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HomeMy WebLinkAbout05.a.2) Minutes of Regular Board meeting held on August 18, 20165.a.2) Central Contra Costa Sanitary District fi,vvtegtigptttlgcpyogttpgttptgaftgpvgotmBBEAqg.mggytfygwgotttow.ptgfntggv.:lggtt' MINUTES* REGULAR BOARD MEETING Board Room Thursday, August 18, 2016 1:30 p.m. ROLL CALL DRAFT Open Session — Board Room (Video recorded) BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Teni MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS A regular meeting of the Board of Directors was called to order by President Pilecki at 2:00 p.m. Secretary of the District Elaine Boehme called roll: PRESENT: Members: McGill, Williams, Pilecki ABSENT: Members: Causey, Nejedly a. Pledge of Allegiance The Board, staff and audience joined in the Pledge of Allegiance. 2. PUBLIC COMMENT PERIOD No comments. 3 REQUESTS TO CONSIDER MATTERS OUT OF ORDER There were no requests to consider items out of order; however, District Counsel Kent Alm reported out on the closed session held immediately prior to this meeting, stating that instruction was given to the labor negotiators. 4. AWARDS AND PRESENTATIONS None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Meeting Minutes - Page 2 5. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) August 4, 2016 (Regular); and 2) August 9, 2016 (Special). b. Approve update to Board Policy No. BP 014 — District -Owned Mobile Computing Devices for Board Members. Approval recommended by Administration Committee. c. Approve 5 percent salary adjustment (from $250,000 to $262,500 per year) for General Manager Roger S. Bailey and Second Amendment to his 2013 Employment Agreement effective August 18, 2016. d. Approve revision to pay grade for the Secretary of the District position from M-36 ($9,869-$11,995 per month) to M-35 ($10,115-$12,295 per month), effective August 18, 2016. e. Adopt Resolution No. 2016-032 accepting an offer of dedication from Northwestern Mutual Life Insurance Company of two grants of easement related to 235 Ygnacio Valley Road and 1776 Lacassie Avenue in Walnut Creek; and authorizing staff to record documents with the Contra Costa County Recorder. With regard to Item 5.e., Mr. Alm reported that the proposed resolution in the agenda packet had been modified to correct certain technical information. A revised resolution was distributed in advance of the meeting to the Board Members and public and he said staff was available to answer any questions. BOARD ACTION: Motion was made by Member Williams and seconded by Member McGill to adopt all Consent Calendar items, including the modified resolution for Item 5.e. Motion passed by unanimous vote of the Board Members present. [3-0; Causey and Nejedly absent] 6. OTHER BOARD ACTION ITEMS a. Adopt Resolution No. 2016-033 allowing participants to borrow funds from the District's 457 Deferred Compensation Plan. Approval recommended by Administration Committee. President Pilecki said that normally he would vote against such an item because allowing employees to borrow from retirement funds defeats the purpose. However, in this instance, since the monies are comprised entirely of employee contributions, and to the extent a loan can help make home ownership a possibility for employees, he would support the addition of a loan feature to the 457 Deferred Compensation Plan. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Meeting Minutes - Page 3 BOARD ACTION: Motion was made by Member Williams and seconded by Member McGill to adopt Resolution No. 2016-033 to allow participants to borrow funds from the District's 457 Deferred Compensation Plan. Motion passed by unanimous vote of the Board Members present. [3-0; Causey and Nejedly absent.] 7. LEGISLATIVE MATTERS a. Receive update from staff on pending legislative matters. Communication Services and Intergovernmental Affairs Manager Emily Barnett presented a PowerPoint outlining important dates for conclusion of the current legislative session, stating that the last opportunity for the House to pass bills will be around midnight on September 2, and any legislation signed by the Governor before October 2 will become effective Januaty 1, 2017. In terms of priority legislation and other matters, Ms. Barnett noted the following: • SB 163 (Hertzberg), which would have set mandates for ocean/bay dischargers, failed to make it out of Committee but may be resubmitted next year. • SB 1069 (Wieckowski) regarding accessory dwelling units will most likely pass with the amendments supported by the California Association of Sanitation Agencies (CASA) and the District. President Pilecki asked how this will impact the District in the future. General Manager Roger S. Bailey said staff will give the Board a presentation on the impacts at a future date once the bill is signed and more is known. • Little Hoover Commission Public Hearing on Special Districts (follow-up from 2000 report) — Ms. Barnett said the District is rumored to be mentioned in the upcoming hearing on August 25, 2016 as a follow-up to the 2000 Commission report on financial reporting. Mr. Bailey said staff will wait for specifics of the hearing testimony and will respond accordingly. BOARD ACTION: Received the update. 8. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Update/debrief on 70th Anniversary Open House held July 16, 2016. [Continued from August 4, 2016.] CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Meeting Minutes - Page 4 Ms. Barnett briefly reviewed the information included with the agenda materials and presented a PowerPoint and video highlighting some of the event's accomplishments. Member McGill said tremendous kudos were expressed to Ms. Barnett's group and the entire District at the quarterly Contra Costa Chapter meeting of the California Special Districts Association (CSDA) held the Monday following the event. Participants gave a number of positive testimonials and encouraged other special districts to consider doing something similar. He said it called attention to Central San and the unique services it provides. Member Williams said the event was a great success. He congratulated Ms. Barnett's team and all the employees who participated. President Pilecki said he has been approached by people in the community saying what a wonderful event it was. They specifically pointed out the collection system operation employees, the plant tours, and the commentators on the bus tours. BOARD ACTION: Received the update/debrief. b) Debrief on recent La EspiralNogel flood loss. Reviewed by Administration Committee. Risk Management Administrator Shari Deutsch reviewed the presentation included with the agenda materials. Member McGill noted that a series of cascading problems led to this incident. He encouraged staff to look not only at the lessons learned from this claim, but to step back and ask what can be done organizationally in other areas to avoid a cascading failure again in the future. BOARD ACTION: Received the debrief. c) Briefing on IFAT-2016 (Internationale Fachmesse fur Abwasser Technik or International Trade Fair for Sewage Technology), an international conference which is the World's Leading Trade Fair for Water, Sewage, Waste and Raw Materials. Reviewed by Engineering & Operations Committee. Director of Engineering and Technical Services Jean -Marc Petit reviewed the presentation included with the agenda materials. His conclusion after attending the conference was that the District's Comprehensive Wastewater Master Plan (CWMP) is on track for the future. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Meeting Minutes - Page 5 Member McGill expressed appreciation to Mr. Petit for having attended the conference and bringing overarching ideas to the District. President Pilecki said many years ago the District sent a manager to the same conference where he was introduced to pipe -bursting technology, which is widely used today. He said it may be worthwhile to send a District representative to the biennial conference in the future. BOARD ACTION: Received the briefing. 2) Announcements a) Environmental Compliance Superintendent Tim Potter to Present at Annual Tri-State Seminary in Las Vegas from September 20-21, 2016 b) Senior Administrative Technician, Christina Gee, to Travel to San Diego to Accept 2016 Exceptional Public Outreach & Advocacy Award (Large District) From California Special Districts Association (CSDA) Mr. Bailey made the following announcement at the meeting: c) Mr. Bailey said he will be away from the District the week of August 22-26, 2016. BOARD ACTION: Received the announcements. b. Counsel for the District Mr. Alm said he will miss the September 15 Board meeting and a representative from his firm will attend in his place. c. Secretary of the District Ms. Boehme announced the following upcoming Committee meetings: Administration — Friday, August 19 at 3:30 p.m. Finance — Tuesday, August 23 at 3:30 p.m. Ms. Boehme also announced that the randomized alphabet order for the names appearing on the ballot for the November 8, 2016 election was determined by the Secretary of State earlier in the day. The four nominees will appear in the following order: Sue Welsh, Jim Nejedly, Tad Pilecki, and Paul Causey. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Meeting Minutes - Page 6 d. Board Members 1) Committee Minutes a) August 8, 2016 — Administration Committee meeting — Member Williams and Member McGill. BOARD ACTION: Received the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill • August 4, 2016 — Contra Costa County Mayors' Conference hosted by the City of Antioch. Featured speaker: David Gilbert of the Joint Genome Institute in Walnut Creek on "The Future of Biology ... Is Now." August 10-12, 2016 — California Association of Sanitation Agencies (CASA) Annual Conference in Monterey. Member McGill provided a written report covering his announcements and other meetings. Member Neiedly - Absent Member Williams — No report President Pilecki — No report BOARD ACTION: Received the reports and announcements. 3) Requests for Stiqend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 9. EMERGENCY SITUATIONS None. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Meeting Minutes - Page 7 10. REQUESTS FOR FUTURE AGENDA ITEMS None. 11. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) See Item 3. above. 12. RECESS TO CLOSED SESSION A closed session to conference with labor negotiators was held at a special meeting commencing at 1:00 p.m., immediately prior to this meeting. Therefore, this closed session was not needed. Closed Session (Not video recorded) Caucus Room 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • General Manager Roger S. Bailey Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group No closed session was held. 14. RECESS TO OPEN SESSION Not applicable. 15. REPORT OUT OF CLOSED SESSION Not applicable. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Meeting Minutes - Page 8 16. ADJOURNMENT The meeting was adjourned at 3:16 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the D strict Central Contra Costa Sanitary District County of Contra Costa, State of California