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Home My WebLink About13.d.1)d) Minutes-Finance Committee 9-22-16 13odol ......... .....e ..... ........ ...... .... ....... . .... ........ ........ Centrad Contra Costa Sanitary.District ................ S ---------- ............... Y-. BOARD OF DIRECTORS:SPECIAL MEETING of THE TAD J_PILECKI CENTRAL CONTRACOST PPresident SANITARY DISTRICT PAIL H.CAIISEY Yr•esiderit Pro Tern FINANCE:COMMITTEE MICHAEL R.MCGILL JAMES A.NEJEDLY DAVID R.WILLIAMS M I N U T E.S PHONE: (925)228-9500 FAX: (925)372-0192 Thursday, September 22, 2016 www.centralsaii.org 3:00 p.m. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Tad Pileeki Member Paul Causey Staff: General Manager Roger S. Bailey Deputy General Manager Ann Sasaki Finance Manager Thea Vassallo Information Technology Manager John Huie (left after Item 7.) Planning & Development Services Division Manager Danea Gemmell Purchasing & Materials Manager Stephanie King Finance Administrator Todd Smithey (left after Item 7.) Senior Engineer Thomas Brightbill (left after Item 7.) Senior Administrative Technician Cindy Granzella 1. call Meeting to Order Chair Pilecki called the meeting to order at 3:00 p.m. 2. Public Comments None. Finance Committee Minutes September 22, 2016 Page 2 3. old Business a. Review staff's response to questions regarding expenditures at the August meeting: Cel Cafe Amount Vendor Information Re u sfed #210942 $75,839.11 KIS Chair Pilecki requested more information 7128116 Computer on the type of equipment that was Centereurchased. #211099 $20,450.00 Richard Tiras chair Pilecki requested more information 8111116 on the reimbursement. COMMITTEE ACTION: Reviewed staff's responses. 4. Expenditures a. Review Expenditures Chari Pilecki referred to the temporary staff service charges, and suggested that the Administration Committee review the number of temporary staff members currently utilized, as well as the number of agencies the District uses to provide temporary staffing. COMMITTEE ACTION: Reviewed and recommended Board approval. Requested additional information on the following: . ........... . C................. .... .... .......... .... ....... ..................he6kwt�lt.�::� .......... Cafe �int V � d r r r f Re st d #103335 $1,051,85 Se rvicernaster Member Ca usey requested further detail. 8118116 Restoration 5. Financial Statements a. Review Year--to-Date August (includes July) 2016 Financial statements and Investment Reports Ms. vassallo reviewed the formatting changes to the financial statements. COMMITTEE ACTION: Reviewed and recommended Board receipts Finance Committee Minutes September 22, 2016 Page 3 G. Debrief on recent effort to collect commercial capacity fees lolls..Gemmell re vie wed the memo included with the agenda materials. She explained that staff has implemented new procedures in order to improve overall communication and proficiency. COMMITTEE ACTION: Received the update and provided input to staff. 7. Review timeline for financial plan ninglrate-setting Ms. Gemmell reviewed the timeline included with the agenda materials. Member Causey suggested policy consideration be given to adopting rates in December or January, instead of in the midst of a budget cycle. if the rates are adopted earlier, staff can create a budget with known numbers. COMMITTEE ACTION: Reviewed and provided input to staff. 8. Receive information on fees charged by PARS (Public Agency Retirement Services) and HighMark Capital for managing GASB (Governmental Accounting Standards Board) 45 Trust OPEB (Other Post-employment Benefits) Trust and Committee Member inquiry as having an independent review of the GASB 45 OPER Trust investments Ms. vassallo explained that PFM Asset Management LLC is reviewing the last four quavers, and she will provide a detailed assessment at the next committee meeting, COMMITTEE ACTION: Received the information and provided input to staff. 0. Receive information on lime slurry and gases contracts Ms. Sasaki reviewed the memo included with the agenda materials. COMMITTEE ACTION= Received the information. 10. Announcements a. Future scheduled meetings: Monday, October 24, 2018 at 3:00 p.m. Monday, November 28, 2015 at 3:00 p.m. Tuesday, December 27, 2016 at 3:00 p.m. Finance Committee Minutes September 22, 2016 Page 4 b. Receive list of Scheduled/Parking Lot items Member ca usey requested that the discussion of excess funds from Fiscal Year 2015-16 be agendized in order to make a recommendation to the Board in time for the December 1, 2016 meeting. Member Ca usey requested that information on the total cost of recycled water be presented to the committee for discussion as soon as available. COMMITTEE ACTION: Received the announcements. 11. Suggestions for future agenda items None. 12. Adjournment — at 4:43 p.m.