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Home My WebLink About05.a. Approve minutes of Board meeting held 10-20-165.a. Central Contra Costa Sanitary District s • MINUTES* REGULAR BOARD MEETING Board Room Thursday, October 20, 2016 1:30 p.m. 1. ROLL CALL DRAFT Open Session - Board Room (Video recorded) BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CA USEY President Pro Terri MICHAEL R. MCGILL JAMES A. VEJEDLY DAVID R. WILLIAMS A regular meeting of the Board of Directors was called to order by President Pilecki at 1:30 p.m. in the Board Room. Secretary of the District Elaine Boehme called roll: PRESENT: Members: Causey, McGill, Nejedly, Williams, Pilecki ABSENT: Members: None 2. PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. 3. PUBLIC COMMENT PERIOD - No comments. 4. REQUESTS TO CONSIDER MATTERS OUT OF ORDER - Item 7. a.1)b) was taken out of order, immediately following Item 6.a. 5. CONSENT CALENDAR a. Approve minutes of October 6, 2016 Board meeting. b. Adopt Resolution of Intention No. 2016-042 creating North Jackson Way Contractual Assessment District (CAD) No. 2016-2 for installation of sewer improvements to properties on North Jackson Way in Alamo, and adopting Resolution No. 2016-043 to approve the CAD boundary. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan. org. CENTRAL CONTRA COSTA SANITARY DISTRICT October 20, 2016 Board Meeting Minutes - Page 2 c. Adopt Resolution u1on No. 2016-044 accepting an offer of dedication for sanitary sewer easements from Taylor Morrison of California, LLC, for the Ryan Terrace Condominium Project located at the end of Ryan Industrial Court off Old Crow Canyon Road in San Ramon, and authorizing staff to record documents with the Contra Costa County Recorder. BOARD ACTION: Motion was made by Member Williams and seconded by Member Causey to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. 6. HEARINGS a. Conduct a hearing to consider adopting Resolution No. 2016-045 relinquishing the District sewer facility at 1540 N. California Boulevard in Walnut Creek (APN 178-180-020); authorizing execution of a quitclaim for its associated easement to property owner 1500 N. California Blvd., LLC; and authorizing staff to record documents with the Contra Costa County Recorder. The hearing was opened and closed without comments. BOARD ACTION: Motion was made by Member Causey and seconded by Member Williams to adopt Resolution No. 2016-045 as presented. Motion passed by unanimous vote. 7. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Discuss amending the District Code to revise existing policy on private sewer laterals. Director of Engineering and Technical Services Jean -Marc Petit stated that the subject of private sewer laterals was first introduced at the Comprehensive Wastewater Master Plan (CWMP) workshop held June 16, 2016. He said it was staff's desire to obtain direction from the Board as to how to proceed with formulating the CWMP with respect to private sewer laterals. Mr. Petit reviewed the presentation included with the agenda materials and facilitated a lengthy discussion on private sewer laterals. Upon conclusion of the discussion, President Pilecki polled the Board Members as to their preferences relating to the options presented in Slide 6 of the presentation. CENTRAL CONTRA COSTA SANITARY DISTRICT October 20, 2016 Board Meeting Minutes - Page 3 Member McGill preferred option A (maintain current District Code (private sewer lateral is property owner's responsibility)). Member Williams preferred a less restrictive version of option B (implement an ordinance requiring lateral inspection, repair and replacement upon sale of property and/or major renovation and/or change in water meter size). He suggested an ordinance that might raise lateral inspections to the same level as roof inspections when properties are sold. Member Causey agreed with Member Williams. Member Nejedly was comfortable with Option A and Option 1 (maintain existing District Code but consider including lateral replacement unit bid price in renovation projects for optional customer participation). President Pilecki agreed with Member Nejedly. He further suggested that staff speak to realtors to see if the subject of private sewer lateral inspections could be incorporated into optional evaluations. In summary, President Pilecki noted that since a majority of Board Members favored Option A, staff should proceed with developing the CWMP using the status quo. Sue Welsh, a ratepayer, addressed the Board and recommended that the public be educated with regard to their responsibility for sewer laterals. It was noted that the District regularly publishes such information in the Pipeline newsletter. BOARD ACTION: Directed staff to proceed in accordance with Option A. Receive report on the results of the Collection System of the Future. Reviewed by Engineering & Operations Committee. This item was taken out of order, immediately following item 6.a. Ms. Vivian Housen of Vivian Housen and Associates gave the presentation included with the agenda materials. BOARD ACTION: Received the report. CENTRAL CONTRA COSTA SANITARY DISTRICT October 20, 2016 Board Meeting Minutes - Page 4 c) Receive the Fiscal Year 2015-16 Household Hazardous Waste (HHW) Facility Annual Report. Reviewed by Real Estate, Environmental & Planning Committee. Senior HHW Technician Winston Ingram re vie wed the presentation included with the agenda materials. BOARD ACTION: Received the report. 2) Announcements a) Contracts, agreements, etc. entered into by General Manager during Third Quarter 2016 b) Risk Management Administrator Shari Deutsch to attend Public Risk Management Association (PRIMA) Institute Conference in Pittsburgh, Pennsylvania — October 24-28, 2016 c) Annual notices mailed to reimbursement account holders No further announcements were made during the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District - No report. c. Secretary of the District Ms. Boehme announced the following upcoming Committee meetings: Engineering & Operations — Friday, October 21 at 9:00 a.m. Administration — Monday, October 24 at 8:30 a.m. Finance — Monday, October 24 at 3:00 p.m. Real Estate, Environmental & Planning — Tuesday, October 25 at 9:30 a.m. She also announced the a special Board meeting will be held at 11:00 a.m. following the October 25 Real Estate, Environmental & Planning Committee meeting to tour the District's buffer properties. d. Board Members 1) Committee Minutes a) October 7, 2016 —Administration Committee — Member Williams and Member McGill. BOARD ACTION: Received the Committee minutes. CENTRAL CONTRA COSTA SANITARY DISTRICT October 20, 2016 Board Meeting Minutes - Page 5 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causev • October 13, 2016 — Contra Costa County Mayors' Conference hosted by the City of Martinez. Topic: Tomorrow's San Francisco and Tomorrow's Contra Costa -- how they still connect. Member Causey stated that East Bay Municipal Utility District (EBMUD) Director John Coleman suggested to him at the Mayors' Conference that he would like to the District to consider increasing its participation in the Bay Planning Coalition. Member McGill ■ October 10-13, 2016 — California Special Districts Association Annual Conference in San Diego. • October 20, 2016 — California Special Districts Association — Contra Costa Chapter (CCSDA) quarterly meeting in Martinez. Member McGill provided a written report covering his announcements and other meetings. Member Neiedlv - No report. Member Williams - No report. President Pilecki • October 13, 2016 --- Contra Costa County Mayors' Conference hosted by the City of Martinez. Topic: Tomorrow's San Francisco and Tomorrow's Contra Costa — how they still connect. President Pilecki announced that the District recently received the Exceptional Public Outreach and Advocacy Award from the California Special Districts Association (CSDA) for its Citizens Academy. BOARD ACTION: Received the reports and announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT October 20, 2016 Board Meeting Minutes - Page 6 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 8. EMERGENCY SITUATIONS None. 9. REQUESTS FOR FUTURE AGENDA ITEMS None. 10. ADJOURNMENT The meeting was adjourned at 3:24 p.m. Tad J. P i lecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California