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HomeMy WebLinkAboutBOARD MINUTES 12-15-16 C ow entral Contra Sanitaty Protecting,r public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 MINUTES* BOARD OF DIRECTORS: TAD J.PILECKI Pre rider:t REGULAR BOARD MEETING PAUL H CA USE Y Pre dent Pro Tem Board Room MICHAEL R.MCGI LL Thursday, December 15, 2015 J-1.11ESA NEJEDLY 1 :30 p.m. DA VID R. LL'ILLIA IIS Open Session — Board Room (Video recorded) 1. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pilecki at 1:30 p.m. Secretary of the District Elaine Boehme called roll.- PRESENT: oll:PRESENT: Members: Causey, McGill, Williams, Pilecki ABSENT: Members: Nejedly . PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of allegiance. 3. PUBLIC COMMENT PERIOD No comments . REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. . AWARDS AND PRESENTATIONS a. Presentation of the San Ramon Chamber of Commerce 2015 Green Business of the Year Award. BOARD ACTION= Communication Services and Intergovernmental Relations Manager Emily Barnett presented the award to President Pilecki. a These summary minutes are supplemented by a corresponding video recording available on the District's s website at centralsan.org. Book 65-- Page 99 CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Meeting Minutes-Book 65-Page 100 6. CONSENT CALENDAR a. Approve minutes of December 1, 2016 Board meeting. b. Approve updated salary schedule for all District job classifications effective December 15, 2016 to meet disclosure requirements of a "publicly available pay schedule" under the Public Employees' Pension Reform Act (PEPRA). C. Adopt Resolution No. 2016-047 making findings and authorizing the General Manager to execute a sole-source contract with EnviroCare and multiple specialty vendors and contractors to construct the Wet Scrubber Pilot and Lime Reduction Pilot in conjunction with the Solids Handling Facilities Improvements Project in amount not to exceed $400,000; and authorize the General Manager to transfer$450,000 from the Capital Improvement Budget g (CIB) contingency to fund these pilot studies and contracts. Approval recommended by Engineering & operations Committee. d. Authorize the General Manager to execute a technical services agreement g with Bess Test Lab, Inc. in the amount of$210,400 to provide as-needed locating services for capital improvement projects, including up to two additional one-year extensions, for a total cost ceiling of$631,200. Approval recommended by Engineering & Operations Committee. e. Authorize General Manager to amend a professional services agreement with j Katz & Associates in an amount not to exceed $84,505, bringing the cost ceiling to $104,505, to provide materials and support for the Comprehensive Wastewater Master Plan (CWMP) and Proposition 218 business and customer outreach objectives. f. Adopt Resolution No. 2016-048 accepting an offer of dedication of sanitary sewer easements from Glennmont, LLC related to the Camino Ramon Condominium Project in Danville; authorizing the execution of quitclaim deeds to property owners; and authorizing staff to record documents with the Contra Costa County Recorder. g. Adopt ResolManager No. 2016-049 recognizing Delta Diablo General Mana er Gary W. Darling for his service and congratulating him on his retirement. BOARD ACTION: Motion was made by Member Causey and seconded by Member Williams to adopt the Consent Calendar as recommended. Member Williams abstained from voting on Item 6.a. because he was not present at the December 1, 2016 meeting. Motion passed by the following vote: AYES: Members: Causey, McGill, Williams (see abstention), Pilecki NOES: Members: None _ ABSTAIN: Members: Williams (Item 6.a. only) ABSENT: Members: Nejedly CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Meeting Minutes-Book 65-Page 101 7. PUBLIC HEARINGS a. Conduct public hearing to receive comments on proposed Ordinance No. 293 (uncodified) to establish reimbursement fees applicable to properties which could connect to Job 6588 on North Jackson Way in Alamo. General Manager Roger S. Bailey introduced the item staling that the District Code allows for developers to be reimbursed for installing new sewer mainlines as customers on septic tanks connect. A public hearing is required to set the reimbursement amount. The North Jackson reimbursement hearing sets the amount to $12,444.60 for five properties. ilio presentation was planned but staff was on hand to answer any questions. The Board Members had no questions. President Pilecki opened and closed the public hearing without comments. BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to adopt ordinance No. 293. Motion passed by unanimous vote of the Board Members present. [4-0-1; Nejedly absent.] b. Conduct public hearing to receive comments on adopting Resolution No. 2016-050 authorizing the General Manager, or his designee, to execute a lease agreement with Contra Costa Water District (CCWD) for a portion of Central San's property located on the treatment plant site in Martinez commonly referred to as the Alum Sludge Ponds (APN 159--140-057, portion) for a period not to exceed 10 years; and declaring the property as unneeded for Central San's purposes during the term of the lease. Approval recommended by Real Estate, Environmental and Planning Committee. General Manager Bailey said CCWD has been leasing a portion of the treatment plant site for the last 20 years for drying alum and other residuals from their Bollman plant. The proposed new lease will extend the current lease another five years with a five-year renewal option. The lease rate was increased by 15 percent and is now$29,700 per acre of land. Of the three available ponds, CCWD wishes to lease ponds two and three, which would result in annual revenue of$126,270. Pond one is also included in the lease terms and may be leased at additional cost if available. He said no presentation was planned but staff was on hand to answer any questions. The Board Members had no questions. President Pilecki opened and closed the public hearing without comments. BOARD ACTION: Motion was made by Member McGill and seconded by Member Williams to adopt Resolution No. 2016-050. Motion passed by unanimous vote of the Board Members present. [4-0-1; Nejedly absent.] CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Meeting Minutes-Book 65-Page 102 8. OTHER BOARD ACTION ITEMS a. Adopt Resolution No. 2016-051 accepting the November 8, 2018 Consolidated Election Results. BOARD ACTION: Motion was made by Member McGill and seconded by Member Williams to adopt Resolution No. 2015-051. Motion passed by unanimous vote of the Board Members present. [4-0-1; Nejedly absent.] b. Administer oath of office to re-elected Board Members Paul H. Causey, James A. Nejedly, and Tad J. Pilecki. Secretary of the District Maine R. Boehme reported that the Oath of Office had been administered to Member Nejedly earlier in the week when it was learned he would be unavailable for this meeting. BOARD ACTION: Ms. Boehme administered the Oath of office to Member Causey and President Pilecki. Candidate Susan Noe Welsh congratulated the re-elected Board Members. C. Receive and approve 2017 Board Committee and other assignments - President--Elect Causey. President-Elect Causey presented the following list of proposed 2017 Board Committee and other assignments: Standinm Committees Administration Committee Chair: McGill Member: Williams Enciineering & Operations Committee Chair: Nejedly Member: Causey Finance Committee Chair: Nejedly Member: Pilecki Real Estate Environmental & Planning Committee Chair: Causey Member: Pilecki CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Meeting!Minutes-Book 65-Page 103 Board Liaisons to Cines and Count Contra Costa County Member Nejedl Y Alamo, Danville, San Ramon President Cause Y Pleasant Hill, Walnut Creek Member McGill Martinez, Pacheco, Concord/Clayton Member Pilecki Moraga, orinda, Lafayette Member Williams Representatives to outside a encies CCSDA - California Special Districts Association Contra Costa-Chapter Representative and Voting Delegate: Member McGill Alternate: Member Williams CCWD -- Contra Costa Water District Representative: President Cause Y DSRSD - Dublin San Ramon Services District (new) Representative: Member McGill EBMUD — East Bav Municipal utility District Representative: Member McGill EBRPD — East Bav Regional Parks District Representative: Member Ne'Jedl Y MVS D -- Mt. View Sanitary District Representative: Member Pilecki NACWA-- National Association of Clean Water A encies Representative: President Cause Y Alternate: Member Williams *PHR&PD — Pleasant Hill Recreation and Park District Representative: Member McGill LAFCo - Contra Costa Local Aqencv Formation Commission Representative: None *Same as Board Liaison to Pleasant Hill President-Elect Causey pointed out his recommendation that a new Liaison be assigned to the Dublin San Ramon Services District DSRSD . Also he stated that the Board has never assigned a representative to interact with federal and state legislators. He said he and General Manager Bailey Y concluded that, at least for the coming year, the Board President should be responsible for such interactions. He recommended that the Board discuss this matter in more depth prior to next year's Committee appointments and pp assignments to clarify how it wishes to represent itself to federal and state legislators in the future. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Meeting Minutes-Book 65--Page 104 With respect to the frequency of Committee meetings, President-Elect Causey stated his belief that one meeting per month is sufficient, although additional meetings may be added if needed. BOARD ACTION: Motion was made by Member Williams and seconded by Member Causey to approve the 2017 Board Committee and other assignments as recommended (the motion did not include frequency of meetings). Motion passed by unanimous vote of the Board Members present. [4-0-1; Nejedly absent.] d. Provide direction to staff regarding legislative changes affecting collection of capacity fees for Accessory Dwelling Units. Reviewed by Administration Committee. General Manager Bailey explained that the Governor recently signed three bills related to accessory dwelling units designed to create affordable housing opportunities in California. The new bills waive andlor reduce capacity fees for those second living units that meet certain criteria. Planning and Development Services Division Manager Danea Gemmell provided an overview of the new legislation, stating that she has been working With District Counsel Kent Alm to develop options for Central San because the legislation does not address special districts, including an interim measure which could be implemented effective January 1 to address customer concerns until the legislation can be clarified as to special districts. Nis. Gemmell reviewed the presentation included with the agenda material, explaining the following four options for the Board's consideration: 1) implement an interim program until the legislation is clarified, 2) amend the District Code in anticipation of anticipated legislative changes, 3) provide other direction, or 4) take no action. Member Williams stated that unless and until the legislation is clarified or amended to apply to special districts, he is not in favor of taking any action whatsoever. He noted that the intent of the legislation to provide affordable housing is very admirable, but its focus is primarily on cities. Central San has no control over how the legislation will ultimately end up once amended so any interim program could be problematic if Central San's interpretation of the legislation is incorrect. Until then, he recommended continuing the current practice. Member McGill agreed with Member Williams. Member Causey said he was inclined to agree with Members Williams and McGill. President Pilecki agreed with the other Board Members that the best approach at this time is to take no action. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Meeting Minutes-Book 65-Page 105 BOARD ACTION: It was the unanimous consensus of the Board Members present to take no action with respect to the recent legislation on accessory dwelling units at this time. if and when the legislation is clarified as to its applicability to special districts, the matter may be revisited. 9. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Recycled Water Accounting - Consider continuing current method of tracking as line item or establishing a separate fund for recycled water. General Manager Bailey noted that at the November 10, 2010 Board Workshop this agenda item was deferred due to lack of time. Ms. Gemmell reviewed the presentation included with the agenda material describing Central San's current method of tracking recycled water costs and introduced the topic of whether to establish a separate enterprise fund. Member Causey strongly favored creation of a separate enterprise fund to have a clear picture of Who is paying for what in terms of recycled water, both from an asset perspective as well as revenues and expenses. However, if the rest of the Board was not in favor of a separate fund, he would like to see revenues better identified. Member McGill, Member Williams and President Pilecki were not in favor of setting up a separate enterprise fund, preferring instead to add more granularity to the present accounting method and revisit this approach down the road, if necessary. BOARD ACTION: Directed staff to add more granularity to the present method of accounting for the Recycled Water Program, including better identification of recycled water revenue. b) Receive Succession Planning Report. Reviewed by Administration Committee. BOARD ACTION: Due to time constraints, this item was postponed to a future meeting. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Meeting Minutes-Book 65-Page 106 c) Receive report on mobile deployment of tablets for Collection System Operations and fleet staff. BOARD ACTION: Due to time constraints, this item was postponed to a future meeting. 2) Announcements a) Third and final pre-purchase of natural gas for 2017 b) November 30, 2015 meeting with Howard Jarvis Taxpayers Association (HJTA) President Jon Coupal c} Central San joins interagency effort to support and provide suggested modifications to Contra Costa County's Proposed Safe Drug Disposal ordinance No additional announcements were made during the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District - No report C. Secretary of the District Ms. Boehme announced the following upcoming Committee meetings: Administration — Monday, December 19 at 8:30 a.m. Finance— Tuesday, December 27 at 3:00 p.m. d. Board Members 1) Committee Minutes a) November 28, 2015 — Finance Committee -- President Pilecki and Member Causey. b) December 5, 2015 — Engineering & operations Committee— Member Causey and President Pilecki. BOARD ACTION: Received the Committee minutes. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Meeting Minutes-Book 65-Page 107 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Ca usey • December 1, 2016 - San Ramon Chamber of Commerce Business and Community Awards Dinner 2016 in San Ramon. Member McGill Member McGi11 provided a written report covering his announcements and other meetings. Member Neiedly -Absent. Member Williams - No report. President Pilecki • December 1, 2016 - San Ramon Chamber of Commerce Business and Community Awards Dinner 2016 in San Ramon. BOARD ACTION: Received the reports and announcements. 3) Re uests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 10. EMERGENCY SITUATIONS None. 11. REQUESTS FOR FUTURE AGENDA ITEMS None. 12. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7 District Counsel Kent Alm announced that a closed session would be held for Item 14.a. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Meeting Minutes-Book 65-Page 108 13. RECESS TO CLOSED SESSION The Board recessed at 3:20 p.m. to reconvene in closed session in the Caucus Room. Closed Session -- caucus Room (Not video recorded) 14. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Ne otiators: • I E DA • Alliant Employee Benefits • Bryce Consulting General Manager Roger S. Bailey Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 15. RECESS TO OPEN SESSION The Board recessed at 6:00 p.m. to reconvene in open session in the Board Room. 16. REPORT OUT OF CLOSED SESSION None. 17. ADJOURNMENT The meeting was adjourned at 6:00 p.m. Tad Y P i lecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNT`RSIGNED: Elaine R. Boehme, CMC -_ Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California