2-hour staff presentation by Danea Gemmell, Planning and Development Services Division Manager, plus a 15-minute break) Staff Recommendation: Receive update. 3:50 p.m. G. Recap of Recommendations and Closing (10-minute staff presentation by Mr. Bailey) Staff Recommendation: Hold discussion. 8. BOARD ACTION FOLLOWING WORKSHOP Take action by motion or provide direction to staff with respect to each of the following items, which may include directing staff to bring back any or all of these items for consideration at a future meeting: A. Accelerate the public rate hearing on the annual Sewer Service Charge and Recycled Water Charge to April 20, 2017. CENTRAL CONTRA COSTA SANITARY DISTRICT January 26, 2017 Board Agenda - Page 6 B. Allow the use of bonds for financing large (less frequent and non-recurring) infrastructure projects for purposes of preparing budget and rate scenarios, C. Establish whether the rate schedule will be for one year, two years, or a longer period. D. For purposes of preparing Proposition 218 Notice, select preferred rate scenario for: 1) Sewer Service Charge (Scenario 1 .0, 2.0, or 2.1); and 2) Recycled Water Charge. Staff Recommendation: Take action by motion or provide direction to staff with respect to each of the above items, which may include directing staff to bring back any or all of these items for consideration at a future meeting. 9. EMERGENCY SITUATIONS 10. REQUESTS FOR FUTURE AGENDA ITEMS 11 . ADJOURNMENT 4:00 p.m. CENTRAL CONTRA COSTA SANITARY DISTRICT January 26, 2017 Board Agenda - Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION FEBRUARY 2017 Wednesday Administration Committee Meeting Third Floor Executive Conference Room February 1 McGill, Williams 10:30 a.m. Thursday Board Meeting Board Room February 2 Board of Directors 1:30 p.m. February 4-7 National Association of Clean Water Tampa, FL Agencies (NACWA)Winter Conference Cause Thursday Special Board Meeting Third Floor Executive Conference Room February 16 Board of Directors Noon - 1:30 p.m. Thursday Board Meeting Board Room February 16 Board of Directors 1:30 p.m. Friday Real Estate, Environmental & Planning Second Floor Conference Room February 17 Committee Meeting 9:00 a.m. Causey, Pilecki Tuesday Finance Committee Meeting Third Floor Executive Conference Room February 21 Nejedly, Pilecki 1:00 P.M. Wednesday Engineering &Operations Committee Second Floor Conference Room February 22 Meeting 1:00 P.M. Ne'edl , Cause Thursday Administration Committee Meeting Third Floor Executive Conference Room February 23 McGill, Williams 8:30 a.m. February 27-March 1 CASA Legislative Conference Washington DC Cause , McGill, Williams MARCH 2017 Thursday Board Meeting Board Room March 2 Board of Directors 1:30 p.m. Tuesday Engineering & Operations Committee Second Floor Conference Room March 7 Meeting 1:00 P.M. Ne'edl , Cause Tuesday Administration Committee Meeting Third Floor Executive Conference Room March 14 McGill, Williams 8:30 a.m. Thursday Board Meeting Board Room March 16 Board of Directors 1:30 p.m. Monday Real Estate, Environmental & Planning Second Floor Conference Room March 20 Committee Meeting 9:00 a.m. Cause , Pilecki March 19-21 2017 WateReuse California Annual San Diego Conference McGill March 21-22 National Association of Clean Water Washington DC Agencies (NACWA) National Water Policy Forum Causey, Williams Tuesday Finance Committee Meeting Third Floor Executive Conference Room March 28 Nejedly, Pilecki 1:00 P.M. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1/20/17