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HomeMy WebLinkAboutADMINISTRATION MINUTES 11-21-16Central Contra Costa Benita District Po Committee: Chair David Williams Member Mike McGill REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADMINISTRATION COMMITTEE MINUTES Monday, November 21, 2016 8:30 a.m. Executive Conference Room 5019 Imhoff Place Martinez, California Staff: General Manager Roger S. Bailey Secretary of the District Elaine Boehme Deputy General Manager Ann Sasaki Communication Services & Intergov. Relations Manager Emily Barnett Human Resources Division Manager TO O'Malley Associate Engineer Rita Cheng (left after Item 5.) Risk Management Administrator Shari Deutsch (left after Item 3.) Land Surveyor Greg St. John deft after Item 3.) Assistant to the Secretary of the District Donna Anderson 1. CaII Meeting to Order Chair Williams called the meeting to order at 8:35 a.m. 2. Public Comments None. 3. Receive Succession Planning Report 8.d.1)c) BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CA LTSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NE.IEDLY DAVID R. WILLIAAIS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Mr. St. John and Ms. Cheng reviewed the PowerPoint presentation included with the agenda materials and responded to questions from the Committee Members. They noted that one of this year's initiatives for the Succession Planning Administration Committee Minutes November 21, 2016 Page 2 Committee is to capture institutional knowledge on a District -wide basis by implementing a program to place all standard operating procedures in shared drives on Central San's electronic management database. The documents are in an editable format so they may be updated as necessary. COMMITTEE ACTION: Received the report. 4. Risk Management - Loss Control Report; discuss outstanding claims and new claims, if any Ms. Deutsch there was nothing of significance to report. COMMITTEE ACTION: Received the report and provided input to staff. 5. Update on Emergency Management Program Ms. Deutsch reviewed the PowerPoint presentation included with the agenda materials and responded to questions from the Committee Members. She noted that the aforementioned Succession Planning Report nicely complements Central San's Continuity of Operations Plan. Ms. Deutsch described the three phases of Emergency Response Capability: Compliance, Readiness, and Resilience. She said Central San is somewhere between the Readiness and Resilience phases at the present time and staff is actively working on improving its ability to maintain essential functions and provide business continuity in the event of a disaster. She also described the various plans that are in place to carry out Central San's Emergency Management Program. Chair Williams asked if someone other than the General Manager should be designated to direct the emergency operations center in the event of an emergency. Ms. Deutsch said he has the ability to delegate that authority. COMMITTEE ACTION: Received the update. 6. Receive First Quarter Fiscal Year 2016-17 quarterly update on Strategic Plan Tracking Ms. Sasaki reviewed the quarterly update and staff responded to several questions from the Committee Members. COMMITTEE ACTION: Received the update. Administration Committee Minutes November 21, 2016 Page 3 7. Review Gantt chart of activities leading up to 2017 Labor Negotiations COMMITTEE ACTION: Reviewed the Gantt chart and provided input to staff. 8. Announcements a. Future scheduled meeting: Monday, December 19, 2016 at 8:30 a.m. 9. Suggestions for future agenda items Member McGill requested that a discussion be agendized for an upcoming meeting to help clarify Fair Political Practices Commission (FPPC) regulations with regard to using photos of Board Members in Central San publications. Mr. Bailey said he will ask District Counsel Kent Alm to attend the December 19 meeting to address this issue. 10. Adjournment - at 10:13 a.m.