HomeMy WebLinkAbout07.a.1)b) Receive FY 2015-16 Capital Improvement Budget Pre-Audit Year-End Status Report Central Contra Costa Sanitary District Ta. l )b)
' BOARD OF DIRECTORS
- POSITION PAPER
Board Meeting Date: September 15, 2016
Subject: RECEIVE FISCAL YEAR 2015-16 CAPITAL IMPROVEMENT BUDGET
PRE-AUDIT YEAR-END STATUS REPORT
Submitted By: Initiating Dept/Div.:
Edgar J. Lopez, Capital Projects Division Engineering & Technical Services / Capital
Manager Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
T. Vassallo—Finance Manager
JM. Petit—Director of Engineering &Technical Services 4-,- Roger S.Bailey
General Manager
ISSUE: The Board of Directors (Board) approves the Capital Improvement Budget (CIB)
and Ten-Year Plan on an annual basis. At Fiscal Year (FY) end, staff reviews and
compares the final revenues and expenditures, based on the pre-audit financial reports, to
update the Board on the progress of the Capital Program budget versus actual activity.
BACKGROUND: A public hearing was held on June 4, 2015, after which the Board
adopted the FY 2015-16 CIB and Ten-Year Plan. The proposed revenue and estimated
CIB expenditures within the FY 2015-16 CIB were $28,767,500 and $30,790,000,
respectively. Based on the pre-audit June 2016 financial statements, the actual revenues
and expenditures are $32,300,513 and $27,705,114, as detailed in Attachment 1 - Fiscal
Year 2015-16 CIB Pre-Audit Year-End Status Report.
There were 81 projects active in the Capital Improvements Program (CIP) in FY 2015-16,
of which 20 projects have been completed and closed out. Although the Capital Program
underspent by $3,084,886, the remaining FY 2015-16 unspent budgets have been carried
over to FY 2016-17. The major reason for the budget variance is due to delayed
construction of the Pleasant Hill-Grayson Creek Trunk Sewer project and the Pump and
Blower Building Seismic Upgrades.
ALTERNATIVES/CONSIDERATIONS: None.
FINANCIAL IMPACTS: Due to the FY 2015-16 CIB expenditure variances, the Sewer
Construction Fund beginning cash balances for FY 2016-17 is higher than projected.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this subject at the September 6, 2016 meeting and recommended receipt of the
report.
RECOMMENDED BOARD ACTION: Receive the FY 2015-16 CIB Pre-Audit Year-End
Status Report.
Attached Supporting Document:
1. Attachment 1 —FY 2015-16 CIB Pre-Audit Year-End Status Report
Attachment 1
FY 2015-16 CIB Pre-Audit Year-End Status Report
Overall Capital Program Activity:
Budgeted Actual
Total Expenditures $30,790,000 $27,705,114
Total Revenues $28,767,500 $32,300,513
Expenditures Over
Revenues ($2,022,500) $4,595,399
Capital Expenditures by Program:
Program Projected Actual Expenditures
Expenditures*
Treatment Plant $10,410,000 $8,888,873
Collection System $15,950,000 $14,516,473
General Improvements $3,980,000 $3,533,834
Recycled Water $450,000 $765,934
Totals: $30,790,000 $27,705,114
*Adopted on the June 4, 2015 Board Meeting..
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Attachment 1
FY 2015-16 CIS Pre-Audit Year-End Status Report
Capital Revenue by Category:
Revenue Category Budgeted Revenues Actual Revenues
Sewer Service Charge* $8,110,000 $8,319,860
Ad Valorem Taxes* $10,060,000 $11,067,302
Facilities Capacity Fees $6,184,000 $7,594,878
Pumped Zone Fees $450,000 $779,222
Interest $187,000 $169,350
City of Concord $3,150,000 $3,671,892
Reimbursements
All Other (REW, Dev. Fees, $626,500 $698,009
Other)
Totals: $28,767,500 $32,300,513
*Capital revenue portion
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