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Home My WebLink About00. BOARD AGENDA Central Contra Costa Sanitary District '-VIA11 2016 Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 BOARD OF DIRECTORS: REGULAR BOARD MEETING IAD J.PILECJnt President PAUL H.CAUSE Y AGENDA President Pro Tem MICHAEL R.MCGILL Thursday DAVDR. WILLI"S September 15, 2016 Beard Room PHONE:� 925),225-9500 FAX. (925)372-0192 1:30 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction,under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk,5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate,please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229.7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are Videotaped and posted to the District's website as soon as practicable following the meeting. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Agenda - Page 2 Open Session — Board Room (Video recorded) 1:30 p.m. ROLL CALL a. Pledge of Allegiance b. Introductions • Damon Dun, Technical Support Analyst in the Information Technology Division, Administration Department, effective August 22, 2016. • Joseph Smith, Technical Support Analyst in the Information Technology Division, Administration Department, effective August 22, 2016. • Jay Lin, Associate Engineer — Electrical in the Engineering & Technical Services Department/Capital Projects Division, effective September 1, 2016. Staff Recommendation: Welcome new employees. President Pilecki will present the District pins. 2. PUBLIC COMMENT PERIOD 3. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 4. AWARDS AND PRESENTATIONS a. Receive the Achievement of Excellence in Procurement (AEP) Award for 2016 from the National Procurement Institute, Inc. (5 minute staff presentation.) Staff Recommendation: Purchasing and Materials Services Manager Stephanie King will present the award to the Board. b. Project update from Diablo Country Club (DCC) representative on demonstration satellite water recycling facility (SWRF). (10 minute update by representative of DCC.) Staff Recommendation: Receive the update. CENTRAL CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Agenda - Page 3 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) September 1, 2016 (Special); and 2) September 1, 2016 (Regular). b. Set public hearing for October 6, 2016 at 1:30 p.m. to receive comments on increasing the construction contract retention amount to 10 percent for the Headworks Screening Upgrade, District Project 7327, in accordance with California Public Contract Code Section 7201. 6. OTHER BOARD ACTION ITEMS a. Approve and ratify an amendment to the 2012 Memorandum of Understanding (MOU) between the District and the Management Group effective August 22, 2016 to remove the classifications of Deputy General Manager and Human Resources Manager from the bargaining unit; and adopt Resolution No. 2016-036 confirming the salary and benefits for these unrepresented at -will positions. (No presentation is planned, District labor counsel and staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve and ratify the amendment and adopt the resolution. b. Adopt Resolution No. 2016-037 encouraging and promoting pollution prevention and declaring September 19-25, 2016 as Pollution Prevention Week; and receive information on the District's Pollution Prevention Week Recognition. (10 minute staff presentation.) Staff Recommendation (Motion Required): Adopt the resolution. C. Adopt Resolution of Application No. 2016-038 requesting that Contra Costa Local Area Formation Commission (LAFCO) initiate boundary reorganization proceedings to annex one annexation area in San Ramon to the District and East Bay Municipal Utility District (EBMUD) - District Annexation (DA) 191 — Faria Preserve West in San Ramon, and making findings. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt the resolution. CENTRAL CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Agenda - Page 4 7. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Receive Fiscal Year 2015-16 Strategic Plan Annual Report — Summary of Achievements. (15 minute staff presentation.) Staff Recommendation: Receive the report. b) Receive Capital Improvement Budget (CIB) June 30, 2016 Year -End Status Report. Reviewed by Engineering & Operations Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. C) Receive update on National Pollutant Discharge Elimination System (NPDES) Permit renewal. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District 1) Review draft Board Calendar for 2017. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Provide direction in setting the 2017 Board Calendar. d. Board Members 1) Committee Minutes a) September 6, 2016 — Engineering & Operations Committee meeting — Member Causey and President Pilecki. Staff Recommendation: Receive the Committee minutes. CENTRAL CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Agenda - Page 5 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causey Member McGill • August 25, 2016 — Industrial Association of Contra Costa County (IACCC) August Forum in Pleasant Hill. Featured speakers: District 3 County Supervisor Candidates Steve Barr and Diane Burgis. Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 8. EMERGENCY SITUATIONS 9. REQUESTS FOR FUTURE AGENDA ITEMS 10. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT September 15, 2016 Board Agenda - Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION SEPTEMBER 2016 Monday Administration Committee Meeting Third Floor Executive Conference Room September 19 Williams, McGill 8:30 a.m. Tuesday Real Estate, Environmental & Planning Second Floor Conference Room September 20 Committee Meeting 3:00 p.m. McGill, Ne'edl Thursday Engineering & Operations Committee Second Floor Conference Room September 22 Meeting 1:30 p.m. Causey, cki Thursday Finance Committee Meeting Second Floor Conference Room September 22 Pilecki, Causey 3:00 p.m. OCTOBER 2016 Thursday Board Meeting Board Room October 6 Board of Directors 1:30 p.m. Friday Administration Committee Meeting Third Floor Executive Conference Room October 7 Williams, McGill 8:30 a.m. Thursday Board Meeting Board Room October 20 Board of Directors 1:30 p.m. Friday Engineering & Operations Committee Second Floor Conference Room October 21 Meeting 9:00 a.m. Causey, cki Monday Administration Committee Meeting Third Floor Executive Conference Room October 24 Williams, McGill 8:30 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room October 24 Pilecki, Causey 3:00 p.m. Tuesday Real Estate, Environmental & Planning Second Floor Conference Room October 25 Committee Meeting 3:00 p.m. McGill, Ne'edl Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 9/9/16