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Home My WebLink AboutBUDGET AND FINANCE AGENDA 11-28-05 Central Contra Costa Sanitary District 5019 Imhoff Place,Martinez,CA 94553-4392 (925)228-9500 www.centralsan-org BUDGET AND FINANCE COMMITTEE Chair Lucey Member Rockett Monday November 28, 2005 3:30 p.m. CSO Conference Room 1250 Springbrook Road Walnut Creek, California 1. CALL MEETING TO ORDER 2. PUBLIC COMMENTS 3. OLD BUSINESS 4. CLAIMS MANAGEMENT 5. REPORTS/ANNOUNCEMENTS 6. REVIEW EXPENDITURES 7, ADJOURNMENT Recycled Paper Central Contra Costa Sanitary District November 18, 2005 TO: BOARD BUDGET AND FINANCE COMMITTEE FROM: RANDALL MUSGRAVES DEBBIE RATCLIFF SUBJECT: November 1, 2005 Finance Committee Meeting There were several outstanding questions from the last Board Budget and Finance Committee meeting which required additional staff research. The questions and answers are provided below: 1. What tests does the District lab not do in-house and what have we spent over the last year on these outside tests? The District Laboratory performs almost 50,000 analyses per year. Approximately 200 tests per year, or less than one percent of the total work load, are sent to specialty labs that are either set up to routinely perform the test or have specialized in performing those particular analyses. The tests performed by outside labs are: Phenols* Pesticides Hazardous Waste Criteria Dioxins Low Level PAH Methyl Mercury Aquatic Toxicity Specialized Microbiology *Less than 20 Phenol tests have been performed this year. Most of these tests are required to be performed only quarterly, semiannually. Others such as Pesticides, Dioxins and Methyl Mercury require specialized equipment that we do not have in addition to being performed infrequently. Still others such as Aquatic Toxicity and Specialized Microbiology require specialized facilities with staff that are experts in these fields. In sum, the laboratory out sources these tests based on cost effectiveness and existing capabilities. Lab testing is regulated by the State, which certifies labs for the tests they report. This creates overhead requirements related to minimum standards of quality assurance. This requirement is the same regardless of how many samples are run. We have to pay for the certification for the particular field of testing, prove our capability by running unknown performance evaluation samples, and run regular quality assurance samples and standards. If the sample load for a particular test is infrequent, it normally is not economic to incur these overhead expenses unless there is a specific benefit to the District, such as with EPA method 1631 mercury. The 1631 mercury test benefits the district because we perform more test than required by our permit because we investigating how we will be able to reduce the mercury in our effluent to meet the upcoming requirement from the Regional Water Quality Control Board. The decision to outsource samples is carefully reviewed and monitored. Staff is evaluating the cost effectiveness of purchasing specialized equipment so the District could perform pesticides and low level PAH as part of the equipment budget this FY 2006-07. 2. Page 21, 158315, San Francisco Estuary Project The Regional Water Quality Control Board (RWQCB) imposed the $165,000 fine on our District for 28 overflow incidents that occurred between January 2000 and December 2004. The payment you questioned to the San Francisco Estuary Project is a component of the total $165,000 fine. Below are the four payments that make-up this amount: 07/19/05 Regional Water Quality Control Board (RWQCB) $10,000 10/14/05 City of San Ramon $80,000 10/14/05 Contra Costa Resource Conservation District $65,700 10/26/05 San Francisco Estuary Project (SFEP) 9 300 Total $165,000 The $10,000 to RWQCB is to reimburse them for their staff costs. The $80,000 and $65,700 payments are being used to fund local improvement projects. The state mandated a watchdog for the supplementary environmental projects and as a result, the RWQCB contracted with SFEP to oversee completion of the environmental projects. The $9,300 reimburses SFEP for their staff costs. Legal Expenditure Summary SELF INSURANCE FUND Check# Check$ Vendor Name Account# Account$ CL M Case#-Case Title 11 102276 $478.56 Restoration Management Co. 003-0000-991.14-22 1 $478.561 11 Anderson (Dan)-Backup- Restoration Services CL#-Claim Log Number GL-General Liability Claims AC-Auto Claims 2005-06 OVERFLOWS AND PLUMBING REIMBURSEMENT CLAIMS # DOL Address city Cia� Type Reserve Paid to Date Pald to Claim Totals Comments 1 0712'9!05 80 Rheem Boulevard Orinda Anthorry Miramonte PL $007.54 Restoration Management Co $807.64 O1F Into front yarn and basement. Cleanup only. No personal or reef property damage Waded. 2 08/01/05 124 Morage Way Orinda Mrs.Heath PL $450.92 Restoration Management Co $450.92 OIF through cleanout. Yard deanup only. No real or personal property damage is expected. 3 08/08105 3322 Freeman Road Walnut Creek Gail Ford PD $133.75 Gail Ford $133.75 O1F from manhole&into homeowners backyard. Cleanup only-no real or personal property damage. $395.20 Restoration Management Co $395.20 4 09/20105 5716 Elkins Court Martinez Nathan RU330 PL $70.00 Nathan Russo Overflowed out of OPD. cleanup costs only. $887.19 Restoration Management Co $957.19 5 09/23/05 7 Don Gabriel Way Ortndaa Larry&Caratyn Woodcox PD 54000.00 DIF #OPD;,under deal 0swW amft std wm oohs far ddfn&"to-tom dOCk $1,700.35 Restorstfan-Management Co 6 09/27/05 224 Castle Glen Road Walnut Creek Tim Rigney PL $95.00 Tim Rlgney $95.00 Plumbing bill reimbursement 7 09/29/05 3322 Freeman Road Walnut Creek Gail Ford PD $318.73 Restoration Management Co To be reimbursed by Rota Rooter 8 10/01/05 2475 Pleasant Hill Rd Pleasant Hill Margaret Kersting PL $138.35 Margaret Kersting O1F from OPD in back yard. Cleanup outside costs only. $432.25 Restoration Management Cc $570.61 9 10/13/0.5 5 Arbolado Court Grinds Gino a Janyce Paolettl PL 5847.59 Restoration Management Co 10 10/17/05 1088 Via Alta Lafayette Mary McCombs PL $139.75 Mary McCombs Plumbing bill reimbursement 11 10/19105 346 Cameo Drive Danville Allen Anderson PL $139.75 Roto-Rooter Exterior cleanup only-Overflow out of backflow prevention device. No property damage 12 $478.56 Restoration Management Co. $618.31 13 11/04/05 40 Jmm Cl Wabut Creek Mann Kady PL $1.01W.0D Rester°ManaHMment Cc 14 $140.00 Maryam Kady EnWm rig.rafenw,aervtln?ftd-to-a Md re ►tee bm 15 101 Glen Court Walmlt Creak ErIaBessg PD Eric Bes" -k0m-CPb trr.Mdw ywd, #a smiP aim damageftnW roar 16 11/12105 2 Ivy Drive Or arca Perry 8hust& PL 5140.00 Photo-Rooter 17 $1 000.00 Restoration Management Co 18 19 20 21 22 23 24 25 26 27 28 29 30 Res Paid Total Total-Overflows $4,280.00 $7,035.05 $11,315.05 2005-06 2004-05 AUTO CLAIMS 0 D_O_L Location a sc Name Rossrve Paid Comments 1 08/20/05 Lane Tree Way,Ant stat Veh#232 D.Marched) $4,049.07 Struck a cement pillar while backing in a parking lot. Emp was driving back home from a plug call an the weekend. 2 3 Reserve Paid-to-date Total-Auto Claims $0.00 $0.00 $4,049.07