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Home My WebLink About00. BOARD AGENDA 08-04-16Central Contra Costa Sanitary District 9 YEARS 4, y Dztp' rRq 10 2611 / Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 REGULAR BOARD MEETING AGENDA Thursday August 4, 2016 Board Room 1:30 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: 7AD J PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. :A4 Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT August 4, 2016 Board Agenda - Page 2 Open Session (video recorded) Board Room 1:30 p.m. 1 ROLL CALL a. Pledge of Allegiance b. Introductions • Carrie Shields, Payroll Analyst in the Administration/Finance Department, effective July 25, 2016. • Michael Cunningham, Staff Engineer in the Engineering/Planning and Development Services Division, effective August 1, 2016. Staff Recommendation: Welcome new employees. President Pilecki will present the District pins. 2. PUBLIC COMMENT PERIOD 3. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 4. AWARDS AND PRESENTATIONS a. Update/debrief on 70th Anniversary Open House held July 16, 2016. (10 minute staff presentation.) Staff Recommendation: Receive the update. 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of July 21, 2016 Board meeting. b. Approve expenditures dated August 4, 2016. Approval recommended by Finance Committee. c. Authorize public notice for Appropriations Limit. d. Adopt Resolution Nos. 2016-023 through 2016-031 recognizing 2016 Service Award recipients. CENTRAL CONTRA COSTA SANITARY DISTRICT August 4, 2016 Board Agenda - Page 3 e. Authorize the General Manager to enter into a sole -source agreement with SunGard, Inc. with a cost ceiling of $100,380 for improvements to the District's Enterprise Resource Planning (ERP) System, District Project 8240. Approval recommended by Finance Committee. f Adopt new Board Policy No. BP 027 - Energy. Approval recommended by Administration Committee. 6. OTHER BOARD ACTION ITEMS a. Consider draft Planning Agreement between Central Contra Costa Sanitary District and Diablo Country Club (DCC) for a satellite water recycling facility (SWRF) demonstration project, and authorize execution or provide direction to staff, as appropriate. (15 minute staff presentation.) Staff Recommendation (Motion Required): Receive the presentation and take one of the following actions: 1) Authorize the General Manager to execute a Planning Agreement with DCC for a SWRF Demonstration Project, substantially in the form presented; and further authorize the General Manager, with guidance from District Counsel, to make non -substantive changes to the draft Planning Agreement that do not impact its spirit or intent; or 2) Direct staff to bring back to the Board a revised Planning Agreement in final form, which has been approved by DCC and is ready for execution by the District; or 3) Provide some other direction to staff. 7. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Committee Minutes a) July 25, 2016 — Administration Committee meeting — Member Williams and Member McGill. CENTRAL CONTRA COSTA SANITARY DISTRICT August 4, 2016 Board Agenda - Page 4 b) July 25, 2016 — Finance Committee meeting — President Pilecki and Member Causey. c) July 26, 2016 — Real Estate, Environmental & Planning Committee meeting — Member McGill and Member Nejedly. Staff Recommendation: Receive the Committee Minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causev Member McGill Member Neiedlv Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. a) Consider authorizing Member McGill's attendance at the November 15-17, 2016 Bay -Delta Science Conference in Sacramento. (No presentation is planned.) Staff Recommendation (Motion Required): Authorize Member McGill's attendance at the conference. 8. EMERGENCY SITUATIONS 9. REQUESTS FOR FUTURE AGENDA ITEMS 10. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 11. RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. CENTRAL CONTRA COSTA SANITARY DISTRICT August 4, 2016 Board Agenda - Page 5 Closed Session (not video recorded) Caucus Room 12. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for Executive Management Team: General Manager, District Counsel, and Secretary of the District. 13. RECESS TO OPEN SESSION 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT 1 DATE/TIME 1 Thursday August 4 1:30 p.m. Monday August 8 8:30 a.m. Tuesday August 9 3:30 p.m. Thursday August 18 1:30 p.m. Friday August 19 3:30 p.m. Tuesday August 23 3:00 p.m. Thursday September 1 1:30 p.m. Monday September 2 8:30 a.m. Tuesday September 6 10:30 a.m. Thursday September 15 1:30 p.m. Monday September 19 8:30 a.m. Tuesday September 20 3:00 p.m. Thursday September 22 3:00 p.m. CENTRAL CONTRA COSTA SANITARY DISTRICT August 4, 2016 Board Agenda - Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR MEETING/ATTENDEES LOCATION AUGUST 2016 Board Meeting Board Room Board of Directors Administration Committee Meeting Second Floor Executive Conference Williams, McGill Room Special Board Meeting (Closed Session) Board of Directors Board Meeting Board of Directors Administration Committee Meeting Williams, McGill Finance Committee Meeting Pilecki, Causey Caucus Room Board Room Third Floor Executive Conference Room Third Floor Executive Conference Room SEPTEMBER 2016 Board Meeting Board Room Board of Directors Administration Committee Meeting Third Floor Executive Conference Room Williams, McGill Engineering & Operations Committee Second Floor Conference Room Meeting Causey, Pilecki Board Meeting Board Room Board of Directors Administration Committee Meeting Third Floor Executive Conference Room Williams, McGill Real Estate, Environmental & Planning Second Floor Executive Conference Committee Meeting Room McGill, Nejedlkr Finance Committee Meeting Pilecki, Causey Third Floor Executive Conference Room Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 7/29/16