Loading...
HomeMy WebLinkAbout06.e. Authorize amendment to agreement with Katz & Associates for continued communications and collateral material support for the Comprehensive Wastewater Master Plan (CWMP) and Proposition 218Central San BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 15, 2016 Subject: 6.e. AUTHORIZE THE GENERAL MANAGER TO AMEND A PROFESSIONAL SERVICES AGREEMENT WITH KATZ & ASSOCIATES TO PROVIDE CONTINUED COMMUNICATIONS AND COLLATERAL MATERIAL SUPPORT FOR THE COMPREHENSIVE WASTEWATER MASTER PLAN AND PROPOSITION 218 Submitted By: Initiating Dept./Div.: Emily Barnett Communication & Intergovernmental Relations Manager Communication Services Division Administration Department REVIEWED AND RECOMMENDED FOR BOARD ACTION: 1 -+s l'1%./.,,; Roger S. Bailey General Manager ISSUE: In accordance with purchasing procedures, Board authorization is required for the General Manager to amend a professional services agreement when the total amount exceeds the staff authority of $100,000. BACKGROUND: Katz & Associates provided Crisis Communications Leadership Training and Comprehensive Wastewater Master Plan (CWMP) Messaging training to staff and Board Members in August 2016 as part of a $20,000 Professional Services Agreement entered into by General Manager Roger Bailey. Staff wishes to amend the existing agreement to allow for additional services to support increased and timely outreach for the CWMP and Central San's Proposition 218 outreach well into 2017. The cost of these additional services is estimated to be approximately $84,505, bringing the total contract amount slightly above the $100,000 General Manager authority limit. For this reason, staff is seeking the Board's approval to amend the contract. Strateaic Plan Tie -In: The amended contract will meet Central San's Strategic Plan Fiscal Year 2016-18 Goal 1 — Provide Exceptional Customer Service, Strategy 1 — Foster Customer Engagement and Awareness. ALTERNATIVES/CONSIDERATIONS: The Board could decide not to authorize an amended agreement with Katz & Associates for the communications and outreach support for the CWMP and Proposition 218, but that would lessen the overall amount and quality of Central San's outreach to the community and customers. FINANCIAL IMPACTS: Adequate funds to cover this contract amendment are available in the Planning and Development Services and Communication Services Fiscal Year (FY) 2016-17 budgets, which were approved by the Board on June 2, 2016. Page 1 of 2 POSITION PAPER Board Meeting Date: December 15, 2016 Subject: AUTHORIZE THE GENERAL MANAGER TO AMEND A PROFESSIONAL SERVICES AGREEMENT WITH KATZ & ASSOCIATES TO PROVIDE CONTINUED COMMUNICATIONS AND COLLATERAL MATERIAL SUPPORT FOR THE COMPREHENSIVE WASTEWATER MASTER PLAN AND PROPOSITION 218 COMMUNITY OUTREACH: This work will help support extensive outreach necessary to meet the increased demands that the CWMP and Proposition 218 requires over a specific timeframe. COMMITTEE RECOMMENDATION: This matter was not reviewed by a Board Committee. RECOMMENDED BOARD ACTION: Authorize the General Manager to amend an existing Professional Services Agreement with Katz & Associates in an amount not to exceed $84,505, bringing the cost ceiling to $104,505, to provide materials and support for the CWMP and Proposition 218 business and customer outreach objectives. Page 2 of 2