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Home My WebLink About11.g. Award construction contract to Breneman, Inc. for the Kiewit Property Paving Project, District Project 7360 Central Contra Costa SanitaryDistrict BOARDO ' F a�RE�T�RS gm POSITION PAPiiiiI 111R Board Meeting Date: October 6, 2016 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH BRENEMAN, INC. FOR THE CONSTRUCTION OF THE KIEWIT PROPERTY PAVING PROJECT, DISTRICT PROJECT 7350 Submitted By. Initiating Dept lDiv.: Nathan Hodges, Associate Engineer Engineering and Technical Services/Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: C. Mizutani—Senior Engineer E. Lopez—Capital Projects Division Manager Roger S.Bailey JM. Petit—Director of Engineering and Technical Servicesg a ey General Manager ISSUE: On September 16, 2016, four (4) sealed bids were received and opened for the construction of the Kiewit Property Paving Project, District Project 7350. The Board of Directors (Board) must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. BACKGROUND: On April 21, 2016, the Board approved a contingency project to expand the residential recycled water fill stations and pave the Kiewit property. District staff has completed the planning and design of the future residential fill stations in coordination with the required road paving per the Contra Costa County Planning and Public Works Department requirements. After a review of several sites, staff determined that the best option to expand the residential fill station program is at the Kiewit property. The other sites, which include the Treatment Plant or the Imhoff Place frontage road, or the Household Hazardous Waste Facility, had several limitations or required costly improvements to implement. Due to the various permit conditions for the residential fill improvements at the Kiewit property, such as storm drain systems and street modifications, along with residential recycled water demand not increasing as previously anticipated, staff proposes to delay the residential fill station expansion to a future date. While the residential fill station expansion is on hold, the Kiewit Property Paving Project must be done to comply with Contra Costa County requirements for the property's Land Use Permit. This project will replace the west driveway with a street entrance and pave the access road to the new commercial fill station at the District's Kiewit property (see Attachment 1). The improvements will allow for traffic on the property to be managed safely for commercial recycled water customers and other potential site users. Page I of 6 POSITION PAPER Board Meeting Date: October 6, 2016 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH BRENEMAN, INC. FOR THE CONSTRUCTION OF THE KIEWIT PROPERTY PAVING PROJECT, DISTRICT PROJECT 7350 District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of the Kiewit Property Paving Project, District Project 7350, is $155,000. This project was advertised on August 31 and September 5, 2016. Four (4) sealed bids ranging from $114,400 to $149,779 were received and publicly opened on September 16, 2016. The Engineering Department conducted a technical and commercial review of the bids and determined that Breneman, Inc. is the lowest responsive bidder with a bid amount of$114,400. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. CEQA: Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301(b) since it involves a minor alteration to an existing publicly owned facility. Approval of this- project will establish the Board of Directors' independent finding that this project is exempt from CEQA. FINANCIAL IMPACTS: The total project cost is anticipated to be $300,000, which includes planning, permitting, design, bid price, contingency, and construction management as shown in Attachment 3. The total estimated project budget authorized by the Board on April 21, 2016 is $450,000, and was included in the Fiscal Year 2016-17 capital Improvement Program. ALTERNATIVES/CONSIDERATIONS: Reject all bids, which is not recommended since the paving is required based on the existing land use permit for the parcel. COMMITTEE RECOMMENDATION: The Engineering and Operations Committee reviewed this project at its meeting on September 22, 2016, and recommended award of the project. RECOMMENDED BOARD ACTION: Staff recommends the following: 1. Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of$114,400 for the construction of the Kiewit Property Paving Project, District Project 7350, to Breneman, Inc., the lowest responsive and responsible bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. Page 2 of 6 POSITION PAPER Board Meeting Date: October 6, 2016 Subject." AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH BRENEMAN, INC. FOR THE CONSTRUCTION OF THE KIEWIT PROPERTY PAVING PROJECT, DISTRICT PROJECT 7350 Attached Supporting Documents: 1. Project Location Map 2. Summary of Bids 3. Post-Bid/Preconstruction Estimate Page 3 of 6 ATTACHMENT ? KIEWIT PROPERTY PAVING PROJECT DISTRICT PROJECT 7350 PROJECT LOCATION MAP \ x Q a 300 sm PROJECT LOCATION ✓ KIEWIT � � PROPERTY /I Amu j;*w --------------- o � � File Nan'.KWoMn7908lau t RegWtl WeIMN�uMlppp IIWmeM_xtlxp Page 4 of 6 4 ATTACHMENT 2 KIEWIT PROPERTY PAVING PROJECT DISTRICT PROJECT 7350 SUMMARY OF BIDS PROJECT NO.: 7350 DATE: SEPTEMBER 16 20'16 PROJECT NAME: KIEWIT PROPERTY PAVING PROJECT PROJECT LOCATION: MARTINEZ,--CA .,. NO. OF ADDENDA: 1 ENGINEER'S ESTIMATE: $155,000 NO. BIDDER BID PRICE Breneman, Inc. $'1'14,400.00 Concord, CA 94522 2 Grade Tech, Inc. $'128,888.00 Castro Valley, CA 94552 3 Sunrise Grading & Paving $'145,450.45 Brentwood, CA 94513 HM Construction, Inc. 4 $'149,779.00 Hercules, CA 94710 BIDS OPENED BY Elaine R. Boehme,, CMC DATE: September 16, 2016 Page 5 of 6 ATTACHMENT 3 KIEWIT PROPERTY PAVING PROJECT DISTRICT PROJECT 7350 POST-BID 1 PRECONSTRUCTION ESTIMATE No. item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $1141400 b. Contingency at 15% $17,600 c. Permit 110,000 SUBTOTAL-CONSTRUCTION COST $1421000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Inspection/Survey $26,000 -Construction Management $61000 b. Consultants -Compaction testing $1,000 SUBTOTAL-CONSTRUCTION MANAGEMENT $331000 23% 3. PREBID EXPENDITURES a. Engineering (Planning, Permitting, Design, Survey, Drafting) $125,000* SUBTOTAL- PREBID EXPENDITURES $125,000 4. TOTAL ESTIMATED PROJECT COST $3001000 CONSTRUCTION * Includes planning (land development) and design of the residential recycled water fill station expansion. Page 6 of 6