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Home My WebLink About00. BOARD AGENDA 11-03-16(..gE.._ S _,..___. __ _______ Central Contra Costa Sanitary District 1846 Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 REGULAR BOARD MEETING AGENDA Thursday November 3, 2016 Board Room 1:30 p.m. INFORMATION FOR THE PUBLIC NIRA 41 YEARSo 2016 BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NFJF.DL Y DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www, eentralsan. org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters Iisted under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. 1\ Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Agenda - Page 2 pen Session -- Board Room (Video recorded) 1:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT PERIOD 4. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meeting held October 20, 2016. b. Approve expenditures dated November 3, 2016. Approval recommended by Finance Committee. c. Receive September 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Amend the following Board Policies: 1) BP 015 — Asset Management; and 2) BP 016 —Security. Approval recommended by Administration Committee. e. Award a construction contract in the amount of $5,191,000 to W.M. Lyles Co., the lowest responsive and responsible bidder for the Headworks Screening Upgrade, District Project 7327; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to amend an existing professional services agreement with Brown and Caldwell, increasing the cost ceiling from $1,090,000 to $1,450,000, to provide as needed construction services. Approval recommended by Engineering & Operations Committee. f. Authorize the General Manager to: (1) transfer up to $550,000 budgeted for other projects in the current fiscal year treatment plant program to the Plant Energy Optimization Project, District Project 7320; and (2) amend an existing professional services agreement (No. 044520) with Carollo Engineers, Inc., increasing the cost ceiling from $29,495 to $120,000, for design services for the project. Approval recommended by Engineering & Operations Committee. g CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Agenda - Page 3 Renew existing contract for labor and employment-related legal services with W. Daniel Clinton and Hanson Bridgett LLP for a one-year period ending December 31, 2017. Approval recommended by Administration Committee. 6. OTHER BOARD ACTION ITEMS a. Consider authorizing the General Manager to amend an existing professional consulting services agreement (No. 043046) with the Carollo Engineers, Inc. and CH2M Team related to the Comprehensive Wastewater Master Plan (CWMP), increasing the cost ceiling by $210,000 for a total of $4,254,988, to expand the scope of work to include a security vulnerability study. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to amend the existing agreement with the Carollo Engineers, Inc. and CH2M Team. 7. LEGISLATIVE MATTERS a. Receive update on pending legislative matters and Little Hoover Commission activities related to special districts. (5 minute staff presentation.) Staff Recommendation: Receive the update and provide direction to staff if desired. 8. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Written Legal Update. (No presentation is planned; District Counsel will be available to answer questions.) Staff Recommendation: Receive the update. c. Secretary of the District CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Agenda - Page 4 d. Board Members 1) Committee Minutes a) October 21, 2016 —Engineering & Operations Committee — Member Causey and President Pilecki. b) October 24, 2016 -- Administration Committee -- Member Williams and Member McGill. c) October 24, 2016 — Finance Committee — President Pilecki and Member Causey. d) October 25, 2016 — Real Estate, Environmental & Planning Committee — Member McGill and Member Nejedly. Staff Recommendation: Receive the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGiII • October 31 -November 4, 2016 — California Public Employers Labor Relations Association (CALPELRA) Conference in Monterey. Member Neiedly Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Agenda - Page 5 9. EMERGENCY SITUATIONS 10. REQUESTS FOR FUTURE AGENDA ITEMS 11. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 12. RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session — Caucus Room (Not video recorded) 13. CLOSED SESSION a. Closed session pursuant Government Code Section 54957(a) — Threat to public services or facilities: Consultation with Craig Miller, Practice Manager of KIS, information technology consultant. 14. RECESS TO OPEN SESSION 15. REPORT OUT OF CLOSED SESSION 16. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2016 Board Agenda - Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME 1 MEETING/ATTENDEES 1 LOCATION NOVEMBER 2016 Thursday Board Meeting Board Room November 3 Board of Directors 1:30 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room November 7 Williams, McGill 8:30 a.m. Tuesday Engineering & Operations Committee Second Floor Conference Room November 8 Meeting 10:30 a.m. Causey, Pilecki Thursday Special Board Meeting (Workshop) Multi -Purpose Room November 10 Board of Directors 8:00 a.m. - 2:00 p.m. November 15-17 Bay -Delta Science Conference Sacramento McGill Thursday Board Meeting Board Room November 17 Board of Directors 1:30 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room November 21 Williams, McGill 8:30 a.m. Tuesday Real Estate, Environmental & Planning Second Floor Conference Room November 22 Committee Meeting 3:00 p.m. McGill, Nejedly Monday Finance Committee Meeting Second Floor Conference Room November 28 Pilecki, Causey 3:00 p.m. DECEMBER 2016 Thursday Board Meeting Board Room December 1 Board of Directors 1:30 p.m. Tuesday Engineering & Operations Committee Second Floor Conference Room December 6 Meeting 10:30 a.m. Causey, Pilecki Thursday Special Board Meeting (Ethics Training) Board Room December 8 Board of Directors 1:30 p.m. Tuesday Real Estate, Environmental & Planning Second Floor Conference Room December 13 Committee Meeting 3:00 p.m. McGill, Nejedly Thursday Board Meeting Board Room December 15 Board of Directors 1:30 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room December 19 Williams, McGill 8:30 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room December 27 Pilecki, Causey 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 10/28/16