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Home My WebLink About00. BOARD AGENDA 08-18-16 ' Central Contra Costa SanitaryDistrict Nq4 2 Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-43922 BOARD OF DIRECTORS: REGULAR BOARD MEETING TA PrLEcrct President PA(JL H.CAUSEY AGENDA President Pro Tem MICHAEL R.MCGILL Thursday DAP71)R WLLIAMS August 18, 2016 Board Room PHONE: (925)228-9500 FAX: (925)372-0192 1:30p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction,under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate,please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Agenda-Page 2 Open Session — Board Room (Video recorded) 1. ROLL CALL a. Pledge of Allegiance 2. PUBLIC COMMENT PERIOD 3. REQUESTS T&CONSIDER MATTERS OUT OF ORDER 4. AWARDS AND PRESENTATIONS 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) August 4, 2016 (Regular); and 2) August 9, 2016 (Special). b. Approve update to Board Policy No. BP 014 — District-Owned Mobile Computing Devices for Board Members. Approval recommended by Administration Committee. C. Approve 5 percent salary adjustment (from $250,000 to $262,500 per year) for General Manager Roger S. Bailey and Second Amendment to his 2013 Employment Agreement effective August 18, 2016. d. Approve revision to pay grade for the Secretary of the District position from M-36 ($9,869-$11,995 per month) to M-35 ($10,115-$12,295 per month), effective August 18, 2016. e. Adopt Resolution No. 2016-032 accepting an offer of dedication from Northwestern Mutual Life Insurance Company of two grants of easement related to 235 Ygnacio Valley Road and 1776 Lacassie Avenue in Walnut Creek; and authorizing staff to record documents with the Contra Costa County Recorder. 6. OTHER BOARD ACTION ITEMS a. Adopt Resolution No. 2016-033 allowing participants to borrow funds from the District's 457 Deferred Compensation Plan. Approval recommended by Administration Committee. (No presentation is planned; a representative of ICMA-RC will be available to respond to questions.) Staff Recommendation (Motion Required): Adopt the resolution. CENTRAL CONTRA COSTA SAN/TARP DISTRICT August 18, 2016 Board Agenda-Page 3 7. LEGISLATIVE MATTERS a. Receive update from staff on pending legislative matters. (70 minute staff presentation.) Staff Recommendation: Receive the update and provide direction to staff as appropriate. 8. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reportr% s a) Update/debrief on 70t"Anniversary Open House held July 16, 2016. (10 minute staff presentation.) [Continued from August 4, 2016.] Staff Recommendation: Receive the update/debrief. b) Debrief on recent La EspiralNogel flood loss. Reviewed by Administration Committee. (10 minute staff presentation.) Staff Recommendation: Receive the debrief. c) Briefing on IFAT-2016 (Internationale Fachmesse fur Abwasser Technik or International Trade Fair for Sewage Technology), an international conference which is the World's Leading Trade Fair for Water, Sewage, Waste and Raw Materials. Reviewed by Engineering & Operations Committee. (10 minute staff presentation.) Staff Recommendation: Receive the briefing. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Agenda-Page 4 d. Board Members 1) Committee Minutes a) August 8, 2016 —Administration Committee meeting — Member Williams and Member McGill. Staff Recommendation: Receive the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill • August 4, 2016 — Contra Costa County Mayors' Conference hosted by the City of Antioch. Featured speaker: David Gilbert of the Joint Genome Institute in Walnut Creek on "The Future of Biology ... Is Now." • August 10-12, 2016 — California Association of Sanitation Agencies (CASA) Annual Conference in Monterey. Member Nejedly Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 3) Requests for Stipend/Reimbursement or Conference Attendance— Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 9. EMERGENCY SITUATIONS 10. REQUESTS FOR FUTURE AGENDA ITEMS 11. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Agenda-Page 5 12. RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) Caucus Room 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • I EDA • General Manager Roger S. Bailey Emplo ee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 14. RECESS TO OPEN SESSION 15. REPORT OUT OF CLOSED SESSION 16. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2016 Board Agenda -Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION AUGUST 2016 Friday Administration Committee Meeting Third Floor Executive Conference Room August 19 Williams,McGill 3:30 p.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room August 23 Pilecki, Causey 3:00 p.m. SEPTEMBER 2016 Thursday Board Meeting Board Room September 1 Board of Directors 1:30 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room September 2 Williams,McGill 8:30 a.m. Tuesday Engineering &Operations Committee Second Floor Conference Room September 6 Meeting 10:30 a.m. Causey, Pilecki Thursday Board Meeting Board Room September 15 Board of Directors 1:30 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room September 19 Williams, McGill 8:30 a.m. Tuesday Real Estate, Environmental &Planning Second Floor Executive Conference September 20 Committee Meeting Room 3:00 p.m. McGill, Ne'edl Thursday Finance Committee Meeting Third Floor Executive Conference Room September 22 Pilecki, Causey 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 8/12/16