HomeMy WebLinkAbout04. Fiscal Year 2015-16 CIB Pre-audit Year-end Status ReportCentral Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 15, 2016
Subject:
4.
RECEIVE FISCAL YEAR 2015-16 CAPITAL IMPROVEMENT BUDGET
PRE -AUDIT YEAR-END STATUS REPORT
Submitted By: Initiating Dept./Div.:
Edgar J. Lopez, Capital Projects Division Engineering & Technical Services / Capital
Manager Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
T. Vassallo — Finance Manager
JM. Petit — Director of Engineering & Technical Services
Roger S. Bailey
General Manager
ISSUE: The Board of Directors (Board) approves the Capital Improvement Budget (CIB)
and Ten -Year Plan on an annual basis. At Fiscal Year (FY) end, staff reviews and
compares the final revenues and expenditures, based on the pre -audit financial reports, to
update the Board on the progress of the Capital Program budget versus actual activity.
BACKGROUND: A public hearing was held on June 4, 2015, after which the Board
adopted the FY 2015-16 CIB and Ten -Year Plan. The proposed revenue and estimated
CIB expenditures within the FY 2015-16 CIB were $28,767,500 and $30,790,000,
respectively. Based on the pre -audit June 2016 financial statements, the actual revenues
and expenditures are $32,300,513 and $27,705,114, as detailed in Attachment 1 - Fiscal
Year 2015-16 CIB Pre -Audit Year -End Status Report.
There were 81 projects active in the Capital Improvements Program (CIP) in FY 2015-16,
of which 20 projects have been completed and closed out. Although the Capital Program
underspent by $3,084,886, the remaining FY 2015-16 unspent budgets have been carried
over to FY 2016-17. The major reason for the budget variance is due to delayed
construction of the Pleasant Hill -Grayson Creek Trunk Sewer project and the Pump and
Blower Building Seismic Upgrades.
ALTERNATIVES/CONSIDERATIONS: None.
FINANCIAL IMPACTS: Due to the FY 2015-16 CIB expenditure variances, the Sewer
Construction Fund beginning cash balances for FY 2016-17 is higher than projected.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this subject at the September 6, 2016 meeting and recommended receipt of the
report.
RECOMMENDED BOARD ACTION: Receive the FY 2015-16 CIB Pre -Audit Year -End
Status Report.
Page 1 of 1
Attached Sunportina Document:
1. Attachment 1 — FY2015-16 CIB Pre -Audit Year -End Status Report
Attachment 1
FY 2015-16 CIB Pre -Audit Year -End Status Report
Overall Capital Program Activity:
Budgeted Actual
Total Expenditures $30,790,000 $27,705,114
Total Revenues $28,767,500 $32,300,513
Expenditures Over
Revenues
($2,022,500) $4,595,399
Capital Expenditures by Program:
Program Projected Actual Expenditures
Expenditures*
Treatment Plant $10,410,000 $8,888,873
Collection System $15,950,000 $14,516,473
General Improvements $3,980,000 $3,533,834
Recycled Water $450,000 $765,934
Totals: $30,790,000 $27,705,114
*Adopted on the June 4, 2015 Board Meeting.
Page 1 of 2
Attachment 1
FY 2015-16 CIB Pre -Audit Year -End Status Report
Capital Revenue by Category:
Revenue Category Budgeted Revenues
Sewer Service Charge* $8,110,000
Ad Valorem Taxes* $10,060,000
Facilities Capacity Fees $6,184,000
Pumped Zone Fees $450,000
Interest $187,000
City of Concord
Reimbursements
All Other (REW, Dev. Fees,
Other)
Totals:
*Capital revenue portion
Actual Revenues
$8,319,860
$11,067,302
$7,594,878
$779,222
$169,350
$3,150,000 $3,671,892
$626,500 $698,009
$28,767,500 $32,300,513
Page 2 of 2
4.
Presentation
FY 2015-16
CAPITAL IMPROVEMENT BUDGET
PRE -AUDIT YEAR-END STATUS
REPORT
September 6, 2016
Engineering and Operations
Committee Meeting
Edgar J. Lopez, PE
Capital Projects Division Manager
Central Contra Costa Sanitary District
Protecting Public Health and the Environment
FY 2015-16
Overall Capital Program Activity
Budgeted Actual
Total Expenditures $30,790,000 $27,705,114
Total Revenues $28,767,500 $32,300,513
Expenditures over
Revenues ($2,022,500) $4,595,399
1
FY 2015-16 Capital Revenue by Category
Revenue Category
Sewer Service Charge*
Ad Valorem Taxes*
Facilities Capacity Fees
Pumped Zone Fees
Interest
City of Concord Reimbursements
All Other (ReW, Dev. Fees, Other)
Totals
* Capital portion of revenues
Budgeted
Revenues
$8,110,000
$10,060,000
$6,184,000
$450,000
$187,000
$3,150,000
$626,500
$28,767,500
Actual
Revenues
$8,319,860
$11,067,302
$7,594,878
$779,222
$169,350
$3,671,892
$698,009
$32,300,513
FY 2015-16 Capital Expenditures by Program
Program
Treatment
Plant
Collection
System
General
Improvements
Recycled
Water
Totals
Projected
Expenditures*
$10,410,000
Actual
Expenditures
Variance
$8,888,873 $1,521,127
$15,950,000 $14,516,473 $1,433,527
$3,980,000 $3,533,834 $446,166
$450,000
$30,790,000
Description
Pump and Blower
delayed bids
PH -Grayson
delayed
construction start
Delayed IT
spending
Contingency
$765,934 (315,934) projects added for
drought response
$27,705,114 $3,084,886
* Adopted on June 4, 2015 Board Meeting
Carryover to FY
2016-17 CIB
2
NEW FY 2016-17
Capital Improvements Budget and Reports
A B C (A-0) D E F (C+D+E) G H(FC.)
Program
�FY FY 2016.1] Renuin�ng
Budget to FY Budget Spent to FY2015.10 Budget
2016-15 6'30210 Cary Over
r FY Approved FY 201417
Bodge
2016-17 Spent to date Budget
'Treatment Platt 627.366,360 526.422055 5974,305 613.125,000 50 514099.335 SC 614.899.3051
'cos. -son System 518.753.213 817.317 686 S1.436.527 517.925.105 50 5'9360.632 SC 515.360632 1
'General ltnproemclm 55604,612 86..129.558 5475,054 53806651 SO 54283,705 50 $4283.7851
recycled Wttv 51262.677 51.062.977 5200,000 5500.000 SO 0700.000 5C 6700.000
recycled
SO 50 SO 51450000 50 5140.000 SC 61,450,0001
Totals: 554,017,162 550,932,276 53,084,886 836,808,756 50 539,893,642 50 139,893,642
• Each program shall be same format, including all projects.
• All program/project transfers shall be documented under Budget
adjustments and through Sungard.
• Cognos report will follow after spreadsheet is finalized.
Questions?
3