The URL can be used to link to this page

Home My WebLink AboutBOARD MINUTES 10-06-16L. Central Contra Costa Sanitary District r°b Protecting, public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 MINUTES* REGULAR BOARD MEETING Board Room Thursday, October 6, 2016 1:30 p.m. Closed Session — Caucus Room (Not video recorded) 1 ROLL CALL YEARS 2016 B oA RD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A NEJEDLY DAVID R WILLIAMS A regular meeting of the Board of Directors was called to order in closed session by President Pilecki at 1:30 p.m. in the Caucus Room. PRESENT: Members: Causey, McGill, Nejedly, Williams, Pilecki ABSENT: Members: None 2. ANNOUNCE, CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 3.a. President Pilecki called for public comment on the closed session item. There was none. 3. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • General Manager Roger S. Bailey Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 65 — Page 51 CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Meeting Minutes -- Book 65 -Page 52 • Management Group 4. RECESS TO OPEN SESSION The Board recessed at 1:58 p.m. and reconvened in open session in the Board Room. Open Session -- Board Room (Video recorded) 5. ROLL CALL President Pilecki called to order the open session of the meeting at 2:00 p.m. in the Board Room. Secretary of the District Elaine Boehme called roll: PRESENT: Members: Causey, McGill, Nejedly (left during Item 14.a.2)), Williams, Pilecki ABSENT: Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. REPORT OUT OF CLOSED SESSION With regard to the closed session, District Counsel Kent Alm reported as follows: Item 3.a. — No reportable action. 8. INTRODUCTIONS • Heather Fryman, Administrative Assistant in the Operations Department. BOARD ACTION: Welcomed Ms. Fryman. 9. PUBLIC COMMENT PERIOD - No comments. 10. REQUESTS TO CONSIDER MATTERS OUT OF ORDER - None. 11. CONSENT CALENDAR a. Approve minutes of September 15, 2016 Board meeting. CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Meeting Minutes -- Book 65 -Page 53 b. Approve expenditures dated October 6, 2016. Approval recommended by Finance Committee. c. Receive August 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve updated salary schedule for all District job classifications effective October 6, 2016 to meet disclosure requirements of a "publicly available pay schedule" under the Public Employees' Pension Reform Act (PEPRA). Approval recommended by Administration Committee. e. Adopt Resolution No. 2016-039 accepting: (1) an irrevocable offer of dedication from Pulte Home Corporation of a sanitary sewer easement; (2) a grant of easement from the City of Orinda for a parcel of land located within APN 260-191-011, and (3) a grant of easement from Orinda Union School District for a parcel of land located within APN 260-191-012, all as related to the Orinda Grove Project located in Orinda, Job No. 6494; and authorizing staff to record documents with the Contra Costa County Recorder. f. Adopt Resolution No. 2016-040 authorizing the execution of a quitclaim deed to SNH SE Properties Trust, owner of the property located at 1860 San Miguel Drive in Walnut Creek , Job No. 1558 — Parcel A (portion) (APN 180- 020-008); and authorizing staff to record documents with the Contra Costa County Recorder. 0 Award a construction contract in the amount of $114,400 to Breneman, Inc., the lowest responsive and responsible bidder for the Kiewit Property Paving Project, District Project 7350; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. h. Award a Guaranteed Maximum Price construction contract in the amount of $4,887,800 to Manito Construction, Inc. for the Pump and Blower Building Seismic Upgrades, District Project (DP) 7291; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to: 1) Execute the contract documents subject to submittal requirements; 2) Execute an agreement amendment with Complete Project Solutions to increase the cost ceiling from $243,400 to $588,400 to provide as - needed construction support services for DP 7291; and 3) Transfer $829,000 from the Capital Improvement Budget (CIB) contingency account to DP 7291. Approval recommended by Engineering & Operations Committee. Item 11.h. was pulled for discussion by Member Nejedly. CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Meeting Minutes — Book 65 -Page 54 BOARD ACTION: Motion was made by Member Causey and seconded by Member Nejedly to adopt all Consent Calendar items except Item 11.h. Motion passed by unanimous vote of the Board. With regard to Item 11.h., Member Nejedly said he would be voting against the item because the project costs have climbed to a level that is more than he is comfortable with for a project that is essentially an insurance policy. BOARD ACTION: Motion was made by Member Williams and seconded by Member Causey to adopt the Consent Calendar Item 11.h. as recommended. Motion passed by the following vote of the Board: [4-1; Nejedly, No.] 12. PUBLIC HEARINGS a. Conduct a public hearing to consider adopting Resolution No. 2016-041 finding that, in accordance with California Public Contract Code Section 7201, the Headworks Screening Upgrade, District Project 7327, is substantially complex to justify increasing the construction contract retention amount from 5 percent to 10 percent. Approval recommended by Engineering & Operations Committee. The public hearing was opened and closed without comments. Member Nejedly said that in light of the fact that the District has not experienced issues in the past with 5 percent contract retentions, he was not supportive of the proposed increase for this project. BOARD ACTION: Motion was made by Member Causey and seconded by Member McGill to adopt Resolution No. 2016-041 as presented. Motion passed by following vote of the Board: 4-1; Nejedly, No. 13. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements a) Public Bidding for District -Wide Nondestructive Potholing of Underground Utilities, Contract No. 2016-01 b) Retired employee to be hired back temporarily to provide training l 1 CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Meeting Minutes -- Book 65 -Page 55 The following additional announcement was distributed just prior to the meeting: (c) Ownership of power purchase agreements for solar energy transferred from SunEdison, LLC to NRG Energy, Inc. General Manager Roger S. Bailey made the following additional announcements during the meeting: (d) The District recently submitted its application to renew its National Pollutant Discharge Elimination System (NPDES) permit, which expires March 31, 2017. (e) Mr. Bailey has been in contact with the State Controller's Office regarding the District's decision, beginning with 2015 compensation data, to report only the normal cost of the pension payment as part of current employees' total compensation. The State Controller's Office has accepted the District's revised data for 2015 and has subsequently revised the District's compensation data on its website going back to 2012. Member Williams noted that the majority of agencies whose compensation data appear on the State Controller's Office website do not include unfunded pension liabilities; he suggested the State should be requesting data on unfunded liabilities to more accurately reflect total cost. BOARD ACTION: Received the announcements. b. Counsel for the District — No report. c. Secretary of the District Ms. Boehme announced that a meeting of the Administration Committee will be held Friday, October 7 at 8:30 a.m. d. Board Members 1) Committee Minutes a) September 19, 2016 —Administration Committee meeting — Member Williams and Member McGill. b) September 21, 2016 -- Real Estate, Environmental & Planning Committee meeting — Member McGill and Member Nejedly. CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Meeting Minutes -- Book 65 -Page 56 With regard to the discussion regarding optimizing use of the District's buffer property, Member McGill, Chair of the Committee, said the Committee was open to entertaining any and all options. c) September 22, 2016 — Engineering & Operations Committee meeting — Member Causey and President Pilecki. d) September 22, 2016 --- Finance Committee meeting — President Pilecki and Member Causey. BOARD ACTION: Received the Committee minutes. Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causer • September 21, 2016 — Sustainable Contra Costa 8th Annual Awards Gala — Concord • October 6, 2016 — Liaison presentation to the Real Estate Marketing Association (RMA) -- Danville Member McGill • September 16, 2016 — East Bay Leadership Series Part 111: The Workplace of the Future — Concord • September 21, 2016 — Sustainable Contra Costa 8th Annual Awards Gala — Concord • September 29, 2016 — Northern California Chapter CC I M Broker Forum focusing on the Contra Costa Northern Waterfront — Pleasant Hill Member McGill provided a written report covering his announcements and other meetings. He also suggested that it would be helpful to arrange a tour of the District's buffer property for Board Members and possibly other interested parties. Member Neiedlv — No report. Member Williams — No report. 3 ) CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Meeting Minutes — Book 65 -Page 57 President Pilecki • September 21, 2016 -- Sustainable Contra Costa 8th Annual Awards Gala - Concord BOARD ACTION: Received the reports and announcements. Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 14. COMPREHENSIVE WASTEWATER MASTER PLAN (CWMP) WORKSHOP #2 Outside consultants present for the Workshop: Carollo Engineers, Inc. Tim Loper, Associate Vice President RMC Water and Environment Gisa Ju, P.E., Senior Civil/Environmental Engineer and Principal g p a. Collection System Master Plan Director of Engineering and Technical Services Jean -Marc Petit stated that the first CWMP Workshop held June 16, 2016 focused on the treatment plant and the focus of this workshop was on the collection system. 1) Sewer rehabilitation and replacement Mr. Loper reviewed the portion of the presentation included with the agenda materials on sewer rehabilitation and replacement (slides 7-22) and responded to questions from the Board Members. In general, the Board was in agreement with the approach for sewer rehabilitation and replacement using the new InfoMaster software and the stated assumptions for likelihood of failures and consequences of failures. The assumptions and input will be reviewed and updated by staff on an annual basis to keep the decision algorithm current. CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Meeting Minutes — Book 65 -Page 58 2) Wet weather capacity improvements Ms. Ju reviewed the portion of the presentation included with the agenda materials (slides 23-42) and responded to questions from the Board Members. Senior Engineer Dan Frost addressed the current wet weather drivers for the Capital Improvement Program (slides 43-46). Upon discussion, it was agreed that slide 44 should be eliminated. Member Nejedly left the meeting. President Pilecki commented on surcharges, noting that whether to allow them is a policy decision that the Board would need to discuss. Member McGill agreed, noting that level of service also is a policy decision. With regard to slide 46 (Key Takeaways), President Pilecki asked if the Board Members were comfortable with the justifications for using less conservative criteria with regard to wet weather capacity improvements. Three of the four Board Members present (Member Nejedly had left) said yes; Member McGill said maybe. With that, President Pilecki instructed staff to proceed with the CWMP using a ten-year storm event to trigger the need for and design of relief projects. b. Review Planning and Rate -Setting Schedule. Reviewed by Finance Committee. Planning and Development Services Division Manager Danea Gemmel! reviewed the schedule included with the agenda materials. BOARD ACTION: Held CWMP Workshop and provided input to staff. 15. EMERGENCY SITUATIONS None. 16. REQUESTS FOR FUTURE AGENDA ITEMS None. CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Meeting Minutes — Book 65 -Page 59 17. ADJOURNMENT The meeting was adjourned at 4:55 p.m. Efe,j; Tad J. Pile President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California