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HomeMy WebLinkAbout06.a. Review proposed changes to BP 015 - Asset ManagementNumber: BP 015 Authority: Board of Directors Effective: November 20, 2014 Revised: November 3, 2016 Reviewed: Central Contra Costa 6.a. Sanitary District www.centralsan.org Initiating Dept./Div.: Engineering/ Planning & DevelopmentGapital Projects BOARD POLICY ASSET MANAGEMENT PURPOSE The purpose of this Board Policy is to recognize that the District • has invested significant resources in its assets, and • aims to optimize the management of these assets to deliver high quality and reliable services in a sustainable manner expected by District customers with an acceptable level of risk. DEFINITION An asset pursuant to this Policy refers to both physical and software assets and wil[-heis defined as having a replacement value greater than $5,000 and a useful life of at least two years,, or being critic -al to operations, rogulat-ory, and/or safety requirements acrocs-a-14141-strict functions POLICY Asset management is a broad strategic framework that encompasses many disciplines and involvesinvolving the entire District. In support of its Mission, Vision, and Strategic Plan, the District sets forth the following directives related to asset management: Data and Knowledge The District will maintain a comprehensive asset register to facilitate management over the assets' lifecycles. Tho District will continually identify, collect, and provi-do overa14-quality assurance/quality control scrooni-ng of relevant d fficicnt analyses to turn that data into knowledge that supports sound, e-vidence-based-ciecicions regarding assets and asset-tifc. The District will •develop -and maintain processes and procedures to sustain knowlodge transfer throughout the -organization, Information Systems The District will make capital and ongoing investments sufficient to own, operate, and maintain a reliable and state-of-the-art security -protected information management system that supports Number: BP 015 ASSET MANAGEMENT Page 2 of 3 timely, evidence -based decision making at all levels of the organization. The District's inform e e promote access and use by District staff in fulfillment of their duties. Contracting The District may invest in oontract personnel sufficient to cupport its -as -cot man -a -gement rdated to facility maintenance fac-kin94n. C dak the transfer of new or renovated assets into the as-oct registor. Processes and Practices The District will develop processes, procedures and practices for staff in support of this Policy using industry accepted guidelines and practices to provide consistency across the organization. Tho District will institute theco processes, pr o prioritize oxpenditures with the purpose of optimizing the -quality, re provided to its customers. The Di -strict wilt plan and pro e torm f maint. alft-replace, renew, or d- to in a sustainable mi • - • e ccoptable levet of risk. The priorities will consider the life -cycle cooial, environmental an •e ct of individual asset decisions. People nd costs of The District will invest in staff and implement adequate education, training, and mentoring programs to ensure that asset management practices are widely communicated, understood, and implemented throughout the organization. A steering committee comprised of fewesentativec f rom n may convene quarterly, or as needed, to lead the as -set management p e g and utilization of asset management. Organization The District will establish organizational responsibility to lead and manage a comprehensive asset management program oollection system, troatment pl and general improvement pro -grams. The pro -gram may follow specific guidance set forth in an Asset Managomont 1mM-erneMat-ion Pi n, coofetination mechanisms, and resource requirements. The Board will bo responsible for establishing levels of serviao based upon oustomer input, adopti-n-g an -d u-pdating-poli-eiec an c. Staff will bo e-sponsible for assisting the Board with the above IDN,Lim-p-1-ement-ing the policy, developing procedures and pr ng, m the assets in accordance w-ith tho Number: BP 015 ASSET MANAGEMENT Page 3 of 3 [Original Retained by the Secretary of the District]