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Home My WebLink AboutBOARD MINUTES 11-03-16Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 MINUTES* REGULAR BOARD MEETING Board Room Thursday, November 3, 2016 1:30 p.m. Open Session — Board Room (Video recorded) 1. ROLL CALL BOARD OF DIRECTORS: TAD J PILECKI Pre ride ni PAUL H CAUSEY Prc s i t len 1 Pro Tem ,111CHAEL R itICGILL JAMES A NEJEDLY DAVID R WILLl t:IIS A regular meeting of the Board of Directors was called to order by President Pilecki at 1:30 p.m. Secretary of the District Elaine Boehme called roll: PRESENT: Members: McGill, Nejedly, Williams, Pilecki ABSENT: Members: Causey 2 PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. 3. PUBLIC COMMENT PERIOD The Board, staff and audience joined in the Pledge of Allegiance. 4. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. 5. CONSENT CALENDAR a. Approve minutes of Board meeting held October 20, 2016. b. Approve expenditures dated November 3, 2016. Approval recommended by Finance Committee. These summary minutes are supplemented by a corresponding video recording available on the District's website at centra lsan. org. Book 65 — Page 66 CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Meeting Minutes - Book 65 -Page 67 c. Receive September 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Amend the following Board Policies: 1) BP 015 — Asset Management; and 2) BP 016 —Security. Approval recommended by Administration Committee. e. Award a construction contract in the amount of $5,191,000 to W.M. Lyles Co., the lowest responsive and responsible bidder for the Headworks Screening Upgrade, District Project 7327; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to amend an existing professional services agreement with Brown and Caldwell, increasing the cost ceiling from $1,090,000 to $1,450,000, to provide as needed construction services. Approval recommended by Engineering & Operations Committee. f. Authorize the General Manager to: (1) transfer up to $550,000 budgeted for other projects in the current fiscal year treatment plant program to the Plant Energy Optimization Project, District Project 7320; and (2) amend an existing professional services agreement (No. 044520) with Carollo Engineers, Inc., increasing the cost ceiling from $29,495 to $120,000, for design services for the project. Approval recommended by Engineering & Operations Committee. g Renew existing contract for labor and employment-related legal services with W. Daniel Clinton and Hanson Bridgett LLP for a one-year period ending December 31, 2017. Approval recommended by Administration Committee. Item 5. a. was pulled by Member Williams, who sought to revise the October 20, 2016 minutes to clarify the comment he made on private sewer laterals, which was that he would be open to a private sewer lateral "lite" approach which would be nothing more than requiring inspections to get a handle on the condition of laterals and protect homebuyers. BOARD ACTION: Motion was made by Member McGill and seconded by Member Nejedly to adopt the Consent Calendar as recommended, including the revision to the October 20, 2016 minutes as requested by Member Williams, Motion passed by unanimous vote of the Board Members present [4-0; Causey absent]. CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Meeting Minutes - Book 65 -Page 68 6. OTHER BOARD ACTION ITEMS a. Consider authorizing the General Manager to amend an existing professional consulting services agreement (No. 043046) with the Carollo Engineers, Inc. and CH2M Team related to the Comprehensive Wastewater Master Plan (CWMP), increasing the cost ceiling by $210,000 for a total of $4,254,988, to expand the scope of work to include a security vulnerability study. Director of Engineering & Technical Services Jean -Marc Petit reviewed the presentation included with the agenda material. BOARD ACTION: Motion was made by Member Williams and seconded by Member McGill to authorize the General Manager to amend the existing agreement with the Carollo Engineers, Inc. and CH2M Team as recommended. Motion passed by unanimous vote of the Board Members present [3-1; Nejedly, No; Causey absent]. 7. LEGISLATIVE MATTERS a. Receive update on pending legislative matters and Little Hoover Commission activities related to special districts. This matter was taken out of order, after Item 10. Communication Services & Intergovernmental Affairs Manager Emily Barnett gave a presentation on the Little Hoover Commission's second hearing on special districts held October 27, 2016. BOARD ACTION: Received the update. 8. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements a) General Manager Roger S. Bailey to attend Water Leaders and American Water Summit 2016 in Miami, Florida from December 4-8, 2016 b) Update on the District's energy consumption c) San Ramon Chamber of Commerce announces Central San will receive its 2016 Green Company of the Year Award CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Meeting Minutes - Book 65 -Page 69 d) District to air Thanksgiving grease disposal commercial from November 14-27, 2016 on local cable providers e) District to host a Business Customer Workshop in Pleasant Hill on November 16, 2016 f} District to provide update on Grayson Creek Project to Pleasant Hill City Council on November 21, 2016 No further announcements were made at the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District 1) Written Legal Update. BOARD ACTION: Received the update. c. Secretary of the District Ms. Boehme announced the following upcoming Committee meetings: Administration -- Monday, November 7 at 8:30 a.m. Engineering & Operations -- Tuesday, November 8 at 10:30 a.m. Real Estate, Environmental & Planning - Tuesday, November 8 at 1:00 p.m. Ms. Boehme also announced the Board Workshop to be held Thursday, November 10, 2016 from 8:00 a.m. to 2:00 p.m. in the Multi -Purpose Room. The subject of the workshop will be a financial update and potential rate impacts from the Comprehensive Wastewater Master Plan. BOARD ACTION: Received the announcements. d. Board Members 1) Committee Minutes a) October 21, 2016 —Engineering & Operations Committee — Member Causey and President Pilecki. b) October 24, 2016 — Administration Committee -- Member Williams and Member McGill. c) October 24, 2016 — Finance Committee -- President Pilecki and Member Causey. CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Meeting Minutes -- Book 65 -Page 70 d) October 25, 2016 -- Real Estate, Environmental & Planning Committee --- Member McGill and Member Nejedly. BOARD ACTION: Received the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. 3 Member McGill • October 31 -November 4, 2016 -- California Public Employers Labor Relations Association (CALPELRA) Conference in Monterey. Member McGill provided a written report covering his announcements and other meetings. Member Neledly - No report. Member Williams - No report. President Pilecki President Pilecki announced that he will be attending the Contra Costa County Mayors' Conference in Clayton this evening. BOARD ACTION: Received the reports and announcements. Requests for stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meetingattendance or expense . p reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 9. EMERGENCY SITUATIONS None. 10. REQUESTS FOR FUTURE AGENDA ITEMS None. CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Meeting Minutes - Book 65 -Page 71 11. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 13.a. 12. RECESS TO CLOSED SESSION The Board recessed at 2:00 p.m. to reconvene in closed session in the Caucus Room. Closed Session -- Caucus Room (Not video recorded) 13. CLOSED SESSION a. Closed session pursuant Government Code Section 54957(a) -- Threat to public services or facilities: Consultation with Craig Miller, Practice Manager of KIS, information technology consultant. 14. RECESS TIQOP EN SESSION The Board recessed at 2:19 p.m. to reconvene in open session in the Board Room. 15. REPORT OUT OF CLOSED SESSION Item 13.a. -- No reportable action. 16. ADJOURNMENT The meeting was adjourned at 2:20 p.m. COUNTERSIGNED: 2 Tad J. Pilec President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California