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HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 11-01-05 Central Contra Costa Sanitary Distrid 5019 Imhoff Place,Martinez,CA 94553-4392 (925)228-9500 a www.ceiitralsan.org BUDGET AND FINANCE COMMITrEE Chair Lucey Member Hockeft Tuesday November 1, 2005 3:30 p.m. CSO Conference Room 1250 Springbrook Road Walnut Creek, California 1. CALL MEETING TO ORDER 2. PUBLIC COMMENTS 3. OLD BUSINESS 4. CLAIMS MANAGEMENT 5. REPORTS/ANNOUNCEMENTS 6. REVIEW EXPENDITURES 7. ADJOURNMENT Aeft (00 Recycled Paper Central Contra Costa Sanitary District October 28, 2005 TO: BOARD BUDGET AND FINANCE COMMITTEE FROM: RANDALL MUSGRAVES DEBBIE RATCLIFF SUBJECT: October 17, 2005 Finance committee Meeting There were several outstanding questions from the last Board Budget and Finance Committee meeting which required additional staff research. The questions and answers are provided below: 1. Page 12, 157716 Pretech -What service does this company provide to the District? is there a contract and what is the total contract amount? The District has an annual contract with Pretech to provide a monthly vibration analysis on critical equipment. A report is written on anything that is abnormal, to allow staff to take proactive action. This costs the District about $27,600 a year. Staff is also looking at what it would cost to buy the equipment needed to do vibration analysis studies in-house. 2. Page 26, 157905—What seminar did Mike Thornton attend? This was a 5-day course called "Supervision and Group Performance"which was offered by GS Graduate School in San Francisco, Ca. 3, Occhicone Landscape contract-- Staff was asked to review the costs and charges to the District for landscaping at the Treatment Plant in Martinez Randy Musgraves and the Purchasing Buyer performed a detailed review. Charges were examined over a two-year period because much of the additional project costs was for work paid last fiscal year. Staff was able to validate that the District received the services and/or materials that were paid for. The District spends approximately $112,000 annually for monthly landscape maintenance at the Treatment Plant, Animal Shelter, Household Hazardous Waste facility, and two Pump Stations. An additional $7,000 annually is spent for mowing easements and creating fire breaks on District property. The District spent approximately $67,000 in fiscal year 2004-2005 for projects like the I.P.M. Garden ($24,000), planted trees off Imhoff Road just behind the fountain area ($15,500) and various landscaping improvements (trees, boulders, roses for $11,000) and repaired the irrigation system ($5,000). Jim Kelly and Chuck Batts mentioned the desire to continue with improving the landscaping at the Treatment Plant and main buildings. They did not see the costs exceeding the $67,000 spent last year. The improvements were assumed over a two-year period. There is no detailed plan due to the recent departure of the Building and Grounds Supervisor. Staff estimates that an amount of approximately $100,000 might be spent to complete the Treatment Plant landscape improvements over a two to four year period. Staff asked the Committee members if they were accepting of the landscaping improvements. This additional information was requested in an effort to respond to staffs request. 4. Staff was asked to check on the proper items to be included in the District's first aid kits. Kim Greer, the Safety and Risk Management Administrator is working on this question and the information will be brought back to the committee at a later date. Legal Expenditure Summary SELF INSURANCE FUND Check# Check$ Vendor Name Account# Account$ CL Aq Case#-Case Title 1 102271 $999.17 Restoration Mana ement Co. 003-0000-991.14-22 $999.17 35 Hoffman Diablo Overflow Claim-Restoration Services 2 102273 $2,906.28 Restoration Management Co. 003-0000-991.1422 $887.19 4 Russo Mtz) Overflow Claim- Restoration Services $1,700.36 5 Woodcox(Orinda) Overflow Claim- Restoration Services $318.7317 Ford (WC) Overflow Claim- Restoration Services RUNNING EXPENSE Check# Check$ Vendor Name Account# Account$ CL Department- Division -Description 3 158072 $138-36,Margaret Kersting 001-0150-400.12-07 $138.361 8 Kersting(PH) Overflow Claim-Plumbing Bill Reimbursement CL#-Claim Log Number GL-General Liability Claims AC-Auto Claims 2005-06 OVERFLOWS AND PLUMBING REIMBURSEMENT CLAIMS 0 QQ�. agidress Cites Claimant Tyke Reserve Paid to Date Paid to Claim Totals Comments 1 07/29/05 60 Rheem Boulevard OrInda Anthorry Miramonte PL $807.64 Restoration Management Co $807.64 OIF into front yard and basement. Cleanup only No personal or real property damage expected. 2 08/01/05 124 Morega Way Orinda Mrs.Heath PL $450.92 Restoration Management Co $450.92 O1F through deanout. Yard deanup only. No rdal or personal property damage Is expected. 3 08108105 3322 Freeman Road Walnut Creek Gail Ford PI) $133.75 Gail Ford $133.75 OIF from manhole&into homeowners backyard. Cleanup only-no real or personal property damage. $395.20 Restoration Management Cc $395.20 4 09/20/05 5716 LHdns Court Martinez Nathan Russo PL $70.00 Nathan Russo Overflowed out of OPD. cleanup costs only. $687.19 Restoration Management Co $957.19 5 09/23105 7 Don Gabriel Way Orinds Larry&Carolyn Woodcox PO O/F out of overflow prevention device(OPD)under deck. Cleanup costs and some costs for damage to the deck. 51,700.36 Restoration Management Co 6 09127105 224 Castle Glen Read Walnut Creek Tim Rigney PL 595.00 Tim Rigney $95.00 Plumbing bill reimbursement 7 09/29/05 3322 Freeman Road Walnut Creak Gail Ford PO $318.73 Restoration Management Co To be reimbursed by Roto Rooter 8 10/01/05 2475 Pleasant Hill Rd Pleasant HUI Margaret Kersting PL 5138.36 Margaret Kersting OIF from OP❑in back yard. Cleanup outside costs only $432.25 Restoration Management Co $570.61 9 10/13/05 5 Arbolado Court Orfnda Gino a Janyce Paolatt) PL 5847.59 Restoration Management Co 10 10/17/05 1068 Vie Alta Lafayette Mary McCombs PL 11 10/19/05 346 Cameo Drive Danville Allen Anderson PL $139.75 Roto-Rooter Exterior cleanup only-Overflow out of backflow prevention device. No property damage 12 $500.00 Restoration Management Co. $639.75 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Res Paid Total Total-overflows $500.00 $6.416.74 $6816.74 ,y zoos-as 2004-05 AUTO CLAIMS �a Veh Pe% &M ft" N!L commarft 1 08r20V05 L ane Tree Way,Ant Dist Veh 8232 D.Marchetti $4,049.07 Struck a cement pillar while backing in a parking lot. Emp was driving back home ftm a plug call on the weekend. 2 3 Reserve Paid-to-date Total-Auto Claims $0.00 $0.00 $4,049.07 r 200"s OVERFLOWS AND PLUMBING EI BUR E M E IST CLAIMS DOL Addrass Claimant T Pald to Male Paid to _141m Tot&K frcrnm nta 1 /-7M?4 1042 BMW Avenue Lafayette Aspen EUtIng T nalooes- PD Rug hn Ire caused cm Into bn�mws open arloe apmx 18DO-2000 sq:IL al cag1 aM ped Wa need to mm Hansen S947.50 Madsen,Knappers A Assoc, be reWacad in addrbon to rjean uD cow. e�m . M dv no w to rnve some&wont $3.602.38 R omton Marm gemerrt co $4,80,65 O7V1 34 Road 4rinda C [ h'e a PL -55.6= R V�t from 011 Qf LefiI corftctor_Armunt fn�das K5 ti me. $1,602.04 Clean $1,602.04 CW kvm R1 Itvwed ordo back pato.Pati o needs lobe pr re washed and saNtlzed N o poor ml ar reel prqmwily loss,.dsadnQ +. 3 Wr2au 26.Gokk% atr9 'WI Creek 1 St WC MutxW GR F(Nossmpor) Pp $1,1122,67 RMIC Pkq In Ing cause•d olf into putIll c Iat ray area. GuenuQ ar,d dryng oral o1'ge n"I'l area Resor) PL SM-00 Golden Rain Fmmaa lrm S1,6=67 Pk"np rufrnbursamert for Rgwwrocw- Term CefiForrda Sb-mat 4 091131U 134 F•tsl Lane VVWW Greek Jim&Sude Fox Pb $139M Fox 0*h1ough dirAce dWnp CSO deardnp-some rrtlni3r°extelor deuo-up and minor pm on-al $317.M SldS aeon $467.29 proprty darnepg. 5 09ME 4 1068%Aa Roble Lefayette Boyd Farr PIS $3,M5,10 Boyd Farr ON duo"to root fes' CVF device worked prop",how war`f}W penh'ated thmup concrWa wan fto&N th a errtElre second(balow gide)level.Apprdx 100 0 sq.IL offsclede most y carp$T.s om a cantenis- S=50 Erry MI=blalogy Lob $4.337,04 IMC $8.484-1154 6 09125104 3349 North Ludle Lane Laftyeft Eugerm fi 10 PL 3276-7$ Eugone H II $2715.75 R--oop rnaq l for pArrb np b1Is 7 1=M4 3M3 N.Pea rdati Mve Lefayeft Shei=IPaulaaZo R L SI.51.75 S1arrrm Pain-o 51�1,78 Rekrb=emw t for plIuftlriq UP 0 1011 M4 330.5 Gkms de D-i m Lofa yetto Amey 0 armsle&BBI ore Wenver P D SM,16 Barbara"Weaver W duo to plig In I no,flowed Jnto lel ng area from back Nothroom.Yrry nv nor property d amdge W am) and sorra a r nor p aryonal property rose. $1-05.Q d Env Microbiobgy Lab PA:131n!q relrrbursement S1 a 1:97 06 Restoration Management Co 51.575.21 �- 9 11V18VO4 .3471 M aruoe Ave 1161I Kat$Hardy Pp !x81.13 Kale Her CSO hydroMzh ng pro c$sses'poppeT tol ieL MI-nor P omonel property moss(Immis)ane dean up C osis S432.67 sldo Caen $1513.80 10 1 W4,434 45 M5 Del Marr Orinda scoff wtrot PL $41.57 Scott W knot 541 57 R P1 rnbur semeM for a=rel to ern p!up a bee" 11 1W5,404 3326 Wain Lara Lafaytft Fair J ohmo n PL 523.4.75 Fay Johnson 5234.76 R e Imbumernent fix pkrrbIN b1h 12 11MOM4 55 SNWmod Dtm Lalayeto We&Diane Kam PD $32.997.DO Ovullow In moln Ina from root plug Family room~,bethroom.hagwaye 2.be&aarn s,and a to rge ulorage area have been effected. Relocatron for Mmsts,For two rb . $235.87 M an l ott Hotefs Two rd Wf s a=mTcTKhftticnz fpr KaWs out-of-?I puests-paid FIs Pard $6.311.53 Ram rat on MKnagarntrl Co Ernwr rncl"ani secondary On Ln-up,ftW nq a stems a.beteme`nt $9.207.16 RmAioretl on M arm gement Co Pa ck o4 stele a and pa c10 tack S2,455.10 S}dl dean AddHanal secondary clean-Loa concrete s eelore tb and shawar rer mmi 5455.13 Roto Roofer wean stdo smm for debris rerrnzymr ode post•ted by avanDow $1433 Foc[EX Send dminu,aa samples to Lob 2315.00 F-1w MIMmW*WLab $52=4.22 CaRmnce sg.nles-&cul 13 11 QEZO 25 C�at�ry Lane Da vie Pott(Pal de) PD S 1.140-DO fat Hudson Ovmrllow I n qw1n Erle f wn root pUq. Fled Un der house on on front wak.de an,--�p nnh,,r. W1.39 R as oreflon file egon C o $2.D41-39 P "ng bll r wnrtunm for hQrrreawner Dun to holday Inca l shenit c1spatch lord her to cO is p karma Pbp we s In my Eno.CTIQ.bill for$3120 nnollaW down lu S 114D 14 12AW4 415 Bddge Road wakm Creek Erin Venorzi PL $170.00 E11c IVerr i $170.00 Rolft=amunt for pkznbI p too 15 1 ZF2=4 101 k$DrtW WahLd Creek R dv"Gabe PL $98 DO Richard Gate $98.00 Relnib+ffmem ant lof pk rbfnq bl I 16 12131ID4 IWO St AtMaws Orhm Margo moraga cmufty Ckib PD Reslo:Mon Managrnerrt Co CNarftw m"Llel fmrt trete,sWrage visa arMd bathroom 17 O1132 161 Easy Street Alamo Pffry saeofha PL M.63 Pwry Se i3edrde Raimburs omefil for 8WO rarll to un p!up a trades 19 01113M i M Poor mhm Welrt•n:Ct I Pemefa Jorgenson Pi] $54.50 Pamela imipmen P ntlnp bid riMrntuae►mart 5673.75 Restora4on Managenwm Go $728.26 19 DIA 4tD5 3U Wery%4W P Phra_sant Hll Thornes r 61eI PL $9 5,DO Th o ms Fe Stewart $95.DO P n P MR reqpTbisera tl 20 01/1M5 am morap aw Ladayalte R orrd Grahtarn PD 516.083.40 R oml Grw!mm In maJn(ro Dts a 77'OM)caused ovwflow I oto home-aff ectad three b ed u ams, W-430-M R esWullon Merompm Co Asbasbs,bale, hoDwrey,2 bat s,and drdnp gram. Personal Rmpelr mlr�mel 1$3,914.23 Res?uce m Mangg b 5176.00 Ern+Mlcrphdofogy Lob $17,00 Fe e i e0D9.7B 21 01)17AI5 1308 Rr� x.00 ,p D F% bl n bl1 ref fftxnemla cad lA1rrC I<,reredr Darrlo l`•o1«fiMRle Donne� fr •evv•:•.•.•.•.-. .. r*r e,e� '°eae•ee.e•••e•. to J 1 .... a e: - -"-- ,}F r1 ;} * } .,. .-_ti a f.e.n.. ......FY .. •.... r � ww c::::::::::::::: 'q •, .._�..�......._..........._.. ............... _J.. 4 e• Y.. _ e .���ey eye.•..' ......__-_,-.• --- i. ,.,.,e.e.e.'e a .'.'.'.'.'. 'n'J��a•,__' ..... '4.,. :............... 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S&na ran]prop"damagn(WU 113 1 and $11.18 FadEX rnln err pm or W4 i)="- $1.025.05 fReslomlon M anagemant Co S 109.DO Ernr Mi=tdaiagy Lab $222.69 ti* 2004-05 2-9 114MM6 19 Bates Floderverd cmnde Lcis Mowat PDQ 58,153.99 Lol s Muml R oots in Ino.A fe ded two heft,Imevter b edritn,and signM cent Wway,Some drywal&flo-orl ng .53 FedEX rte#be remmmd(both ash ast conlajningj_ $3,195.110 Restreflon Mwmgemer l Co SO-DO Reed ErMrunmertW 54.50 C1 CwL%ftft,Inc. Asbestos Ab-stemW Gewtnce TBstnq 5210-011 Er7v MiumUobgy Lob $157.50 Env MIumW Lob $12,307.32 30 0411105 2 MA DM" Mftft Armdmn Mamperren Group,Ir'CA PL X33.94 Amedcan ManagwwTl GruM-Inc."m Myws Plum inq Relm4urwwent 31 04rAC5 0C52745 Mem Dive Seri RiLrmon Sen Reman Unflled DI Mut PD $0-DO SR USD-7Wn Crete aerri_ 5chaul phoned- W1 rAM be setting a da.lrrk agate*m OIstiict t har4d&d mpi r$I m4wuse $-4 .t 1 Remra+Jan Tana p rwyt Co PW In 11ne dus to hErevy green and ramie In th a Irre_CSO has had ori bPronM 3157-50 ErTv MI rrobtokagy Lab SZ756.61 claMnO s&OdLAO,and reed asslstellce frwn a C4rvhrd to hey 1 D fha M-OMeM. $13.30 Fad After T'Om"lrl+a,ft heaw pme se we s,h facL comtn;l froom the s STs I st -turtw e..e .... rrestl an ..�.. ... on d vrork schcoi offfclalls to r e prubkNm ... i� e .... :;;= ..ae.e, .'__.' ............................................. 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O5M2M 145 Gregrard ht creek Ruth L $ Rth.� .g.......... .. 3-3 ,....:._ Rooft in Me caused pL%;s*M PO 15 txpaLled. 0 T"r,sM N'ffil Mtory WO drtnp room area U17.70 Rud Plu-cd uranected repairs-rerphsce Bole# $1.15 .51 ReskoratIon Managemed Co Vftd foprquaV)floor aVectd Irk cOrwnWwelbar wes.Tee&Ti)be rte& StD5.0D Env MlcoaloPo Lob $15.00 Fed Ex x,745-61 M 0511 CM5 125 D m a Cour# Lafavette Dahtris Taft PL VOD R3 Debbie Taft PharNnri hil reins ernerkt 35 05r3=5 5 1953 Le Ca dem ❑kehfa Don Hoffman PD 01:.32 Damutd F fawn Ovurf low due to roots I n the fine.Aff a c m p ortton of rnaNtar ba ttru orn(r,o r eal pmpi ri-y damage)Mn d Wviler po of haus e.CWa n--up"s been Ccx"ated.h onn@*wnw is nut of town untlt sZM'j'7 Chat iruj per ft an prop arty rxyw. cJo KeJth Hoffman(H)916-3 62-FA SS(W)707-649-5 465 $3.283.9-5 R esimmlon Mougamard M. 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Ma t„ , ... ..................................... .'.55 r.':'.'a55 w�=� �h55555.{',rr,�ra�. _�. . . ...... ....................Ji............... '4 , ... ._... __..____, _...... eeh. 55555555.5 r, t.. ..... .....' .-_t.-.• ''w, 4'ti- ,'-� A ti`J' A' .. ..................................... ,ti 55 .`�55 ti r.i r .:. .___„_...................e.... a ._ eaa_..__ _•_::_: :_:_ .. TO 37 DUMM5 2W Ormw Lst7s wahA Greek $ IQy irk PO X67.50 Sart due t0 roots. Irttari Dr twaDR1 ar1ld aide. OvarfJow pruverMun dmAc a vms I rule d, bum stl teck&dkjp Into house bemw ON 6rAce must beve cloqge d sly with pates $450.05 RMC 5717.56 38 06MV05 25 El Miredor Wfl Om ek IC:k*FIe v1HF ew ftar rrw PO $95.Do $971.42 RMC 31,DMA2 #has Paid Total Investkgeban 0 ry r?