HomeMy WebLinkAbout05.a. Approve minutes of Board meeting held 10-06-16 5.a.
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MINUTES BOARD OF DIRECTORS:
TA.D f,PILECKI
President
REGULAR BOARD MEETING
PAUL H.CA USEY
President Pro Tent
Board Room MICHAEL R.HCGILL
IAMES A.11lEIEDLY
Thursday, October 0, 201
DAVID R. WILLIAM IS
1.30 p.m.
DRAFT
Closed Session — Caucus Room
(Not video recorded)
1 ROLL CALL
A regular meeting of the Board of Directors was called to order in closed session by
President Pilecki at 1:30 p.m. in the caucus Doom.
PRESENT: Members: Causey, McGill, Nejedly, Williams, Pilecki
ABSENT: Members:. None
2. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 5495 :7)
District Counsel Kent Alm announced that a closed session would be held for
Item 3.a.
President Pilecki called for public comment on the closed session item. There
was none.
3. CLOSED SESSION
a. conference with labor negotiators pursuant to Government code
Section 54957.5:
District Negotiators:
IEDA
e General Manager Roger S. Bailey
Em to ee organizations:
* Employees' Association, Public Employees Union, Local one
* Management Support/Confidential Group (MS/CG)
* Management Group
These summary minutes.are supplemented by a corresponding video recording available on the District's
website at centra lsan.org.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 0, 2016 Board Meeting Minutes -Page 2
4. RECESS TO OPEN SESSION
The Board recessed at 1:58 p.m. and reconvened in open session in the Board
Room.
Open Session — Board Room
(Video recorded)
5. ROLL CALL
President Pilecki called to order the open session of the meeting at 2:00 p.m. in the
Board Room. Secretary of the District Elaine Boehme called roll:
PRESENT: Members: Causey, McGill, Nejedly(left during Item 14.a.2)),
Williams, Pilecki
ABSENT: Members: None
6. PLEDGE OF ALLEGIANCE
The Board, staff and audience joined in the Pledge of Allegiance.
7. REPORT OUT OF CLOSED SESSION
With regard to the closed session, District counsel Kent Alm reported as follows:
Item 3.a. —No reportable action.
8. INTRODUCTIONS
• Heather Fryman, Administrative Assistant in the operations Department.
BOARD ACTION: Welcomed Ms. Fryman.
9. PUBLIC COMMENT PERIOD - No comments.
10. REQUESTS TO CONSIDER MATTERS OUT OF ORDER - None.
11. CONSENT CALENDAR
a. Approve minutes of September 15, 2016 Board meeting.
b. Approve expenditures dated October 6, 2016. Approval recommended by
Finance Committee.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 206 Board Meering Minutes- Page 3
C. Receive August 2016 Financial Statements and Investment Reports.
Approval recommended by Finance Committee.
d. Approve updated salary schedule for all District job classifications effective
October 6, 2616 to meet disclosure requirements of a "publicly available pay
schedule" under the Public Employees' Pension Reform Act (PEPRA).
Approval recommended by Administration Committee.
e. Adopt Resolution No. 2616-039 accepting: (1) an irrevocable offer of
dedication from Pulte Home Corporation of a sanitary sewer easement; (2) a
grant of easement from the City of Orinda for a parcel of land located within
APN 260-191-011, and (3) a grant of easement from Orinda Union School
District for a parcel of land located within APN 260-191-012, all as related to
the Orinda Grove Project located in Orinda, Job No. 6494; and authorizing
staff to record documents with the Contra Costa County Recorder.
f. Adopt Resolution No. 2016-040 authorizing the execution of a quitclaim deed
to SNH SE Properties Trust, owner of the property located at 1860 San
Miguel Drive in Walnut Creek , Job No. 1568 — Parcel A (portion) (APN 180-
020-008); and authorizing staff to record documents with the contra costa
County Recorder.
g. Award a construction contract in the amount of $114,400 to Breneman, Inc.,
the lowest responsive and responsible bidder for the Kiewit Property Paving
Project, District Project 7350; find that the project is exempt from California
Environmental Quality Act (CEQA); and authorize the General Manager to
execute the contract documents subject to submittal requirements. Approval
recommended by Engineering & Operations Committee.
h. Award a Guaranteed Maximum Price construction contract in the amount of
$4,887,800 to Manito Construction, Inc. for the Pump and Blower Building
Seismic Upgrades, District Project (DP) 7291; find that the project is exempt
from California Environmental Quality Act (CEQA); and authorize the General
Manager to:
1) Execute the contract documents subject to submittal requirements;
2) Execute an agreement amendment with complete Project solutions to
increase the cost ceiling from $243,400 to $588,400 to provide as-
needed construction support services for DP 7291; and
3) Transfer $829,000 from the capital Improvement Budget (CIB)
contingency account to DP 7291.
Approval recommended by Engineering & Operations Committee.
Item 1 1-h. was pulled for discussion by Member Nejedly.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2016 Board Meeting Minutes - Page 4
BOARD ACTION: Motion was made by Member Causey and seconded by
Member Nejedly to adopt all Consent Calendar items except Item 11.h. Motion
passed by unanimous vote of the Board.
With regard to Item 11.h., Member Nejedly said he would be voting against the item
because the project costs have climbed to a level that is more than he is comfortable
with for a project that is essentially an insurance policy.
BOARD ACTION: Motion was made by Member Williams and seconded by
Member Causey to adopt the Consent Calendar Item 11.h. as recommended.
Motion passed by the following vote of the Board: [4-1; Nejedly, No.]
12. PUBLIC HEARINGS
a. Conduct a public hearing to consider adopting Resolution No. 2015-041
finding that, in accordance with California Public Contract Code Section 7201,
the Headworks Screening Upgrade, district Project 7327, is substantially
complex to justify increasing the construction contract retention amount from
5 percent to 10 percent. Approval recommended by Engineering &
Operations Committee.
The public hearing was opened and closed without comments.
Member Nejedly said that in light of the fact that the District has not
experienced issues in the past with 5 percent contract retentions, he was not
supportive of the proposed increase for this project.
BOARD ACTION: Motion was made by Member Causey and seconded
by Member McGill to adopt Resolution No. 2016-041 as presented.
Motion passed by following vote of the Board: 4-1; Nejedly, No.
13. REPORTS AND ANNOUNCEMENTS
a. General Manager
1) Announcements
a) Public Bidding for District-Wide Nondestructive Potholing of
Underground Utilities, Contract No. 2015-01
b) Retired employee to be Erred back temporarily to provide
training
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2015 Board Meeting Minutes-Page 5
The following additional announcement was distributed just prior to the
meeting:
(c) Ownership of power purchase agreements for solar energy
transferred from SunEdison, LLC to NRG Energy, Inc.
General Manager Roger S. Bailey made the following additional
announcements during the meeting:
(d) The District recently submitted its application to renew its
National Pollutant Discharge Elimination System (NPDES)
permit, which expires March 31, 2017.
(e) Mr. Bailey has been in contact with the State Controller's Office
regarding the District's decision, beginning with 2015
compensation data, to report only the normal cost of the pension
payment as part of current employees' total compensation. The
State Controller's Office has accepted the District's revised data
for 2015 and has subsequently revised the District's
compensation data on its website going back to 2012.
Member Williams noted that the majority of agencies whose
compensation data appear on the State Controller's Office
website do not include unfunded pension liabilities; he
suggested the State should be requesting data on unfunded
liabilities to more accurately reflect total cost.
BOARD ACTION: Received the announcements.
R b. Counsel for the District — No report.
C. Secretary of the District
Ms. Boehme announces►that a meeting of the A dministra tion Committee will
be held Friday, October 7 at 8:30 a.m.
d. Board Members
1) Committee Minutes
a) September 19, 2016 —Administration Committee meeting —
Member Williams and Member McGill.
b) September 21, 2016 — Real Estate, Environmental & Planning
Committee meeting — Member McGill and Member Nejedly.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2076 Board Meeting Minutes- Page 6
With regard to the discussion regarding optimizing use of the
District's buffer property, Member McGill, Chair of the
Committee, said the Committee was open to entertaining any
and all options.
c) September 22, 2016 — Engineering & Operations Committee
meeting — Member Causey and President Pilecki.
d) September 22, 2016 -- Finance Committee meeting — President
Pilecki and Member Causey.
BOARD ACTION: Received the committee minutes.
2) Reports and Announcements - Board Member reports on recent
meetings or conferences for which they received the stipend or for
which the District paid their expenses.
Member Causer
September 21, 2016 — Sustainable Contra Costa 8th Annual
Awards Cala — Concord
• October 6, 2016 — Liaison presentation to the Real Estate
Marketing Association (RMA) — Danville
Member McGill
• September 16, 2016 -- East Bay Leadership Series Part III: The
Workplace of the Future -- Concord
• September 21, 2015 -- Sustainable Contra Costa 8th Annual
Awards Gala — Concord
• September 29, 2016 — Northern California Chapter CUM Broker
Forum focusing on the Contra Costa Northern Waterfront —
Pleasant Hill
Member McGill provided a written report covering his announcements
and other meetings. !le also suggested that it would be helpful to
arrange a tour of the District's buffer property for Board Members and
possibly other interested parties.
Member Nejedly, —No report.
Member Williams —No report.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2016 Board Meeting Minutes -Page 7
President Pilecki
■ September 21, 2016 — Sustainable Contra costa St" Annual
Awards Cala - Concord
BOARD ACTION: Received the reports and announcements.
3) Requests for Stipend/Reimbursement or conference Attendance —
Authorization to receive a stipend for meeting attendance or expense
reimbursement not specifically addressed in the current Board
Compensation Resolution, or authorization for conference attendance
not previously approved by the Board.
No requests.
14. COMPREHENSIVE WASTEWATER MASTER PLAN CWMP WORKSHOP #2
Outside Consultants present for the Workshop:
Carollo Engrr'neers, Inc.
Tim Loper, Associate Vice President
RMC Water and Environment
Gisa Ju, P.E, Senior CivillEnvironmental Engineer and Principal
a. collection System Master Plan
Director of Engineering and Technical Services Jean-Marc Petri stated that
the first CWMP Workshop held June 16, 2016 focused on the treatment plant
and the focus of this workshop was on the collection system.
1} Sewer rehabilitation and replacement
Mr. Loper reviewed the portion of the presentation included with the
agenda materials on sewer rehabilitation and replacement (slides 7-22)
and responded to questions from the Board Members. in general, the
Board was in agreement with the approach for sewer rehabilitation and
replacement using the new InfoMaster software and the stated
assumptions for likelihood of failures and consequences of failures.
The assumptions and input will be reviewed and updated by staff on an
annual basis to keep the decision algorithm current.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2016 Board Meeting Minutes-Page 8
2) wet weather capacity improvements
!Ills. Ju re vie wed the portion of the presentation included with the
agenda materials (slides 23-42) and responded to questions from the
Board!Members.
Senior Engineer Dan Frost addressed the current wet weather drivers
for the Capital Improvement Program (slides 43-46). Upon discussion,
it was agreed that slide 44 should be eliminated.
Member Nejedly left the meeting.
President Pilecki commented on surcharges, noting that whether to
allow them is a policy decision that the Board would need to discuss.
Member McGill agreed, noting that level of service also is a policy
decision.
With regard to slide 46 (Key Takeaways), President Pilecki asked if the
Board Members were comfortable with the justifications for using less
conservative criteria with regard to wet weather capacity improvements.
Three of the four Board Members present(Member Nejedly had left)
said yes; Member McGill said maybe. with that, President Pilecki
instructed staff to proceed with the CLAMP using a ten-year storm event
to trigger the need for and design of relief projects.
b. Review Planning and Rate-Setting Schedule. Reviewed by Finance
Committee.
Planning and Development Services Division Manager Danea Gemmell
reviewed the schedule included with the agenda materials.
BOARD ACTION: Heid CWMP Workshop and provided input to staff,
15. EMERGENCY SITUATIONS
None.
16. REQUESTS FOR FUTURE AGENDA ITEMS
None.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2016 Board Meeting Minutes - Page 9
17. ADJOURNMENT
The meeting was adjourned at 4:55 p.m.
Tad J. Pilecki
President of the Board of Directors.
Central contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme, CMC
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California