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Home My WebLink About00. BOARD AGENDA 12-15-16(..gE.._ S _,..___. __ _______ Central Contra Costa Sanitary District 1g46 Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 REGULAR BOARD MEETING AGENDA Thursday December 15, 2016 Board Room 1:30 p.m. INFORMATION FOR THE PUBLIC 2016 YEARSo BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. 1\ Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Agenda - Page 2 Qpen Session -- Board Room (Video recorded) 1:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT PERIOD 4. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 5. AWARDS AND PRESENTATIONS a. Presentation of the San Ramon Chamber of Commerce 2016 Green Business of the Year Award. (5 minute staff presentation.) Staff Recommendation: Communication Services and Intergovernmental Relations Manager Emily Barnett will present the award to Board President Tad Pilecki. 6. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of December 1, 2016 Board meeting. b. Approve updated salary schedule for all District job classifications effective December 15, 2016 to meet disclosure requirements of a "publicly available pay schedule" under the Public Employees' Pension Reform Act (PEPRA). c. Adopt Resolution No. 2016-047 making findings and authorizing the General Manager to execute a sole -source contract with EnviroCare and multiple specialty vendors and contractors to construct the Wet Scrubber Pilot and Lime Reduction Pilot in conjunction with the Solids Handling Facilities Improvements Project in amount not to exceed $400,000; and authorize the General Manager to transfer $450,000 from the Capital improvement Budget (C1B) contingency to fund these pilot studies and contracts. Approval recommended by Engineering & Operations Committee. d. Authorize the General Manager to execute a technical services agreement with Bess Test Lab, Inc. in the amount of $210,400 to provide as -needed locating services for capital improvement projects, including up to two additional one-year extensions, for a total cost ceiling of $031,200. Approval recommended by Engineering & Operations Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Agenda - Page 3 e. Authorize General Manager to amend a professional services agreement with Katz & Associates in an amount not to exceed $84,505, bringing the cost ceiling to $104,505, to provide materials and support for the Comprehensive Wastewater Master Plan (CWMP) and Proposition 218 business and customer outreach objectives. f. Adopt Resolution No. 2016-048 accepting an offer of dedication of sanitary sewer easements from Glennmont, LLC related to the Camino Ramon Condominium Project in Danville; authorizing the execution of quitclaim deeds to property owners; and authorizing staff to record documents with the Contra Costa County Recorder. g Adopt Resolution No. 2016-049 recognizing Delta Diablo General Manager Gary W. Darling for his service and congratulating him on his retirement. 7. PUBLIC HEARINGS a. Conduct public hearing to receive comments on proposed Ordinance No. 293 (uncodified) to establish reimbursement fees applicable to properties which could connect to Job 6588 on North Jackson Way in Alamo. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct public hearing and adopt Ordinance No. 293. b. Conduct public hearing to receive comments on adopting Resolution No. 2016-050 authorizing the General Manager, or his designee, to execute a lease agreement with Contra Costa Water District (CCWD) for a portion of Central San's property located on the treatment plant site in Martinez commonly referred to as the Alum Sludge Ponds (APN 159-140-057, portion) for a period not to exceed 10 years; and declaring the property as unneeded for Central San's purposes during the term of the lease. Approval recommended by Real Estate, Environmental and Planning Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct public hearing and adopt Resolution No. 2016-050. 8. OTHER BOARD ACTION ITEMS a. Adopt Resolution No. 2016-051 accepting the November 8, 2016 Consolidated Election Results. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (lotion Required): Adopt Resolution No. 2016-051. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Agenda - Page 4 b. Administer Oath of Office to re-elected Board Members Paul H. Causey, James A. Nejedly, and Tad J. Pilecki. Staff Recommendation: Board Members Paul H. Causey, James A. Nejedly, and Tad J. Pilecki will take the Oath of Office, administered by the Secretary of the District. c. Receive and approve 2017 Board Committee and other assignments - President -Elect Causey. Staff Recommendation (Motion Required): Approve the Board Committee and other assignments for 2017. d. Provide direction to staff regarding legislative changes affecting collection of capacity fees for Accessory Dwelling Units. Reviewed by Administration Committee. (10 minute staff presentation.) Staff Recommendation (Motion Required): Take one of the following actions: 1. Direct staff to develop an Interim Program, or 2. Direct staff to amend District Code, or 3. Provide other direction; or 4. Take no action at this time. 9. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Recycled Water Accounting -Consider continuing current method of tracking as line item or establishing a separate fund for recycled water. (15 minute staff presentation.) b ) Staff Recommendation: Provide direction to staff. Receive Succession Planning Report. Reviewed by Administration Committee. (10 minute staff presentation.) Staff Recommendation: Receive the report. c) Receive report on mobile deployment of tablets for Collection System Operations and fleet staff. (5 minute staff presentation.) Staff Recommendation: Receive the report. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Agenda - Page 5 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Committee Minutes a) November 28, 2016 -- Finance Committee — President Pilecki and Member Causey. b) December 6, 2016 —Engineering & Operations Committee — Member Causey and President Pilecki. Staff Recommendation: Receive the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causev • December 1, 2016 - San Ramon Chamber of Commerce Business and Community Awards Dinner 2016 in San Ramon. Member McGill Member Neiedly Member Williams President Pilecki • December 1, 2016 - San Ramon Chamber of Commerce Business and Community Awards Dinner 2016 in San Ramon. Staff Recommendation: Receive the reports and announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Agenda - Page 6 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 10. EMERGENCY SITUATIONS 11. REQUESTS FOR FUTURE AGENDA ITEMS 12. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 13. RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session — Caucus Room (Not video recorded) 3:00 p.m. 14. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Alliant Employee Benefits • Bryce Consulting • General Manager Roger S. Bailey Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 15. RECESS TO OPEN SESSION 16. REPORT OUT OF CLOSED SESSION 17. ADJOURNMENT DA TEITIME Tuesday December 13 3:00 p.m. Thursday December 15 1:30 p.m. Monday December 19 8:30 a.m. Tuesday December 27 3:00 p.m. CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2016 Board Agenda - Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR i MEETING/ATTENDEES DECEMBER 2016 Real Estate, Environmental & Planning Committee Meeting McGill, Nejedly Board Meeting Board of Directors LOCATION Second Floor Conference Room Board Room Administration Committee Meeting Third Floor Executive Conference Room Williams, McGill Finance Committee Meeting Pilecki, Causey Third Floor Executive Conference Room JANUARY 2017 Thursday Board Meeting Board Room January 12 Board of Directors 1:30 p.m. Thursday Board Meeting (Workshop) Multi -Purpose Room January 26 Board of Directors 11:00 a.m. - 4:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1219/16