HomeMy WebLinkAbout04.a. Review BP 015 - Asset ManagementNumber: BP 015
Authority: Board of Directors
Effective: November 20, 2014
Revised:
Reviewed:October 7, 2016
Initiating Dept./Div.: Engineering/ Capital Projects
BOARD POLICY
4.a.
Central Contra Costa
Sanitary District
www.centralsan.org
ASSET MANAGEMENT
PURPOSE
The purpose of this Board Policy is to recognize that the District
• has invested significant resources in its assets, and
• aims to optimize the management of these assets to deliver high quality and reliable
services in a sustainable manner expected by District customers with an acceptable
level of risk.
,DEFINITION
An asset pursuant to this Policy refers to both physical and software assets and will be defined
as having a replacement value greater than $5,000 and a useful life of at least two years, or
being critical to operations, regulatory, and/or safety requirements across all District functions.
POLICY
Asset management is a broad strategic framework that encompasses many disciplines and
involves the entire District. In support of its Mission, Vision, and Strategic Plan, the District sets
forth the following directives related to asset management:
Data and Knowledge
The District will maintain a comprehensive asset register to facilitate management over the
assets' lifecycles. The District will continually identify, collect, and provide overall quality
assurance/quality control screening of relevant data, and will apply sufficient analyses to turn
that data into knowledge that supports sound, evidence -based decisions regarding assets and
asset life. The District will develop and maintain processes and procedures to sustain
knowledge transfer throughout the organization.
information Systems
The District will make capital and ongoing investments sufficient to own, operate, and maintain
a reliable and state-of-the-art security -protected information management system that supports
timely, evidence -based decision making at all levels of the organization. The District's
information systems will be deployed to promote access and use by District staff in fulfillment
Number: BP 015
ASSET MANAGEMENT
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of their duties.
Contracting
The District may invest in contract personnel sufficient to support its asset management
practices. In addition, all professional and equipment/construction contracts related to facility
assets will include provisions for ongoing financial, and operations and maintenance tracking in
the transfer of new or renovated assets into the asset register.
Processes and Practices
The District will develop processes, procedures and practices for staff in support of this Policy
using industry accepted guidelines and practices to provide consistency across the
organization. The District will institute these processes, procedures and practices to prioritize
expenditures with the purpose of optimizing the quality, reliability, and affordability of services
provided to its customers.
The District will plan and provide for sustainable long-term funding to appropriately utilize,
maintain, replace, renew, or decommission assets to deliver high quality and reliable services
in a sustainable manner for customers with an acceptable level of risk. The analysis of risk and
priorities will consider the life -cycle social, environmental and financial benefits and costs of
assets and services as well as the broader impact of individual asset decisions.
People
The District will invest in staff and implement adequate education, training, and mentoring
programs to ensure that asset management practices are widely communicated, understood,
and implemented throughout the organization. A steering committee comprised of
representatives from various workgroups in the organization may convene quarterly, or as
needed, to lead the asset management program and to assure proper training and utilization of
asset management.
Organization
The District will establish organizational responsibility to lead and manage a comprehensive
asset management program across the collection system, treatment plant, recycled water, and
general improvement programs. The program may follow specific guidance set forth in an
Asset Management Implementation Plan regarding objectives, work plan, coordination
mechanisms, and resource requirements.
The Board will be responsible for establishing levels of service based upon customer input,
adopting and updating policies and budgets, and exercising stewardship of assets. Staff will be
responsible for assisting the Board with the above by implementing the policy, developing
procedures and practices, and operating, maintaining and replacing the assets in accordance
with the policy.
[Original Retained by the Secretary of the District]