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Home My WebLink About00.BOARD AGENDA 09-01-16 REGULAR BOARD MEETING AGENDA Thursday September 1, 2016 Board Room 1:30 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District’s website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District’s website as soon as practicable following the meeting. BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org CENTRAL CONTRA COSTA SANITARY DISTRICT September 1, 2016 Board Agenda - Page 2 Open Session – Board Room (Video recorded) 1:30 p.m. 1. ROLL CALL a. Pledge of Allegiance b. Introductions • Alex Bondad, Utility Worker in the Operations Department – Plant Maintenance Division, effective August 18, 2016. • Damon Dun, Technical Support Analyst in the Information Technology Division, Administration Department, effective August 22, 2016. • Joseph Smith, Technical Support Analyst in the Information Technology Division, Administration Department, effective August 22, 2016. Staff Recommendation: Welcome new employees. President Pilecki will present the District pins. 2. PUBLIC COMMENT PERIOD 3. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 4. AWARDS AND PRESENTATIONS a. Receive the National Association of Clean Water Agencies (NACWA) 2015 Peak Performance Award – Platinum 18. (5 minute staff presentation.) Staff Recommendation: Plant Operations Division Manager Alan Weer will present the award to the Board. 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) August 18, 2016 (Special); and 2) August 18, 2016 (Regular). b. Approve expenditures dated September 1, 2016. Approval recommended by Finance Committee. c. Receive June 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT September 1, 2016 Board Agenda - Page 3 d. Review and approve both 1) Board Policy No. BP 005 - Statement of Investment Policy, and 2) the Investment Guidelines Document for the Government Accounting Standards Board (GASB) 45 Trust, both with no changes. Approval recommended by Administration Committee. e. Adopt Resolution No. 2016-034 approving changes to the District’s Conflict of Interest Code and directing the Secretary of the District to complete the 2016 Conflict of Interest Code Biennial Notice and submit it to the County Board of Supervisors for approval. f. Adopt Resolution No. 2016-035 establishing the appropriations limit in the amount of $100,366,833 for Fiscal Year 2016-17, in accordance with Article XIII B of the California Constitution, using the change in the California per capita personal income percentage and change in population to calculate the appropriations limit. 5.5 OTHER BOARD ACTION ITEMS a. Receive report on status and schedule delays for three existing Power Purchase Agreements with Sun Edison, LLC for solar power at three District- owned locations; and provide direction to staff as may be required to modify the existing agreements. (10 minute staff presentation.) Staff Recommendation (Motion Required): Receive the report and direct staff with regard to modifying the agreements, or taking other action. 6. LEGISLATIVE MATTERS 7. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Receive Fiscal Year 2015-16 Pre-Audit Year-End Financial Statement Summary Report. Reviewed by Finance Committee. (No presentation is planned; staff will be available to answer questions.) b) Receive Fiscal Year 2015-16 Risk Management Annual Report. Reviewed by Administration Committee. (10 minute staff presentation.) Staff Recommendation: Receive the reports. CENTRAL CONTRA COSTA SANITARY DISTRICT September 1, 2016 Board Agenda - Page 4 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Committee Minutes a) August 19, 2016 – Administration Committee meeting – Member Williams and Member McGill. b) August 23, 2016 – Finance Committee meeting – President Pilecki and Member Causey. Staff Recommendation: Receive the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causey Member Nejedly Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 3) Requests for Stipend/Reimbursement or Conference Attendance – Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 8. EMERGENCY SITUATIONS 9. REQUESTS FOR FUTURE AGENDA ITEMS 10. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT September 1, 2016 Board Agenda - Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 8/26/16 DATE/TIME MEETING/ATTENDEES LOCATION SEPTEMBER 2016 Tuesday September 6 10:30 a.m. Engineering & Operations Committee Meeting Causey, Pilecki Second Floor Conference Room Thursday September 15 1:30 p.m. Board Meeting Board of Directors Board Room Monday September 19 8:30 a.m. Administration Committee Meeting Williams, McGill Third Floor Executive Conference Room Tuesday September 20 3:00 p.m. Real Estate, Environmental & Planning Committee Meeting McGill, Nejedly Second Floor Conference Room Thursday September 22 3:00 p.m. Finance Committee Meeting Pilecki, Causey Second Floor Conference Room OCTOBER 2016 Thursday October 6 1:30 p.m. Board Meeting Board of Directors Board Room Friday October 7 8:30 a.m. Administration Committee Meeting Williams, McGill Third Floor Executive Conference Room Tuesday October 11 10:30 a.m. Engineering & Operations Committee Meeting Causey, Pilecki Second Floor Conference Room Thursday October 20 1:30 p.m. Board Meeting Board of Directors Board Room Monday October 24 8:30 a.m. Administration Committee Meeting Williams, McGill Third Floor Executive Conference Room Monday October 24 3:00 p.m. Finance Committee Meeting Pilecki, Causey Third Floor Executive Conference Room Tuesday October 25 3:00 p.m. Real Estate, Environmental & Planning Committee Meeting McGill, Nejedly Second Floor Conference Room