HomeMy WebLinkAbout00. BOARD AGENDA 10-06-16 �q46 2Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 REGULAR BOARD MEETING BOARD OF DIRECTORS: TAD J.PILE,CKI President AGENDA PAUL H.CAUSEY President Pro'Tem Thursday MICHAEL R.MCGILL October 6, 2016 .TAMES A.NEJEDLY DAVID R. WILLIAMS Board Room 1:30 p.m. - Closed Session caucus Room 'PHONE: (925)228-9500 FAX. (925)372-0192 2:00 p.m. (approx.) - open Session (Board Room) www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction,under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate,please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2015 Board Agenda- Page 2 Closed Session — Caucus Room (Not video recorded) 1:30 p.m. 1. ROLL CALL 2. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 3. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.5: District Negotiators: • i E DA • General Manager Roger S. Bailey Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 4. RECESS TO OPEN SESSION The Board will recess and reconvene in open session in the Board Room. Open Session — Board Room (video recorded) Approx. 2:00 p.m. 5. ROLL CALL 8. PLEDGE OF ALLEGIANCE 7. REPORT OUT OF CLOSED SESSION 8. INTRODUCTIONS ■ Heather Fryman, Administrative Assistant in the Operations Department. Staff Recommendation: Welcome new employee. President Pilecki will present the District pin. 9. PUBLIC COMMENT PERIOD 10. REQUESTS TO CONSIDER MATTERS OUT OF ORDER CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Agenda-Page 3 11. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of September 15, 2015 Board meeting. b. Approve expenditures dated October 6, 2016. Approval recommended by Finance Committee. C. Receive August 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve updated salary schedule for all District job classifications effective October 6, 2016 to meet disclosure requirements of a It publicly available pay schedule" under the Public Employees' Pension Reform Act (PEPRA). Approval recommended by Administration Committee. e. Adopt Resolution No. 2016-039 accepting: (1) an irrevocable offer of dedication from Pulte Home Corporation of a sanitary sewer easement; (2) a grant of easement from the City of Orinda for a parcel of land located within APN 260-191-011, and (3) a grant of easement from Orinda Union School District for a parcel of land located within APN 260-191-012, all as related to the Orinda Grove Project located in Orinda, Job No. 5494; and authorizing staff to record documents with the Contra Costa County Recorder. f. Adopt Resolution No. 2016-040 authorizing the execution of a quitclaim deed to SNH SE Properties Trust, owner of the property located at 1860 San Miguel Drive in Walnut Creek , Job No. 1558 — Parcel A (portion) (APN 180- 020-008); and authorizing staff to record documents with the Contra Costa County Recorder. g. Award a construction contract in the amount of$114,400 to Breneman, Inc., the lowest responsive and responsible bidder for the Kiewit Property Paving Project, District Project 7350; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & operations Committee. h. Award a Guaranteed Maximum Price construction contract in the amount of $4,887,800 to Manito Construction, Inc. for the Pump and Blower Building Seismic Upgrades, District Project (DP) 7291; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to: 1) Execute the contract documents subject to submittal requirements; 2) Execute an agreement amendment with Complete Project Solutions to increase the cost ceiling from $243,400 to $588,400 to provide as- needed construction support services for DP 7291; and CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Agenda-Page 4 3) Transfer $829,000 from the Capital Improvement Budget (CIB) contingency account to DP 7291. Approval recommended by Engineering & Operations Committee. 12. PUBLIC HEARINGS a. Conduct a public hearing to consider adopting Resolution No. 2015-041 finding that, in accordance with California Public Contract Code Section 7201, the Headworks Screening Upgrade, District Project 7327, is substantially complex to justify increasing the construction contract retention amount from 5 percent to 10 percent. Approval recommended by Engineering & Operations committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct the public hearing and adopt the resolution. 13. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. F b. counsel for the District C. Secretary of the District d. Board Members 1) Committee Minutes a) September 19, 2015 —Administration committee meeting — Member Williams and Member McGill. b) September 21, 2015 — Real Estate, Environmental & Planning Committee meeting -- Member McGill and Member Nejedly. c) September 22, 2015 — Engineering & Operations Committee meeting -- Member Causey and President Pilecki. d) September 22, 2015 — Finance Committee meeting — President Pilecki and Member Causey. Staff Recommendation: Receive the Committee minutes. CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2416 Board Agenda-Page 5 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causev • September 21, 2016 — Sustainable Contra Costa 8th Annual Awards Gala — Concord • October 6, 2016 -- Liaison presentation to the Real Estate Marketing Association (RMA) - Danville Member McGill • September 16, 2016 -- East Bay Leadership Series Part III: The Workplace of the Future — Concord ■ September 21, 2016 — Sustainable Contra Costa 8th Annual Awards Gala — Concord • September 20, 2016 -- Northern California Chapter CCIM Broker Forum focusing on the Contra Costa Northern Waterfront-- Pleasant Hill Member Nejed ly Member Williams President Pilecki September 21, 2016 -- Sustainable Contra Costa 8th Annual Awards Gala - Concord Staff Recommendation: Receive the reports and announcements. 3) Reguests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: consider any requests. CENTRAL CONTRA COSTA SANITARY DISTRICT October 6, 2016 Board Agenda-Page 6 14. COMPREHENSIVE WASTEWATER MASTER PLAN WMP)WORKSHOP #2 (Approximately 90 minutes, including staff and consultant presentations.) a. Collection System Master Plan 1} Sewer rehabilitation and replacement (3Q minutes) 2} Inlet weather capacity improvements (45 minutes) b. Review Planning and Rate-Setting Schedule. Reviewed by Finance Committee. (75 minutes) Staff Recommendation: Hold CWMP Workshop and provide input to staff. 15. EMERGENCY SITUATIONS 16. REQUESTS FOR FUTURE AGENDA ITEMS 17. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT October fi, 2016 Board Agenda- Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DA TEITIME MEE TIN GIA TTENDEES J L O CM TI ON OCTOBER 2016 Friday Administration Committee Meeting Third Floor Executive Conference Room October 7 Williams, McGill 8:30 a.m. October 12 California Special Districts Association San Diego Annual Conference McGill Thursday Board Meeting Board Room October 20 Board of Directors 1:30 p.m. Friday Engineering&Operations Committee Second Floor Conference Room October 21 Meeting 9:00 a.m. Causey,Pilecki Monday Administration Committee Meeting Third Floor Executive Conference Room October 24 Williams, McGill 8:30 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room October 24 Pilecki, Causey 3:00 p.m. Tuesday Real Estate, Environmental &Planning Second Floor Conference Room October 25 Committee Meeting 9:30 a.m. McGill, Ng`edl NOVEMBER 2016 October 31-November 4 California Public Employers Labor Monterey Relations Association (CALPELRA) Conference McGill Thursday Board Meeting Board Room November 3 Board of Directors 1:3a p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room November 7 Williams, McGill 8:30 a.m. Tuesday Engineering &Operations Committee Second Floor Conference Room November 8 Meeting 10:30 a.m. Causey, Pilecki Thursday Special Board Meeting (Comprehensive Multi-Purpose Room November 10 Wastewater Master Plan Workshop) 8:00 a.m.to 2:00 p.m. Board of Directors November 15-17 Bay-Delta Science Conference Sacramento MC Gill Thursday Board Meeting Board Room November 17 Board of Directors 1:30 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room November 21 Williams, McGill 8:30 a.m. Tuesday Real Estate, Environmental &Planning Second Floor Conference Room November 22 Committee Meeting 3:00 p.m. McGill,Ne"edl Monday Finance Committee Meeting Second Floor Conference Room November 28 Pilecki, Causey 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 9130116