HomeMy WebLinkAbout00. BOARD AGENDA 10-06-16 �q46 2Central Contra Costa Sanitary District
Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392
REGULAR BOARD MEETING BOARD OF DIRECTORS:
TAD J.PILE,CKI
President
AGENDA PAUL H.CAUSEY
President Pro'Tem
Thursday MICHAEL R.MCGILL
October 6, 2016 .TAMES A.NEJEDLY
DAVID R. WILLIAMS
Board Room
1:30 p.m. - Closed Session caucus Room 'PHONE: (925)228-9500
FAX. (925)372-0192
2:00 p.m. (approx.) - open Session (Board Room) www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction,under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting, information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including
those with disabilities. If you are disabled and require special accommodations to participate,please contact the
Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable
following the meeting.
®Recycled Paper
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2015 Board Agenda- Page 2
Closed Session — Caucus Room
(Not video recorded)
1:30 p.m.
1. ROLL CALL
2. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
3. CLOSED SESSION
a. Conference with labor negotiators pursuant to Government Code
Section 54957.5:
District Negotiators:
• i E DA
• General Manager Roger S. Bailey
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
4. RECESS TO OPEN SESSION
The Board will recess and reconvene in open session in the Board Room.
Open Session — Board Room
(video recorded)
Approx. 2:00 p.m.
5. ROLL CALL
8. PLEDGE OF ALLEGIANCE
7. REPORT OUT OF CLOSED SESSION
8. INTRODUCTIONS
■ Heather Fryman, Administrative Assistant in the Operations Department.
Staff Recommendation: Welcome new employee. President Pilecki will
present the District pin.
9. PUBLIC COMMENT PERIOD
10. REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2016 Board Agenda-Page 3
11. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of September 15, 2015 Board meeting.
b. Approve expenditures dated October 6, 2016. Approval recommended by
Finance Committee.
C. Receive August 2016 Financial Statements and Investment Reports.
Approval recommended by Finance Committee.
d. Approve updated salary schedule for all District job classifications effective
October 6, 2016 to meet disclosure requirements of a It publicly available pay
schedule" under the Public Employees' Pension Reform Act (PEPRA).
Approval recommended by Administration Committee.
e. Adopt Resolution No. 2016-039 accepting: (1) an irrevocable offer of
dedication from Pulte Home Corporation of a sanitary sewer easement; (2) a
grant of easement from the City of Orinda for a parcel of land located within
APN 260-191-011, and (3) a grant of easement from Orinda Union School
District for a parcel of land located within APN 260-191-012, all as related to
the Orinda Grove Project located in Orinda, Job No. 5494; and authorizing
staff to record documents with the Contra Costa County Recorder.
f. Adopt Resolution No. 2016-040 authorizing the execution of a quitclaim deed
to SNH SE Properties Trust, owner of the property located at 1860 San
Miguel Drive in Walnut Creek , Job No. 1558 — Parcel A (portion) (APN 180-
020-008); and authorizing staff to record documents with the Contra Costa
County Recorder.
g. Award a construction contract in the amount of$114,400 to Breneman, Inc.,
the lowest responsive and responsible bidder for the Kiewit Property Paving
Project, District Project 7350; find that the project is exempt from California
Environmental Quality Act (CEQA); and authorize the General Manager to
execute the contract documents subject to submittal requirements. Approval
recommended by Engineering & operations Committee.
h. Award a Guaranteed Maximum Price construction contract in the amount of
$4,887,800 to Manito Construction, Inc. for the Pump and Blower Building
Seismic Upgrades, District Project (DP) 7291; find that the project is exempt
from California Environmental Quality Act (CEQA); and authorize the General
Manager to:
1) Execute the contract documents subject to submittal requirements;
2) Execute an agreement amendment with Complete Project Solutions to
increase the cost ceiling from $243,400 to $588,400 to provide as-
needed construction support services for DP 7291; and
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2016 Board Agenda-Page 4
3) Transfer $829,000 from the Capital Improvement Budget (CIB)
contingency account to DP 7291.
Approval recommended by Engineering & Operations Committee.
12. PUBLIC HEARINGS
a. Conduct a public hearing to consider adopting Resolution No. 2015-041
finding that, in accordance with California Public Contract Code Section 7201,
the Headworks Screening Upgrade, District Project 7327, is substantially
complex to justify increasing the construction contract retention amount from
5 percent to 10 percent. Approval recommended by Engineering &
Operations committee. (No presentation is planned; staff will be available to
answer questions.)
Staff Recommendation (Motion Required): Conduct the public hearing
and adopt the resolution.
13. REPORTS AND ANNOUNCEMENTS
a. General Manager
1) Announcements
Staff Recommendation: Receive the announcements.
F
b. counsel for the District
C. Secretary of the District
d. Board Members
1) Committee Minutes
a) September 19, 2015 —Administration committee meeting —
Member Williams and Member McGill.
b) September 21, 2015 — Real Estate, Environmental & Planning
Committee meeting -- Member McGill and Member Nejedly.
c) September 22, 2015 — Engineering & Operations Committee
meeting -- Member Causey and President Pilecki.
d) September 22, 2015 — Finance Committee meeting — President
Pilecki and Member Causey.
Staff Recommendation: Receive the Committee minutes.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2416 Board Agenda-Page 5
2) Reports and Announcements - Board Member reports on recent
meetings or conferences for which they received the stipend or for
which the District paid their expenses.
Member Causev
• September 21, 2016 — Sustainable Contra Costa 8th Annual
Awards Gala — Concord
• October 6, 2016 -- Liaison presentation to the Real Estate
Marketing Association (RMA) - Danville
Member McGill
• September 16, 2016 -- East Bay Leadership Series Part III: The
Workplace of the Future — Concord
■ September 21, 2016 — Sustainable Contra Costa 8th Annual
Awards Gala — Concord
• September 20, 2016 -- Northern California Chapter CCIM Broker
Forum focusing on the Contra Costa Northern Waterfront--
Pleasant Hill
Member Nejed ly
Member Williams
President Pilecki
September 21, 2016 -- Sustainable Contra Costa 8th Annual
Awards Gala - Concord
Staff Recommendation: Receive the reports and announcements.
3) Reguests for Stipend/Reimbursement or Conference Attendance —
Authorization to receive a stipend for meeting attendance or expense
reimbursement not specifically addressed in the current Board
Compensation Resolution, or authorization for conference attendance
not previously approved by the Board.
Staff Recommendation: consider any requests.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2016 Board Agenda-Page 6
14. COMPREHENSIVE WASTEWATER MASTER PLAN WMP)WORKSHOP #2
(Approximately 90 minutes, including staff and consultant presentations.)
a. Collection System Master Plan
1} Sewer rehabilitation and replacement (3Q minutes)
2} Inlet weather capacity improvements (45 minutes)
b. Review Planning and Rate-Setting Schedule. Reviewed by Finance
Committee. (75 minutes)
Staff Recommendation: Hold CWMP Workshop and provide input to staff.
15. EMERGENCY SITUATIONS
16. REQUESTS FOR FUTURE AGENDA ITEMS
17. ADJOURNMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
October fi, 2016 Board Agenda- Page 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DA TEITIME MEE TIN GIA TTENDEES J L O CM TI ON
OCTOBER 2016
Friday Administration Committee Meeting Third Floor Executive Conference Room
October 7 Williams, McGill
8:30 a.m.
October 12 California Special Districts Association San Diego
Annual Conference
McGill
Thursday Board Meeting Board Room
October 20 Board of Directors
1:30 p.m.
Friday Engineering&Operations Committee Second Floor Conference Room
October 21 Meeting
9:00 a.m. Causey,Pilecki
Monday Administration Committee Meeting Third Floor Executive Conference Room
October 24 Williams, McGill
8:30 a.m.
Monday Finance Committee Meeting Third Floor Executive Conference Room
October 24 Pilecki, Causey
3:00 p.m.
Tuesday Real Estate, Environmental &Planning Second Floor Conference Room
October 25 Committee Meeting
9:30 a.m. McGill, Ng`edl
NOVEMBER 2016
October 31-November 4 California Public Employers Labor Monterey
Relations Association (CALPELRA)
Conference McGill
Thursday Board Meeting Board Room
November 3 Board of Directors
1:3a p.m.
Monday Administration Committee Meeting Third Floor Executive Conference Room
November 7 Williams, McGill
8:30 a.m.
Tuesday Engineering &Operations Committee Second Floor Conference Room
November 8 Meeting
10:30 a.m. Causey, Pilecki
Thursday Special Board Meeting (Comprehensive Multi-Purpose Room
November 10 Wastewater Master Plan Workshop)
8:00 a.m.to 2:00 p.m. Board of Directors
November 15-17 Bay-Delta Science Conference Sacramento
MC Gill
Thursday Board Meeting Board Room
November 17 Board of Directors
1:30 p.m.
Monday Administration Committee Meeting Third Floor Executive Conference Room
November 21 Williams, McGill
8:30 a.m.
Tuesday Real Estate, Environmental &Planning Second Floor Conference Room
November 22 Committee Meeting
3:00 p.m. McGill,Ne"edl
Monday Finance Committee Meeting Second Floor Conference Room
November 28 Pilecki, Causey
3:00 p.m.
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 9130116