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HomeMy WebLinkAbout09.d.1)a) Administration Committee 11-7-16 Minutes9.d.1)a) Central Contra Cos a Sanitary Distrk Committee: Chair David Williams Member M i lie McGill Guest: Sue Welsh REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADMINISTRATION COMMITTEE MINUTES Monday, November 7, 2016 8:30 a.m. Executive Conference Room 5019 Imhoff Place Martinez, California 6 BOARD OF DIRECTORS: TAD J, PILECKI President PAUL H. CACISEY President Pro Tem .MICHAEL R. MCGILL JAMES A. NEJEDL Y DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Staff: General Manager Roger S. Bailey District Counsel Kent Alm Deputy General Manager Ann Sasaki Secretary of the District Elaine Boehme Director of Engineering and Technical Services Jean -Marc Petit Communication Services & Intergov. Relations Manager Emily Barnett Planning and Development Services Division Manager Danea Gemmell Capital Projects Division Manager Edgar Lopez (left after item 4.) Human Resources Division Manager Teji O'Malley Environmental and Regulatory Compliance Division Manager Lori Schectel deft after Item 5.b.) Senior Engineer Thomas Brightbill Associate Engineer Rita Cheng (present for item 5.b.) GIS Analyst Ian Morales (present for Item 5.b.) Assistant to the Secretary of the District Donna Anderson Senior Administrative Technician Christina Gee (present for Items 5.a. and 5.b.) 1. Call Meeting to Order Chair Williams called the meeting to order at 8:00 a.m. Administration Committee Minutes November 7, 2016 Page 2 2. Public Comments None. 3. Further review of proposed amendments to existing contract for legal services with Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson effective October 1, 2016 The Committee re vie wed the updated rate comparison chart. Following discussion, the Committee recommended approval of the increase in retainer hours and an hourly rate increase of 5% for Mr. Alm, raising his hourly rate from $325 to $341. COMMITTEE ACTION: Discussed and recommended Board approval. 4. Further review of proposed amendments to the existing General Manager authority resolution with regard to personnel and other minor revisions The Committee reviewed the revised resolution and made minor additional revisions. COMMITTEE ACTION: Recommended Board approval with the additional revisions. 5. Receive presentations from two participants in the District's Mentorship Program: a. Christina Gee — Assessment of Patio Dining Ms. Gee handed out a report entitled `Assessment of Patio Dining, " a copy of which is attached. Mr. Bailey noted that the information obtained from this project raises some policy questions which will be discussed with the Board at a future meeting. b. Ian Morales and Rita Cheng — Optimization of Data Transfer Between Environmental Compliance and Permit Counter COMMITTEE ACTION: Received presentations and provided input to staff. 6. Receive presentation on impacts of recent legislative changes (AB 2406, AB 2229, and SB 1069) regarding Accessory Dwelling Units (ADUs) Ms. Gemmell reviewed the PowerPoint presentation included with the agenda materials, noting that staff had intended to hold a public hearing prior to January 1, 2017 to amend the District Code to implement changes necessitated Administration Committee Minutes November 7, 2016 Page 3 by the new legislation. However, the legislation, as currently written, does not address special districts. Therefore, District Counsel and staff will be recommending that an interim measure be implemented effective January 1 to address customer concerns until the legislation can be clarified with regard to special districts. For example, one method might be to require potentially affected customers to execute a contract that will provide them with the benefit of these legislative changes in the future if the legislature applies them to special districts. She said staff will work with District Counsel to bring options to the Board for consideration. COMMITTEE ACTION: Received the presentation and provided input to staff. 7. Receive First Quarter Fiscal Year 2016-17 quarterly update on Strategic Pian Tracking Due to time constraints, this item was deferred to a future meeting. COMMITTEE ACTION: Received the update. 8. Review Gantt chart of activities leading up to 2017 Labor Negotiations Due to time constraints, this item was deferred to a future meeting. COMMITTEE ACTION: Reviewed the Gantt chart. 9. Announcements a. Future scheduled meetings: Monday, November 21, 2016 at 8:30 a.m. Monday, December 19, 2016 at 8:30 a.m. 10. Suggestions for future agenda items None. 11. Adjournment - at 10:20 a.m. * Attachment Item 5.a. I (Committee Handout) ASSESSMENT OF PATIO DINING Mentorship Program Project, Rotation #1: July - October 2016 Christina Gee, Senior Administrative Technician (Mentee) Danea Gemmell, Planning & Development Services Manager (Mentor) The full report is included under Item 6.b.1) of this agenda packet.