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Home My WebLink About00. BOARD AGENDA 11-17-16(..gE.._ S Central Contra Costa Sanitary District \446 2016 YEARS ti��C Protectingpublic health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 T'4RY DISI L p � REGULAR BOARD MEETING AGENDA Thursday November 17, 2016 Board Room 1:30 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: TAD J. PILEC:'KI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJE. DIS Y DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. 1\ Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT November 17, 2016 Board Agenda - Page 2 Open Session — Board Room (Video recorded) 1:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS ■ Mark Angel, Utility Worker in the Operations/Plant Maintenance Division, effective October 18, 2016. Staff Recommendation: Welcome new employee. President Pilecki will present the District pin. 4. PUBLIC COMMENT PERIOD 5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 6. AWARDS AND PRESENTATIONS a. Presentation of the California Special Districts Association (CSDA) award for Exceptional Public Outreach and Advocacy for the District's Citizens Academy. (5 minute presentation.) Staff Recommendation: Senior Administrative Technician Christina Gee will present the award to Board President Tad Pilecki. b. Receive presentations from the following participants in the District's Mentorship Program on the projects specified: Reviewed by Administration Committee. 1) Christina Gee -Assessment of Patio Dining. (15 minute presentation.) 2) Rita Cheng and Ian Morales - Optimization of Data Transfer Between Environmental Compliance and Permit Counter. (15 minute presentation.) Staff Recommendation: Receive the presentations. 7. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of November 3, 2016 Board meeting. CENTRAL CONTRA COSTA SANITARY DISTRICT November 17, 2016 Board Agenda - Page 3 b. Award a construction contract in the amount of $148,910 to Overmiller, Inc. DBA: Roto -Rooter Sewer Service, the lowest responsive and responsible bidder for providing nondestructive potholing of underground utilities for District projects; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute up to two additional extensions for a total contract amount of $446,730. Approval recommended by Engineering & Operations Committee. c. Set public hearing for December 15, 2016 at 1:30 p.m. to receive comments on leasing a portion of District property located on the treatment plant site in Martinez (APN 159-040-057) to Contra Costa Water District (CCWD) for operating drying basins for a term not to exceed ten years, and declaring the property as unneeded for District purposes during the term of the lease. d. Set public hearing for December 15, 2016 at 1:30 p.m. to receive comments on the proposed reimbursement fee for the properties which could connect to Job 6588, the North Jackson Way sewer in Alamo. e. Amend existing contract for legal services with Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson effective October 1, 2016. Approval recommended by Administration Committee. 8. OTHER BOARD ACTION ITEMS a. Consider proceeding with District rebranding process, including possibly changing the name of the District. Reviewed by Administration Committee. (20 minute presentation by Consultants Travis Taylor — Executive Vice President of Fineman PR, and Michael Llewellyn- Williams, PhD — Principal and Founder of Brand Mechanics, Inc.) Staff Recommendation (Motion Required): Receive the presentation and take one of the following actions: 1) Direct staff to proceed with the rebranding process, including possibly changing the name of the District; or 2) Direct staff to proceed with the rebranding process, leaving the name of the District unchanged; or 3) Provide some other direction to staff; or 4) Take no action. CENTRAL CONTRA COSTA SANITARY DISTRICT November 17, 2016 Board Agenda - Page 4 9. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Committee Minutes a) November 7, 2016 --- Administration Committee -- Member Williams and Member McGill. b) November 8, 2016 —Engineering & Operations Committee — Member Causey and President Pilecki. c) November 8, 2016 — Real Estate, Environmental & Planning Committee — Member McGill and Member Nejedly. Staff Recommendation: Receive the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causev Member McGill • November 3, 2016 - Contra Costa County Mayors' Conference hosted by the City of Clayton. Featuring a presentation by Jeremy Madsen, Executive Director of Greenbelt Alliance, on "How Contra Costa cities are engaging the fight against drought in California with smart development." • November 15-17, 2016 - Bay -Delta Science Conference in Sacramento. 3 CENTRAL CONTRA COSTA SANITARY DISTRICT November 17, 2016 Board Agenda - Page 5 • November 17, 2016 - Industrial Association of Contra Costa County (IACCC) - Contra Costa County Supervisors' Luncheon in Pleasant Hill. Member Neiedly Member Williams President Pilecki • November 3, 2016 - Contra Costa County Mayors' Conference hosted by the City of Clayton. Featuring a presentation by Jeremy Madsen, Executive Director of Greenbelt Alliance, on "How Contra Costa cities are engaging the fight against drought in California with smart development." Staff Recommendation: Receive the reports and announcements. Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 10. EMERGENCY SITUATIONS 11. REQUESTS FOR FUTURE AGENDA ITEMS 12. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT November 17, 2016 Board Agenda - Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DA TEITIME 1 MEE TIN GIA TTENDEES 1 LOCA TION NOVEMBER 2016 Wednesday Engineering & Operations Committee Second Floor Conference Room November 16 Meeting 1:30 p.m. Causey, Pilecki Monday Administration Committee Meeting Third Floor Executive Conference Room November 21 Williams, McGill 8:30 a.m. Tuesday Real Estate, Environmental & Planning Second Floor Conference Room November 22 Committee Meeting 3:00 p.m. McGill, Nejedly Monday Finance Committee Meeting Third Floor Executive Conference Room November 28 Pilecki, Causey 3:00 p.m. DECEMBER 2016 Thursday Board Meeting Board Room December 1 Board of Directors 1:30 p.m. Tuesday Engineering & Operations Committee Second Floor Conference Room December 6 Meeting 10:30 a.m. Causey, Pilecki Thursday Special Board Meeting (Ethics Training) Board Room December 8 Board of Directors 1:30 p.m. Tuesday Real Estate, Environmental & Planning Second Floor Conference Room December 13 Committee Meeting 3:00 p.m. McGill, Nejedly Thursday Board Meeting Board Room December 15 Board of Directors 1:30 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room December 19 Williams, McGill 8:30 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room December 27 Pilecki, Causey 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11/10/16