Loading...
HomeMy WebLinkAbout07.d.1)c) Real Estate, Environmental & Planning Committee Minutes 07-26-167.d.1)c) Central Contra Costa Sanitary District wab SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE MINUTES Tuesday, July 26, 2016 3:00 p.m. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Mike McGiII Member Jim Nejedly BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www. centralsan. org Staff: General Manager Roger S. Bailey Deputy General Manager Ann Sasaki Director of Engineering and Technical Services Jean -Marc Petit Environmental and Regulatory Compliance Division Manager Lori Schectel Planning & Development Services Division Manager Danea Gemmell Communication Services & Intergov. Relations Manager Emily Barnett (left after Item 7.) Laboratory Superintendent Mary Lou Esparza (left after Item 9.) Senior Engineer Tom Godsey (arrived during Item 3., left after Item 8.) Associate Engineer Melody LaBella (left after Item 5.) Household Hazardous Waste Supervisor David Wyatt (left after Item 3.) Senior Environmental Compliance Inspector Colleen Henry (left after Item 5.) Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Chair McGill called the meeting to order at 3:00 p.m. 2. Public Comments Mr. Mike Ashe was present to address Item 6 on the agenda. Chair McGill requested to take the item out of order to accommodate the guest. Real Estate, Environmental & Planning Committee Minutes July 26, 2016 Page 2 3. Receive update on Residential Fill Station Mr. Wyatt reviewed the charts included in the agenda materials. He explained that new users do not include those who registered in 2015, and most of the current users are not new users. He stated that there is an overall trend of a decrease in usage from last year, which may be due to lifted restrictions from the water agencies, or the past wet season. COMMITTEE ACTION: Received the update. 4. Receive update on Shell Pipeline in East County Corridor Ms. LaBella stated that RMC Environmental was asked to look into the Shell Pipeline and found that a 16 -inch steel pipe extends from Richmond to Pittsburg, and runs just north of the District's treatment plant. It was originally owned by PG&E and then transferred to San Pablo Pipeline Company. An environmental review process was completed in the early 2000s, which found that the pipeline was operational and all maintenance was done by PG&E. Starting in 1982, it was no longer used to move fuel. She explained that the next step is to research the proper right-of-way instrument. RMC will need to research whether the right-of-way for the pipeline consists of encroachments permits from the railroad company or easements. Ms. LaBella will report on their findings at a future Committee meeting. COMMITTEE ACTION: Received the update. 5.* Review proposed Fiscal Year (FY) 2015-16 recipients for Sustainable Contra Costa's gala — The District's "Water Quality Community Partners," "Recycled Water Champions" and "Pollution Prevention" awards Ms. Barnett distributed the list of nominees and applications for the upcoming gala on September 21, 2016 (attached). She stated that Ms. LaBella and Ms. Henry will present the awards to the winners at the gala. COMMITTEE ACTION: Reviewed the nominees for this year's awards. 6.* Review proposed terms of draft Diablo Country Club (DCC) Planning Agreement regarding satellite water recycling facility (SWRF) This item was taken out of order, immediately following Item 2. Ms. LaBella distributed an updated table of activities and responsibilities (Exhibit A- 1), and a Planning Agreement Overview (attached). She directed the attention of the Committee to the yellow highlighted sections of Exhibit A-1, which lists the anticipated tasks during the Planning Agreement tenure. In particular, she referred to the line item for the environmental review process. She explained that the reason for the change was District Counsel wanted to make it a better description. Ms. LaBella Real Estate, Environmental & Planning Committee Minutes July 26, 2016 . Page 3 clarified that the environmental review process would be conducted in compliance with the California Environmental Quality Act (CEQA). She also reviewed the highlights listed in the Overview, stating that the SWRF is proposed to be constructed and financed by DCC, and that it will be cost neutral to the District. She stated that wastewater dedication language has also been included to address water supply. Chair McGill asked for public comment. Mr. Mike Ashe, a resident near one of the proposed SWRF locations, expressed his opposition to the project if it were to be constructed at the proposed location referred to as Alternative Site 1. He stated that the project will negatively affect many people, while only benefitting a small community and it is essentially a moral obligation to stop the project before placing a facility so close to family residences. Mr. Ashe also asked several questions, which he offered to enumerate in an email to Ms. Barnett for staff to answer after the meeting. In response to Mr. Ashe's comments, Member Nejedly explained that the SWRF project has not been approved at this point, and the Committee and Board are still reviewing the proposed planning agreement. Chair McGill stated that approving the document included in the packet for this item does not obligate the District to proceed with the project; rather, it shows the responsible parties for each task during the planning phase. COMMITTEE ACTION: Reviewed and recommended Board approval. 7. Receive update on meeting with City of Concord Infrastructure and Franchise Committee Ms. Gemmell stated that she and Mr. Petit recently met with the City of Concord Infrastructure and Franchise Committee to review a condensed version of the June 16, 2016 Board Workshop on the Comprehensive Wastewater Master Plan (CWMP). The City of Concord will incur some additional capital costs based on some of the key takeaways identified during the Workshop. The City of Concord has requested that the District present an update to the full City Council in late September or October to understand future costs. Ms. Gemmell explained that she will have a better estimate of costs after the CWMP Workshop in November, at which time she and Mr. Petit will meet again with City staff. COMMITTEE ACTION: Received the update. 8. Receive update on District Land Use Permit at the Treatment Plant Facility Ms. Gemmell noted that the agenda item should read "District Land Use Plan." She reviewed the map included in the agenda materials and explained that Right -of -Way Real Estate, Environmental & Planning Committee Minutes July 26, 2016 Page 4 staff is looking at some properties, so that if there is interest to acquire, staff can budget funds for future years. COMMITTEE ACTION: Received the update. 9. Receive update on additional funding of Regional Monitoring Program Ms. Schectel explained that the District will be funding the Suisun -Delta Biogeochemical model under the Science Plan of the Regional Monitoring Program. The Regional Monitoring Program is looking for agencies to provide additional funding. The District will be funding this project approximately $98,000 per year for two years. The project will begin in fiscal year 2016-17. The study will focus on ammonia nitrogen loading into the Suisun Bay. She stated that sufficient funds are already included in the current budget and will be paid via Bay Area Clean Water Agencies (BACWA). COMMITTEE ACTION: Received the update. 10. Receive update on District participating in a research project proposal with the Water Environment & Reuse Association, Alexandria, VA (WE&RF) Mr. Petit explained that this is a Department of Energy (DOE) project proposal for planning and design of a demonstration -scale pilot for manufacturing biofuels, bioproducts, and biopower from wastewater solids using hydrothermal processing (HTP). The District will participate in and provide cost sharing for the efforts described in the "HYPOWERS" grant proposal with WE&RF, Genifuels, Pacific Northwest National Laboratory, Department of Energy, and others. If the Phase 1 experimental results, planning, and design uphold the promise of the process, Central San could then be considered as the host of the Phase 2 demonstration -scale pilot plant work, if approved by the DOE, and could consider planning for larger -scale implementation. The District involvement in Phase 1 of the project would consist of in-kind contributions toward the planning for Phase 2 piloting of the HTP technology at our Martinez facility. The District's in-kind effort during the two years of Phase 1 is estimated at about $137,000 which will be funded from the pilot and applied research budget. COMMITTEE ACTION: Received the update. 11. Announcements a. Update on invitation to Contra Costa Water District (CCWD) to give presentation to Central San on arrangement with the State of California regarding the twin tunnels proposal and how it may affect Delta water quality: The invitation was declined as CCWD President Lisa Borba presented at the April 21, 2016 Board meeting on this subject. Real Estate, Environmental & Planning Committee Minutes July 26, 2016 Page 5 b. Future scheduled meetings: Tuesday, August 9, 2016 at 3:00 p.m. — This meeting will be cancelled due to a scheduling conflict. Another meeting maybe scheduled, if needed. Tuesday, September 20, 2016 at 3:00 p.m. Tuesday, October 25, 2016 at 3:00 p.m. 12. Suggestions for future agenda items None. 13. Adjournment — at 4:21 p.m. * Attachment WATER QUALITY COMMUNITY PARTNERS 2016 Item 5. (Committee Handout) Contra Costa Mosquito & Vector Control District Contra Costa County Coroner's Office Contra Costa Water District Bollman Filtration Plant Lab Bureau of Alcohol, Tobacco, Firearms Forensic Science Laboratories Joint Genome Institute Contra Costa Water District Alum Drying Pond Acalanes Union High School District Maintenance Facility Aquarius Pool & Spa Mercer Owners Association San Ramon Regional Medical Center Black Diamond Brewery Co. Captain Vineyards The CONCO Companies Del Monte Foods Research Center 'sing's Culligan Water Systems John Muir Medical Center -Walnut Creek Campus Gold Coin Car Wash, Concord Gold Coin Car Wash, San Ramon Cerus Corp. Republic Services San Ramon Valley Unified School District Maintenance Facility Shadowbrook Winery Sierra Pacific Tours Central Contra Costa Transit Authority Contra Costa Newspapers Plains Products Terminals, LLC 16 14 Sgt. William Baker Sergeant Craig Downs General Manager 13 Calvin Liu Laboratory Supervisor 11 Matt Rainsberg Chief, Arson and Explosives Section Walnut Creek 11 Stephen Franaszek EH&S Reg. Compl. Specialist Walnut Creek - 8 Daniel Gill Water Treatment Superintedent Martinez 8 Dave Humphrey Director Of Maintenance Moraga 7 Jeff Anders Service Manger Walnut Creek 7 Gasper Scaturro On-site Manager Walnut Creek 6 Steve Barnun Director/Operations San Ramon 6 Shawn Whitaker Production/Operations Manager Concord 6 Sal Captain Owner Moraga 6 Jim Brammeier Yard Manager Martinez 6 Kelly Bay Environmental Manager Walnut Creek 6 Dennis Higgins Manager San Ramon 5 Scott Meyer Safety Director Walnut Creek 5 Mike Lewis Owner Concord 5 Mike Lewis Owner San Ramon 4 Richard Chew Associate Director, IT & Facilities Concord 3 Paul Ginochio Facility Manager Pacheco 3 Craig Cesco Director of Maintenance San Ramon Anne Sorensen/Tim 3 Jochner Business Manager/CEO Walnut Creek 3 Roger Kelsey Owner Pacheco 2 Scott Mitchell Director of Maintenance Concord 2 Jane Shaffran EHS Manager Concord 2 John Paul Nepote Compliance Specialist Martinez Concord Martinez Concord WATER QUALITY COMMUNITY PARTNERS 2016 SFPP, L.P. (d.b.a. Kinder Morgan Energy Partners) 2 Robert Truedinger Kinder Morgan Concord VP of Business and Administrative Diablo Valley College 1 John Nahlen Services Pleasant Hill Geronmino Claudio Geronimo's Professional Auto Detailing 1 Del Carmen Owner Walnut Creek Mercedes-Benz of Walnut Creek 1 Greg Burke Sonic Automotive Walnut Creek PG&E San Ramon Technology Center 1 Peter Moreton Chemistry Supervisor Danville 7 Flags Car Wash 1 Jack Anthony Owner Martinez Walnut Creek Ford 1 Sid Savarani Owner Walnut Creek Herc Rentals 1 Bryan Murphy District Manager Pacheco Schubros Brewery 1 Ian Schuster Owner San Ramon RECYCLED WATER CHAMPIONS 2016 BUSINESS AWARD CITIZEN AWARD Hilton Concord at Buchanan Field Airport Concord, CA Jann and Michael Taylor Lafayette, CA Facility Barrelista Coffee House & Cafe Kee's Auto Body Mike's Auto Body Walnut Creek Chrysler, Jeep, Dodge, Ram P2 AWARD NOMINEES 2016 Contact person Title Address City Arash Pakzad Ky Huynh Sam Arvizu Judy Dobbert Owner Owner Shop Manager General Manager 736 Main Street 2171 Monument Blvd 2140 N. Broadway 2404 N Main Street Martinez Concord Walnut Creek Walnut Creek i 2016 Pollution Prevention Awards Application Barrelista Coffee House & Cafe 736 Main Street Martinez CA 94553 www.barrelistacoffee.com Coffee House & Cafe Arash Pakzad, Owner apeconomics(a�gmail.com 925-812-6729 1. How does your business reduce or prevent pollutants from entering the sanitary sewer and storm drain systems? We compost daily. We practice normal and exclusive sanitation practices. Our grease interceptor is professionally maintained and cleaned every 30 days. We exclusively use only compostable food trays and compostable cutlery for all of our food items, compostable plastic cups for all of our iced tea beverages, and we use only reusable glassware (mason jars) for every single iced espresso drink that our coffee shop serves. We are almost an entirely green program. We recycle almost 700 gallons a week, and compost for direct usage about 30 pounds a day. We only have about 128 gallons of trash a week and about the same in industrial compost (trays and cups). 2. Describe resources your business is saving through your pollution prevention efforts. We save water all day, every day with our programs and have been a 'green' program for over 30 months! 3. Describe why your business deserves to receive a pollution prevention award. Because of our major attempts to save energy and conservation, within our small family business we believe we should be amongst the leaders in conservation and pollution prevention in our area and field of work. 2016 Pollution Prevention Awards Application Kee's Auto Body 2171 Monument Blvd. Concord, CA 94520 www.keesautobodv.com Auto Body Shop Ky Huynh, Shop Owner kyautobody@yahoo.com 925-671-9432 1. How does your business reduce or prevent pollutants from entering the sanitary sewer and storm drain systems? The facility uses a proprietary wax in lieu of washing the cars with water. The facility does not wash cars at all, and has reduced water use tremendously. This also reduced the sewer wastewater they generate. The facility eliminated wet sanding from our practice to reduce water usage. In addition they recycle almost all the waste they generate, including plastic parts from car repair, excess paint, and car covers. 2. Describe resources your business is saving through your pollution prevention efforts. By waxing cars instead of washing them, the facility has reduced water use and wastewater discharge to the sewer. 3. Describe why your business deserves to receive a pollution prevention award. Innovative facility that uses wax only to clean cars, therefore, has minimized waste. This is the only body shop in CCCSD coverage area known to use this process. 2016 Pollution Prevention Awards Application Mike's Auto Body 2140 North Broadway Walnut Creek, CA 94596 www.mautobodv.com Auto Body Shop Sam Arvizu, Shop Manager sarvizu@mautobody.com 925-210-1739 1. How does your business reduce or prevent pollutants from entering the sanitary sewer and storm drain systems? • Use "Ecocycle," an economical recycling system for washing vehicles • Wastewater from wet sanding does not discharge to the sewer, it is evaporated • Use vacuum system to pick-up plastic dust from repairs • Use all water-based paints • Proper waste disposal by a licensed waste hauler 2. Describe resources your business is saving through your pollution prevention efforts. • Recycle water used for vehicle washing • All new exterior and interior lighting to save energy • Converting to electronic storage of files to save paper 3. Describe why your business deserves to receive a pollution prevention award. • The facility recycles wash water to reduce water usage and discharges very little to the sanitary sewer. The facility is making changes to save energy and reduce paper usage. 2016 Pollution Prevention Awards Application Walnut Creek Chrysler Jeep Dodge Ram 2404 N. Main Street Walnut Creek, CA 94596 www.walnutcreekcidr.com Car Dealership Judy Dobbert, Sales Consultant 925-937-5060 1. How does your business reduce or prevent pollutants from entering the sanitary sewer and storm drain systems? The facility has a drainage piping system for the used fluids such as oil, coolant, and transmission that transfers fluids to the appropriate storage tank. This eliminates spills in the entire facility. A hand sink at the facility has a dedicated sand/oil interceptor to capture waste prior to sewer discharge in addition to the sand/oil interceptor at the wash pad. Exterior storage of batteries and scrap metals is under a canopy to prevent contact with rain water. 2. Describe resources your business is saving through your pollution prevention efforts. New exterior and interior lights have timers to reduce electricity usage. 3. Describe why your business deserves to receive a pollution prevention award. The drainage piping system reduces spills and increases efficiency. Most places transfer used fluids manually. The installation of new lights with timers reduces energy consumption. Item 6, (Committee Handout) EXHIBIT A-1 TASKS ANTICIPATED DURING PLANNING AGREEMENT (HIGHLIGHTED) 1.0 Activity Project Planning District Responsibilities DCC Responsibilities 1.10 Project -Related Agreements Lead Collaborate 1.20 Preliminary Design Active Participant, Review, and Approval Lead 1.30 Land & Facilities Conveyance Process Collaborate Collaborate 1.40 Environmental Review Process Review/Approving Agency/Active Engage and Fund Participant Consultant/Provide Information 1.50 SWRF Regulatory Permitting Applications Lead/Review Active Participant 1.60 Recycled Water User Permit None (EBMUD) Comply 1.70 Agreement with EBMUD (Purveyorship) Lead Support 2.0 Design & Construct 2.10 Project Mgt., Schedule & Reporting Active Participant, Review, and Approval Lead 2.20 Procure DB Entity Active Participant, Review, and Approval Lead 2.30 Preliminary Design Review Active Participant, Review, and Approval Lead 2.40 Final Design Engineering Active Participant, Review, and Approval Lead 2.50 Construct Facilities Active Participant, Review, and Approval Lead 2.60 Commissioning Active Participant, Review, and Approval Lead 3.0 Ownership 3.10 Diversion/Pump/Force Main Lead None 3.20 Recycling Facility Lead None 3.30 Ponds None Lead 3.40 Irrigation None Lead 4.0 Operations 4.10 Diversion/Pump/Force Main Lead Collaborate 4.20 Recycling Plant Lead Collaborate 4.30 Ponds None Lead 4.40 Irrigation None Lead 5.0 Funding 5.10 Funding and Financing of Capital None Lead Private Financing 5.20 Annual O&M Expenses Lead Full Reimbursement to District 5.30 Equipment Replacement Fund Lead Full Reimbursement to District 5.40 Pursue Alternative Funding Collaborate Lead 6.0 Public Outreach 6.10 Public Outreach Draft Program & Lead Active Participant Real Estate, Environmental & Planning Committee July 26, 2016 Handout Item #6 The Satellite Water Recycling Facility is proposed to be constructed and financed by Diablo Country Club, with the goal of turning over the facilities to the District to own and operate. Planning Agreement Overview • Describes financial responsibilities (cost -neutral for District) • Defines roles and responsibilities for the Environmental Review Process (Table A-2 highlights activities anticipated during Planning Agreement tenure) • Wastewater dedication language • General Provisions • Guide in the negotiations of a future Operations and Property Rights Transfer Agreement (only executed if the environmental review process yields an implementable project)