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Home My WebLink About11.a. Approve minutes of regular Board meeting held 9-15-16 ■a., Central Costa Sanitary Distfict Protecting publichealth r environment, r , ■ , Place, ■ r w i 94553-4392 MINUTES* BOARD OF DIRECTORS: TAD J.PILECKI President REGULAR BOARD MEETING PAUL H.CA USE President Pro Teen Board Room MICHAEL R.MCGILL Thursday, September 15, 2016 JAMES A.NEJEDLY DAVID R.WILLIAMS 1:36 p.m. DRAFT Op en Session — Board Room (Video recorded) 1. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pilecki at 1:30 p.m. Secretary of the District Elaine Boehme called roll: PRESENT: Members: Causey, McGill, Williams, Pilecki ABSENT: Members: Nejedly a. Pledge of Allegiance The Board, staff and audience joined in the Pledge of Allegiance. b. Introductions ■ Damon Dun, Technical Support Analyst in the Information Technology Division, Administration Department, effective August 22, 2016. • Joseph Smith, Technical Support Analyst in the Information Technology Division, Administration Department, effective August 22, 2016. • Jay Lin, Associate Engineer— Electrical in the Engineering & Technical Services Department/Capital Projects Division, effective September 1, 2016. Board Action: -Welcomed the new employees. 2. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. CENTRAL CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Meeting Minutes-Page 2 3. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. 4. AWARDS AND PRESENTATIONS a. Receive the Achievement of Excellence in Procurement (AEP) Award for 2016 from the National Procurement Institute, Inc. Following a brief presentation, Purchasing and Materials Services Manager Stephanie king presented the award to Board President Pilecki. BOARD ACTION: Received the award. b. Project update from Diablo Country Club (DCC) representative on demonstration satellite Water recycling facility (SWRF). Mr. Frank Cordeiro, General Manager of DCC, presented an updated wrap of the DCC illustrating the new proposed site of the demonstration SWRF He said the new location is screened by trees and more than 300 feet from the nearest residence. The new proposed site will be utilized as the project moves through the California Environmental Quality Act(CEQA)process. Mr. Waldon Carlson, a resident of Fairway Drive in Danville, said he was extremely pleased with the new proposed SWRF location and believes the project will be met with support from the neighbors who had expressed numerous concerns about the previously proposed site. BOARD ACTION: Received the update. 5. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) September 1, 2016 (Special); and 2) September 1, 2016 (Regular). b. Set public hearing for October 6, 2016 at 1:30 p.m. to receive comments on increasing the construction contract retention amount to 10 percent for the Headworks Screening Upgrade, District Project 7327, in accordance with California Public Contract Code Section 7201. BOARD ACTION: Motion was made by Member Causey and seconded by Member Williams to adopt the Consent calendar as recommended. Motion passed by unanimous vote of the Board Members present. [4-0; Nejedly absent.] CENTRAL CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Meeting Minutes-Page 3 6. OTHER BOARD ACTION ITEMS a. Approve and ratify an amendment to the 2012 Memorandum of Understanding (MOU) between the District and the Management Group effective August 22, 2016 to remove the classifications of Deputy General Manager and Human Resources Manager from the bargaining unit; and adopt Resolution No. 2016-036 confirming the salary and benefits for these unrepresented at-Will positions. General Manager Roger S. Bailey pointed out that the only proposed change in benefits for the two affected positions was an additional week of Administrative Leave. Member Williams commented that the additional leave was appropriate given the added risk associated with no longer being part of a represented group. BOARD ACTION: Motion was made by Member Williams and seconded by Member McGill to approve and ratify the amendment, and adopt Resolution No. 2016-036. Motion passed by unanimous vote of the Board Members present. [4-0; Nejedly absent.] b. Adopt Resolution No. 2016-037 encouraging and promoting pollution prevention and declaring September 1925, 2016 as Pollution Prevention Week; and receive information on the District's Pollution Prevention Week Recognition. Associate Engineer Melody LaBella and Senior Environmental Compliance Inspector Colleen Henry presented a summary of the District's efforts with regard to Pollution Prevention Week activities and its partnership with Sustainable Contra Costa's annual recognition program to honor District customers who conserve and protect water quality and the environment. BOARD.ACTION: Motion was made by Member Williams and seconded by Member Causey to adopt Resolution No, 2016-037. Motion passed by unanimous vote of the Board Members present. [4-0; Nejedly absent.] C. Adopt Resolution of Apl2lication No. 2016-038 requesting that Contra Costa Local Area Formation Commission (LAFCO) initiate boundary reorganization proceedings to annex one annexation area in San Ramon to the District and East Bay Municipal Utility District (EBMUD) - District Annexation (DA) 191 -- Faria Preserve Vilest in San Ramon, and making findings. Engineering Assistant 111 Russ Leavitt gave the presentation included with the agenda materials. Kerri watt, representing Cal Atlantic 1-IomeslFaria Preserve, said her company recently purchased the project in San Ramon. She said she would appreciate the Board's support with the annexation to remedy the situation CENTRAL CONTRA COSTA SANITARY DISTRICT September 1 5, 2016 Board!Meeting Minutes-Page 4 caused when a small portion of land was inadvertently omitted from the original annexation. BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to adopt Resolution No. 2016-038. Motion passed by unanimous vote of the Board Members present. [4-0; Nejedly absent.] 7. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Receive Fiscal Year 2616-16 Strategic Plan Annual Report — Summary of Achievements. A Deputy General Manager Ann Sasaki gave the presentation included with the agenda materials. BOARD ACTION: Received the report. b) Receive Capital Improvement Budget (CIB) June 36, 2016 Year-End Status Report. Reviewed by Engineering & Operations Committee. Capital Projects Division Manager Edgar Lopez gave the presentation included with the agenda materials. BOARD ACTION: Received the report. c) Receive update on National Pollutant Discharge Elimination System (NPDES) Permit renewal. Environmental and Regulatory Compliance Division Manager Lori Schectel gave the presentation included with the agenda materials and responded to several questions from Board Members. BOARD ACTION: Received the update. 2) Announcements General Manager Roger S. Bailey made the following announcement at the meeting: CENTRAL_CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Meeting Minutes-Page 5 a) Mr. Bailey gave a brief update on his recent participation in a roundtable discussion in New York last week sponsored by the American Water Works Association (A WWA) that brought senior water utility leaders together with leading members of the financial community to explore the opportunities, challenges, and innovations in the uses and types of private financing vehicles that can help meet the growing needs of U.S. water utilities in terms of infrastructure investment He stated that some of the criteria used by bond rating agencies include transparency, governance (the collaboration between operations and management, and the alignment of operations with finance), and the frequency of cost of servicelrate studies. He also noted that discussions took place regarding public and private partnerships, as well as environmentally conscious "green"bonds. BOARD ACTION: Received the announcement. b. Counsel for the District — No report. C. Secretary of the District 1} Review draft Board Calendar for 2017. BOARD ACTION: Provided direction in setting the 2017 Board Calendar, d. Board Members 1} Committee Minutes a} September 6, 2016 — Engineering & operations Committee meeting — Member Causey and President Pilecki. BOARD ACTION: Received the committee minutes. 2} Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causey— No report. CENTRAL CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Meeting Minutes -Page 6 Member McGill • August 28, 2018 — industrial Association of Contra Costa County (IACCC) August Forum in Pleasant Hill. Featured speakers: District 3 County Supervisor Candidates Steve Barr and Diane Bu rgis. Member McGill provided a written report covering his announcements and other meetings, highlighting that on August 19, 2016 he was elected to the East Bay Leadership Council (EBLC) Board and will be giving up his current positron as Co-Chair of the EBL C Land Use Task Force. He also said he signed a ballot statement in support of Measure x as Past-President of the Contra Costa Taxpayers Association (Coco Tax), and he will be meeting with the President of CoCo Tax and the General Manager of Bay Area Rapid Transit District (BART) with regard to Measure RR. Member Williams — No report. President Pilecki — No report. BOARD ACTION: Received the reports and announcements. 3) Requests for.Stipend/Reimbursement or ConferenceAttendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 8. EMERGENCY SITUATIONS None. 9. REQUESTS FOR FUTURE AGENDA ITEMS Member Causey noted that today is "Imagine a Day Without Water,"an annual awareness campaign organized by the Value of Water Coalition to increase awareness about the water and wastewater infrastructure crisis facing California and the rest of the nation. He suggested that the District incorporate support for this annual campaign into its outreach program and requested that the meeting be adjourned in recognition of the campaign. CENTRAL CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Meeting Minutes- Page 7 10. ADJOURNMENT There being no further business to come before the Board, President Pilecki turned over the gavel to President Pro Tem Causey, who adjourned the meeting at 2:55 p.m. in recognition of the national campaign to "Imagine a Day without Water." Tad J. Pilecki President of the Board of Directors Central Contra costa Sanitary District County of contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra costa Sanitary District County of Contra Costa, State of California