HomeMy WebLinkAbout07.d.1)a) Minutes - Administration Committee 8-19-16Central Contra Costa Sanitary District
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SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ADMINISTRATION COMMITTEE
MINUTES
Friday, August 19, 2016
3:30 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair David Williams
Member Mike McGill
BOARD OF DIRECTORS:
TAD J. PILECK!
President
PAUL H. CAUSEY
President Pro Tem
MICHAEL R. !CGILL
JAMES A. NEJEDLY
DAVID R. WILLIAMS
PHONE: (925) 228-9500
FAX: (925) 372-0192
www.centralsan.org
Staff:
General Manager Roger S. Bailey
Finance Manager Thea Vassallo (left after Item 5.)
Communication Services and Intergovernmental Relations Manager Emily Barnett
Risk Management Administrator Shari Deutsch (left after Item 4.)
Assistant to the Secretary of the District Donna Anderson
1. Call Meeting to Order
Chair Williams called the meeting to order at 3:30 p.m.
2. Public Comments
None.
3.* Receive Fiscal Year 2015-16 Risk Management Annual Report
Ms. Deutsch distributed a PowerPoint summary of the Fiscal Year 2015-16 Risk
Management Annual Report and reviewed it with the Committee.
In response to a question from Chair Williams, Ms. Deutsch explained that the
District participates in the California Sanitation Risk Management Authority
(CSRMA) Workers' Compensation Program, which has over 50 member
agencies in California. She said the District's Workers' Compensation net loss
Administration Committee Minutes
August 19, 2016
Page 2
ratio is determined by dividing the total cost of claims occurring within a policy
year by the net premium paid by the District to insure against those claims. A net
loss ratio of 1.0 is the break-even point and the District's net loss ratio is currently
below that. Since joining the CSRMA risk pool in 2001, the District has received
retrospective rating adjustments and dividends that have reduced the District's
overall premium cost by approximately 15%. Ms. Deutsch said the District's
Workers' Compensation claims experience is generally better than its peers
within the CSRMA pool of similar agencies.
As part of the discussion regarding lessening the risk for future workers'
compensation claims, it was noted that, for certain positions, the District
administers a "Post -Offer, Pre -Employment" Test as a means of determining if a
prospective employee can reasonably perform the physical demands of the
position. Chair Williams said he would be interested in knowing how long the
District has been utilizing the test, whether there have been any revocations of
offers, and whether there is an override. Ms. Deutsch said she will find out.
Member McGill said the Board should know how prepared the District is for
responding to an emergency such as a natural disaster. Chair Williams said that
from a Board Member's perspective, he would like to know what is included in
the District's emergency management plan and where it stands in terms of
readiness. Ms. Deutsch said staff is planning to bring a detailed report to the
Board in the near future that addresses the District's Emergency Operations Plan
(EOP), Local Hazard Mitigation Plan (LHMP), Continuity of Operations Plan
(COOP), and Emergency Action Plan (EAP). It will also include information as to
staff training, which is an ongoing process.
COMMITTEE ACTION: Reviewed and provided input to staff.
4. Risk Management — Loss Control Report; discuss outstanding claims and new
claims, if any
Ms. Deutsch said there was nothing new to report.
COMMITTEE ACTION: Received the report.
5. Review Board Policy No. BP 005 - Statement of Investment Policy for District
Assets, and approve the Investment Guidelines Document for the Government
Accounting Standards Board (GASB) 45 Trust
This item was taken out of order, immediately after Item 2.
Ms. Vassallo explained that BP 005 underwent extensive modifications last year
after the policy was reviewed by outside consultant Lauren Brant, Managing
Director of PFM Asset Management LLC. Staff has reviewed BP 005 and, in
Administration Committee Minutes
August 19, 2016
Page 3
consultation with Ms. Bryant, determined that no rule changes have occurred
which would necessitate revisions to the policy or the Investment Guidelines
Document. Therefore, it was recommended that both BP 005 and the
Investment Guidelines Document be readopted by the Board with no changes.
COMMITTEE ACTION: Reviewed and recommended Board approval.
6. Review Gantt chart of activities leading up to 2017 Labor Negotiations
Mr. Bailey stated that there were no changes to the schedule since the last
meeting and progress on the items is on track.
COMMITTEE ACTION: Reviewed the Gantt chart.
7 Announcements
a. Future scheduled meetings:
Friday, September 2, 2016 at 8:20 a.m. (canceled)
Monday, September 19, 2016 at 8:30 a.m.
Friday, October 7, 2016 at 8:30 a.m.
b. Mr. Bailey announced that earlier this week the District responded to a
Public Records Act request from Robert Fellner, Research Director of
Transparent California, seeking employee compensation data for 2015.
Subsequently, Mr. Feliner contacted Daniel Borenstein of the Bay Area
News Group to discuss the District's decision to separate the reporting of
total pension costs (unfunded liabilities) from individual employees' current
year total compensation. Mr. Borenstein contacted the District for
information regarding this decision. Mr. Bailey said the District will
respond next week.
COMMITTEE ACTION: Received the announcements.
8. Suggestions for future agenda items
None.
9. Adjournment — at 5:13 p.m.
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