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HomeMy WebLinkAbout00. BOARD AGENDA 11-10-16 (Workshop)(..gE..._ S _,..___. __ _ Central Contra Costa Sanitary District \q 6 Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 SPECIAL BOARD MEETING AGENDA Thursday November 10, 2016 Multi -Purpose Room 8:00 a.m. INFORMATION FOR THE PUBLIC 2016 BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. 1\ Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT November 10, 2016 Board Agenda - Page 2 1. ROLL CALL 2. PUBLIC COMMENT PERIOD 3. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 4. REPORTS AND ANNOUNCEMENTS 5. BOARD WORKSHOP - Financial Update and Potential Rate Impacts from Comprehensive Wastewater Master Plan (CWMP) (Approximately 6 hours, including staff and consultant presentations.) 8:00 a.m. A. Introduction (5 -minute introduction by General Manager Roger S. Bailey) 8:05 a.m. B. Status of Fiscal Year -End 2015-16 Extra Reserve Fund Balance (15 -minute staff presentation by Finance Manager Thea Vassallo) Staff Recommendation: Receive the presentation. 8:20 a.m. C. Review Financial Scenarios for use of the funds toward unfunded liabilities: (60 -minute presentation by Ms. Vassallo and consultant Lauren Brant, Managing Director of PFM Asset Management LLC ) Available for Questions: John Bartel, President of Bartel Associates, LLC For consideration: 1) How to utilize the $2.5 million for unfunded actuarial accrued liabilities (UAAL) budgeted in this fiscal year. 2) How to utilize the favorable fund balance of $3.359 million from Fiscal Year 2015-16. Staff Recommendation: Receive presentation and provide direction to staff. 9:20 a.m. D. Recycled Water Accounting — Consider continuing current method of tracking as line item or establishing a separate fund for recycled water (i ')-minute staff presentation by Planning and Development Services Division Manager Danea Gemmell) Available for Questions: Sudhir Pardiwala, Raftelis Financial Consultants (RFC) Staff Recommendation: Receive presentation and provide direction to staff. CENTRAL CONTRA COSTA SANITARY DISTRICT November 10, 2016 Board Agenda - Page 3 9:35 a.m. — 9:45 a.m. — BREAK 9:45 a.m. E. Summary of Capital Improvement Plan 10:45 a.m. 11:05 p.m. 12:00 p.m. 1:00 p.m. 1) Presentation of latest update of the 10 -Year Capital Improvement Plan (CIP) from the Comprehensive Wastewater Master Plan (CWMP), including an overview of the 20 -Year CIP. (60 -minute staff presentation by Jean -Marc Petit, Director of Engineering & Technical Services) Available for Questions: Dan Frost, Senior Engineer Mike Britten, Senior Vice President Carollo Engineers Summer Bunde, Vice President CH2M Staff Recommendation: Receive presentation and provide direction to staff. F. Financial Viability Available for Questions: Sudhir Pardiwala, Raftelis Financial Consultants (RFC) 1) Bond Financing (20 -minute presentation by consultant Sarah Hollenbeck, Managing Director PFM Financial Advisors LLC) Staff Recommendation: Receive presentation. 2) Revenue Requirements (21) -minute staff presentation by Ms. Gemmell) Staff Recommendation: Receive presentation. 11:30 p.m. — 12:00 p.m. - LUNCH 3) Rate Impact Scenarios (60 -minute staff presentation by Ms. Gemmell) Staff Recommendation: Receive presentation and provide direction to staff. Rate Implementation Schedule (30 -minute staff presentation by Ms. Gemmell) Staff Recommendation: Receive presentation and provide direction to staff. CENTRAL CONTRA COSTA SANITARY DISTRICT November 10, 2016 Board Agenda - Page 4 1:30 p.m. G. Discussion: One -Year Versus Two -Year Budget (15 -minute staff presentation by Mr. Bailey) Staff Recommendation: Hold discussion and provide direction to staff. 1:45 p.m. H. Recap of Recommendations and Closing (15 -minute staff presentation by Mr. Bailey) Staff Recommendation: Hold discussion and provide direction to staff. 6. EMERGENCY SITUATIONS 7. REQUESTS FOR FUTURE AGENDA ITEMS 2 p.m. 8. ADJOURNMENT