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Home My WebLink About00. BOARD AGENDA 12-01-16Central Contra Costa Sanitary District Nob Protecting public health and the environment 5019 Imhoff Place Martinez, G4 94553-4392 REGULAR BOARD MEETING AGENDA Thursday December 1, 2016 Board Room 1:30 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2016 Board Agenda - Page 2 Open Session — Board Room (Video recorded) 1:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS • Taylor Wright, Utility Worker in the Operations Department/Collection System Operations Division, effective November 14, 2016. • Randy Petitt, Utility Worker in the Operations Department/Collection System Operations Division, effective November 14, 2016. Staff Recommendation: Welcome new employees. President Pilecki will present the District pins. 4. PUBLIC COMMENT PERIOD 5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 6. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) November 10, 2016 (Special/Workshop) 2) November 17, 2016 (Regular) b. Approve expenditures dated December 1, 2016. Approval recommended by Finance Committee. c. Receive October 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve proposed Board Member conference attendance for 2017. e. Adopt Resolution No. 2016-046 amending the existing General Manager authority resolution, and rescinding Resolution Nos. 2015-010 and 2016-018. Approval recommended by Administration Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2016 Board Agenda - Page 3 7. OTHER BOARD ACTION ITEMS a. Accept (1) the audited Financial Statements for fiscal years ended June 30, 2015 and June 30, 2016 — audit performed by Maze & Associates, and (2) the auditor's memorandum on internal control and required communications for the fiscal year ended June 30, 2016. Reviewed by Finance Committee. (5 minute presentation by Vikki Rodriguez, CPA of Maze & Associates.) Staff Recommendation (Motion Required): Accept the audited Financial Statements for fiscal years ended June 30, 2015 and 2016, and the memorandum on internal control and required communications for fiscal year ended June 30, 2016. b. Approve the Solids Handling Facilities Improvements Project (Project) and authorize the General Manager to (1) transfer up to $2,000,000 in the Capital Improvement Budget from existing solids projects being consolidated to fund the Project, and (2) execute a professional engineering services agreement with Black & Veatch Corporation in an amount not to exceed $2,000,000 for predesign work under the Project. Approval recommended by Engineering & Operations Committee. (10 minute staff presentation.) Staff Recommendation (Motion Required): Approve the Project and authorize the General Manager to transfer up to $2 million to fund the Project and enter into the agreement with Black & Veatch Corporation. c. Appoint Board President for a one-year term commencing January 1, 2017. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Appoint a President for a one-year term commencing January 1, 2017, contingent upon certification of election results by County Elections Office. d. Appoint Board President Pro Tem for a one-year term commencing January 1, 2017. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Appoint a President Pro Tem for a one-year term commencing January 1, 2017, contingent upon certification of election results by County Elections Office. CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2016 Board Agenda - Page 4 8. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Update on recent effort to collect commercial capacity fees. Reviewed by Finance Committee. (10 minute staff presentation.) Staff Recommendation: Receive the update. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Committee Minutes a) November 16, 2016 — Joint meeting of the Finance Committee and Engineering & Operations Committee (at Business Customer Workshop) —President Pilecki and Member Causey. b) November 16, 2016 —Engineering & Operations Committee — Member Causey and President Pilecki. c) November 21, 2016 —Administration Committee — Member Williams and Member McGill. d) November 22, 2016 — Real Estate, Environmental & Planning Committee — Member McGill and Member Nejedly. Staff Recommendation: Receive the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causev 3 ) CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2016 Board Agenda - Page 5 Member McGill • November 21, 2016 - Liaison event at Pleasant Hill City Council Meeting regarding update on the Pleasant Hill -Grayson Creek Trunk Sewer Project. Member Neiedly President Pilecki • November 29, 2016 - City of Pleasant Hill and Pleasant Hill Recreation & Park District celebration of contributions and years of service by Dennis Donaghu, David Durant and Sherry Sterrett. Staff Recommendation: Receive the reports and announcements. Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 9. EMERGENCY SITUATIONS 10. REQUESTS FOR FUTURE AGENDA ITEMS 11. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 12. RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session — Caucus Room (Not video recorded) 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • I E DA • General Manager Roger S. Bailey CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2016 Board Agenda - Page 6 Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 14. RECESS TO OPEN SESSION 15. REPORT OUT OF CLOSED SESSION 16. ADJOURNMENT DATE/TIME CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2016 Board Agenda - Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR MEETING/A 1"! 1NDEES 1 LOCATION NOVEMBER 2016 Monday Finance Committee Meeting Third Floor Executive Conference Room November 28 Pilecki, Causey 3:00 p.m. DECEMBER 2016 Thursday Board Meeting Board Room December 1 Board of Directors 1:30 p.m. Tuesday Engineering & Operations Committee Second Floor Conference Room December 6 Meeting 10:30 a.m. Causey, Pilecki Tuesday Real Estate, Environmental & Planning Second Floor Conference Room December 13 Committee Meeting 3:00 p.m. McGill, Nejedly Thursday Board Meeting Board Room December 15 Board of Directors 1:30 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room December 19 Williams, McGill 8:30 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room December 27 Pilecki, Causey 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11/23/16