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Home My WebLink About07.a. Public hearing regarding proposed Ordinance No. 293 (uncodified) to establish reimbursement fees applicable to properties which could connect to Job 6588 on North Jackson Way in AlamoCentral San BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 15, 2016 Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE (UNCODIFIED) TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES WHICH COULD CONNECT TO JOB 6588 ON NORTH JACKSON WAY IN ALAMO Submitted By: Initiating Dept/Div.: Thomas Brightbill, Senior Engineer Engineering & Technical Services / Planning & Development e ices REVIEWED AND RECOMMENDED FOR BOARD ACTION: D. Gemmell — Planning & Development Services Division Manager JM. Petit — Director of Engineering & Technical Services r •a9 �'l Roger S. Bailey' General Manager 7.a. ISSUE: A public hearing is required to set a reimbursement fee Shia provides reimbursement payments to a private party for installing a public sewer main from other property owners connecting to the facility. BACKGROUND: Job 6588 consists of approximately 270 linear feet of eight -inch diameter sewer main and appurtenances in Alamo, California. This job is a "standard facility" as defined in the District Code. District Code Section 6.20.010.1 defines "standard facilities" as public main, local street and collector sewers installed using conventional construction techniques, and ordinary appurtenances to such public sewers, such as manholes and rodding inlets. To fairly and equitably distribute the cost for these facilities, District Code allows for the installer to be reimbursed for the proportion of cost allocable to other properties which connect to the sewers within 20 years of project acceptance by Central San. Staff has drafted a proposed ordinance (Attachment 1) to establish a reimbursement fee for properties that connect to this project's sewers. Exhibit A shows the location of the project and the five properties that could connect to the project sewer. The proposed reimbursement fee in the amount of $12,444.60 will be collected from each property owner if, and when, they connect their properties to the sewer system. The collected fee will be held in a separate account, and will be disbursed to the installer of the project. Calculation of the proposed reimbursement fee is summarized in Exhibit B of Attachment 1. The fees would be charged in addition to Capacity Fees and other Central San charges, such as those for permits, inspection, and sewer service. District Code requires that reimbursement fees be adjusted at least annually to account for the increase or decrease in value of the facilities due to inflation and depreciation. These fees may also be adjusted to account for differences between estimated and Page 1 of 2 POSITION PAPER Board Meeting Date: December 15, 2016 Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE (UNCODIFIED) TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES WHICH COULD CONNECT TO JOB 6588 ON NORTH JACKSON WAY IN ALAMO actual costs, and increases or decreases in the number of connections that may connect to the facilities. However, once a particular property has connected to the public sewer and the fees have been paid, Central San will not collect any additional reimbursement fees for that connection, nor refund any excess reimbursement fees which might otherwise be generated by future adjustments. Connection of an additional living unit on the same parcel, however, would, in most cases, require payment of an additional reimbursement fee, although that fee would be adjusted downward because of the increase in the number of living units that could potentially connect to the sewer. Appropriate notices have been posted and published in the Contra Costa Times and the San Ramon Valley Times. In addition, individual letter notices were mailed to the owners of all affected properties, as required by District Code. ALTERNATIVES/CONSIDERATIONS: Not applicable. FINANCIAL IMPACTS: An administrative charge to recover Central San costs is paid by the installer for setup of the reimbursement account and for each fee collection transaction. COMMITTEE RECOMMENDATION: This matter was not reviewed by a Board Committee. The reimbursement program is defined under Chapter 6.20 of District Code. The proposed reimbursement fee follows the standard methodology for an equitable distribution of the costs to those property owners who will ultimately use the facilities. RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on the proposed ordinance (uncodified) to establish reimbursement fees for applicable properties that could connect to the Job 6588 sewer. Adopt the ordinance. Attached Su000rtina Documents: 1. Ordinance and Exhibits A and 8 Page 2 of 2 ATTACHMENT 1 ORDINANCE NO. 21,3 AN ORDINANCE (UNCODIFIED) TO ESTABLISH A REIMBURSEMENT FEE APPLICABLE TO PROPERTIES THAT CONNECT TO JOB 6588 (NORTH JACKSON WAY, ALAMO) STANDARD SEWER FACILITIES WHEREAS, the Central Contra Costa Sanitary District (Central San) Code Chapter 6.20 provides for reimbursement to installers of standard and special facilities from fees charged property owners when they apply to connect their property to the public sewer system; and WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement accounts for constructed standard and special facilities; and WHEREAS, Job 6588 sewers, the location of which is shown in Exhibit A of this ordinance, incorporated in full herein by this reference, are standard facilities as defined in District Code Chapter 6.20; and WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20, which calculations are summarized in Exhibit B of this Ordinance, incorporated in full herein by this reference; and WHEREAS, a properly noticed public hearing to receive comments on the proposed reimbursement fee was conducted at Central San Board of Directors' regularly scheduled meeting on December 15, 2016, NOW, THEREFORE, the Board of Directors of Central San does ordain as follows: Section 1 The reimbursement fees applicable to properties that connect to Job 6588 standard facilities, designated in Exhibit A, are hereby established. Said reimbursement fees have been calculated in the manner required by District Code Chapter 6.20, as set forth in Exhibit B of this ordinance. Section 2 The reimbursement fees set forth in Exhibit B of this ordinance shall be administered, adjusted, and collected according to the provisions of District Code Chapter 6.20. Section 3 Exhibits A and B hereto shall be maintained in the office of the Secretary of the District, and made available for inspection during the periods when the subject reimbursement fees are in effect. Central Contra Costa Sanitary District Ordinance No.A93 Page 2of2 Section 4 This ordinance shall be a general regulation of Central San and shall be published once in the Contra Costa Times and the San Ramon Valley Times newspapers of general circulation within Central San, and shall be effective on the eighth calendar day following such publication. PASSED AND ADOPTED by the Board of Directors of Central San on the 15th day of December, 2016, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to Form: Kenton L. Alm, Esq. Counsel for the District Exhibit A Job 6588 — N. Jackson Way, Alamo Installer Parcel 1 Connecting Parcel Exhibit B Reimbursement Fee Calculation Job 6588, North Jackson Way, Alamo Standard Facility Reimbursement Costs: Construction $ 49,125 Engineering 6,428 District Fees 6,670 Total $62,223 Number of Potential Connections to the Standard Facility: 5 Residential Unit Equivalents (RUEs) Standard Facility Reimbursement Fee per RUE: $62,223 / 5 RUEs = $12,444.60 per RUE Properties to which Standard Facility Reimbursement Fee may apply: Address Assessor's Parcel Number Installer- Fee Potential Number (APN) of owned Waived Fee RUEs 2 North Jackson Way 192-041-001-4 1 no no yes 5 North Jackson Way 192-041-002-2 1 no no yes 20 North Jackson Way 192-060-027-5 1 no no yes 26 North Jackson Way 192-060-026-7 1 yes n/a no 32 North Jackson Way 192-060-022-6 1 no no yes Total 5 4