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Home My WebLink About06.a. Amend agreement with Carollo Engineers, Inc. and CH2M Team re Comprehensive Wastewater Master Plan (CWMP) to expand scope of services for a security vulnerability studyCentral Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER 6.a. Board Meeting Date: November 3, 2016 subject: AUTHORIZE THE GENERAL MANAGER TO AMEND AN EXISTING PROFESSIONAL SERVICE AGREEMENT WITH THE CAROLLO ENGINEERS, INC. AND CH2M TEAM FOR A SECURITY STUDY Submitted By: Initiating Dept./Div.: Dan Frost Senior Engineer Engineering & Technical Services / Planning & Development Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: A. Sasaki — Deputy General Manager & Director of Operations JM. Petit — Director of Engineering & Technical Services D. Gemmell — Planning & Development Services Division Manager S. Deutsch — Risk Management Administrator 1 �J‘ ") Roger S. Bailely General Manager ISSUE: Board of Directors' authorization is required for the General Manager to amend an existing professional service agreement in an amount greater than $100,000. BACKGROUND: The proposed work supports the District's Strategic Plan, Goal Five, Strategy 3 -- Protect District Personnel and Assets from Threats and Emergencies. As part of the Comprehensive Wastewater Master Plan, CH2M completed a preliminary security site assessment of the District's wastewater treatment plant and two representative pump stations. As a result of this assessment, it was determined that a more comprehensive security study would be required to identify necessary security improvements to District facilities in addition to identifying improvements to the District - wide security program. The study will include facility site inspections, stakeholder meetings and interviews, security system study, security technology review, and recommendations on necessary improvements. CH2M will use the principles of the ASME/AWWA J100 Risk Analysis and Management for Critical Asset Protection methodology (RAMCAP® J100) as the basis for the assessment of District facilities. J100 is a comprehensive approach that enables the estimation of relative risks across multiple assets while considering both malevolent and natural hazards. The RAMCAP method is a 7 -step process including: 1) Asset Characterization; 2) Threat Characterization; 3) Consequence Analysis; 4) Vulnerability Analysis; 5) Threat Analysis; 6) Risk/Resilience Analysis; and 7) Risk/Resilience Management. Upon the conclusion of the risk analysis, conceptual security and risk reduction recommendations will be included the study. On June 4, 2015, the Board of Directors authorized an agreement with the Carollo Engineers, Inc. and CH2M Team for the Comprehensive Wastewater Master Plan (CWMP) for an amount not to exceed $4,044,988. An additional $210,000 (approximately 5 percent of the original agreement amount) is needed to complete the Pagel of 2 POSITION PAPER Board Meeting Date: November 3, 2016 Subject: AUTHORIZE THE GENERAL MANAGER TO AMEND AN EXISTING AGREEMENT WITH THE CAROLLO ENGINEERS, INC. AND CH2M TEAM FOR PROFESSIONAL CONSULTING SERVICES FOR A SECURITY STUDY comprehensive security study recommended by CH2M. Therefore, the total for the CWMP agreement would be revised for an amount not to exceed $4,254,988. ALTERNATIVES/CONSIDERATIONS: The Board of Directors could decide to postpone or not pursue the security study. FINANCIAL IMPACTS: The total costs for the security study is anticipated to be $210,000. The CWMP budget under District Project 7343 has adequate project contingency funds to include the security study as part of the project scope. COMMITTEE RECOMMENDATION: This matter was not reviewed by a Board Committee. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an amendment to Agreement 043046 with the Carollo Engineers, Inc. and CH2M Team to increase the agreement cost ceiling from $4,044,988 to $4,254,988 for a security vulnerability study. Attached Supaortincl Document: 1. PowerPoint Presentation Page 2 of 2 ATTACHMENT 1 COMPREHENSIVE WASTEWATER MASTER PLAN CONSIDER AMENDING CWMP CONTRACT TO CONDUCT A SECURITY VULNERABILITY STUDY Board Meeting November 3, 2016 Jean -Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning & Development Services Division Manager Dan Frost, Senior Engineer, Planning and Applied Research Shari Deutsch, Risk Management Administrator BACKGROUND • The proposed wor z supports the District's Strategic P an, Goal Five, Strategy 3 — Protect District Personne and Assets from Threats and Emergencies. SECURITY SITE ASSESSMENT As part of the Comprehensive Wastewater Master Plan, CH2M completed a preliminary security site assessment of the District's wastewater treatment plant and two representative pump stations. • As a result of this assessment, it was determined that a more comprehensive security vulnerability study would be required to identify necessary security improvements to District facilities in addition to identifying improvements to the District -wide security program. NEW SITE SECURITY VULNERABILITY STUDY The Site Security Vulnerability Study will include: Faci ity site ins sections Staeio der meetings and interviews Security system study Security tecino ogy review Recommendations on necessary im movements Recommendations for consistency in district-wide security grogram and aroaci APPROACH FOR THE SECURITY VULNERABILITY STUDY • CH2M will use the principles of the ASME/AWWA J100 Risk Analysis and Management for Critical Asset Protection methodology (RAMCAP® J100) as the basis for the assessment of District facilities. J100 is a comprehensive approach that enables the estimation of relative risks across multiple assets while considering both malevolent and natural hazards. • The RAMCAP method is a 7 -step process including: • 1) Asset Characterization; • 2) Threat Characterization; • 3) Consequence Analysis; • 4) Vulnerability Analysis; • 5) Threat Analysis; • 6) Risk/Resilience Analysis; • 7) Risk/Resilience Management. (Upon the conclusion of the risk analysis, conceptual security and risk reduction recommendations will be included the study.) War ILA Ar I and Relaitnor idanagenttnto(tar Systemand ighsimtrir BOARD ACTION REQUESTED TO AMEND CWMP CONTRACT TO CONDUCT A SECURITY VULNERABILITY STUDY? • Increase CWMP contract by $210,000 • Authorize the General Manager to execute an amendment to Agreement 043046 with the Carollo Engineers, Inc. and CH2M Team to increase the agreement cost ceiling from $4,044,988 to $4,254,988 for a security vulnerability study QUESTIONS?