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Home My WebLink AboutBUDGET AND FINANCE AGENDA 02-14-05 Central Contra Costa District BUDGET AND FINANCE COMMITTEE Monday, February 14, 2005 3:30 p.m. CSO Conference Room 1250 Springbrook Road Walnut Creek, California 1. CALL MEETING TO ORDER 2. PUBLIC COMMENTS 3. OLD BUSINESS 4. CLAIMS MANAGEMENT 5. REPORTS/ANNOUNCEMENTS 6. REVIEW EXPENDITURES T. ADJOURNMENT CA Recycled Paper 1 . Central Contra Costa Sanitary District February 4, 2005 TO: BOARD FINANCE COMMITTEE FROM: RANDALL MUSGRAVES A,00' DEBBIE RATCLIFF ,�.... SUBJECT: January 31, 2005 Finance Committee Meeting There were several outstanding questions from the last Board Finance committee meeting which required additional staff research. The questions and answers are provided below: 1. Page 16, 153966 Arrowhead Mountain Spring Water What is the bottled water being used for at the pumping station? Currently, bottled water is being provided as drinking water at the Martinez Pumping Station as the potable water supply tastes bad and is suspect at that location. John Pearl is having the water tested by both the city of Martinez as well as our lab to see if it meets current drinking water standards. 2. Page 2425, 154054 SBC/ MCI What were the larger phone charges for? $637.'16 Pump Station Telemetry Line $277.7'1 T1 Line for Network $ 338.16 Main Trunk Line for HOB See the attached memo from Mark Greenawalt, MIS Administrator, for a detailed description of the different telephone lines. 3. Provide some history on the Pipe Users Group (PUG) and the District's involvement. The Pipe Users Group is a forum of pipeline system owners, engineers, and consultants dedicated to: Discussing and evaluating rehabilitation methods Improving the design, construction, and operation of pipeline systems Pooling resources. Membership in PUG is open to public agencies, consulting engineering firms, and consulting firms involved in the design, construction, operation, and maintenance of pipeline systems. As a member, CCCSD sends one or two people to the regular monthly meetings where projects and issues are discussed. These discussions allow District engineers to hear issues from other agencies, offer advice and suggestions, and receive advice and suggestions on various issues. District engineers also participate in PUG committees writing guide technical specifications. Annual dues for membership are $350 per year for the 2004-2005 fiscal year. Michael Penny, District Associate Engineer, is the Treasurer of PUG and the District manages the funds. As one of the founding agencies back in 1988, one of our employees serves as Treasurer and two other agencies each have an employee to serve as President and Vice President. During the year, membership dues and the PUG Annual Sharing Technologies Seminar fees are deposited with the District and funds are disbursed for lunches for monthly meetings, Program Management by Harris and Associates, and seminar fees. 4. Why do we supply Laboratory employees with safety shoes? Laboratory employees often need to go into the plant to collect samples. The District's safety directive on safety shoes indicates that all employees must wear safety shoes in the plant. one reason for this is that employees should not wear shoes home that they wear in the treatment plant that could possibly have contaminates on them. 5. A question was asked about the use of Roto-Rooter. Please see the detailed response that is attached. � O Central Contra Costa Sanitary District February 10, 2005 TO: DEBBIE RATCLIFF, CONTROLLER FROM: MARK GREENAWALT, MIS ADMINISTRATOR SUBJECT: FINANCE COMMITTEE QUESTIONS Pumping Station Telemetry Line Acct#: 234-371-3430-804 This is the old SCADA system used by Plant Operations for monitoring alarms and logs from each of the District's pumping stations. Several of the circuits within this account will be disconnected shortly and the entire circuit will be disconnected within a year with the completion of the new SCADA system. T1 Line for Network Acct#: 237-371-5960-238 The T1 communication line is part of the District WAN (Wide Area Network)to link the HOB Martinez computer network to the CSO Walnut Creek computer network. Main Trunk Line for HOB Acct#: 925-228-9500 This is a T1 communication line used to make incoming and outgoing telephone calls through the District's telephone switch at the HOB. The District uses (2) T1 main trunk lines to provide up to 46 simultaneous telephone calls. *Note: T1 lines, often referred to as DS now, are high speed dedicated communication lines that provide data and telecommunication services between distant locations. The T1 line transfers data at 1.5MBps (megabytes per second) or supports up to 23 simultaneous telephone connections. T1 lines can be segmented or split to share at multiple locations. The T1 lines are used throughout the District as telephone main trunk lines,wide area network to CSO using one for data and one for telecommunications, access to our Internet service provider SBC, and segmented lines for distribution to multiple locations such as the pumping stations for SCADA. n ti Central Contra Costa Sanitary District February 10, 2005 TO: Budget and Finance Committee FROM: Randy Musgraves SUBJECT: Roto-Rooter Services The Committee had requested a review of past District use of Roto-Rooter for calendar years 2004 and 2005. 1 have not included charges associated with Roto-Rooter for TV Inspection work due to my understanding of the Committee's concern. Attached is a listing of payments to Roto-Rooter for calendar years 2004 and 2005. There are ten events listed, one occurring in 2003, seven in 2004 and two in 2005. The date, check number and amount is displayed along with a brief description of each event. The following comments are in the order presented on the attached listing. The first event, 8120104, was for cleaning a small drain (3" line). This event would meet the criteria for CSO to perform plumbing services. Staff attempted to unclog the drain manually using a hand snake. In my review with staff, I was informed that CSO has purchased equipment to clear lines 4"or greater. Internal facility sewer and drain lines are 3"or less. Therefore,this specific need could only be serviced by an outside company with small diameter clearing equipment at this time. The next two events, 618104 and 617104 were for clearing a drain line that CSO had tried to clear, but was unable to do so. It was found to have cement in the line, neither party was able to clear the drain. CSO has a small project to repair the line and remove the cement. The two events dated 1113104 and 12/30/03 were for responding to residential sewer overflows or problems that also involved a homeowner's lateral. It has been the District's past practice to use a third party to clear or clean lateral lines since laterals are owned by the homeowner. This helps to minimize the District's liability for the homeowner's lateral. The 1114105 event required the use of equipment that could clear a 3" drain line, This payment is listed on the current"Check Register", page 23, check number 154333, along with the 1111105 event, below. The 1111105 was for backflow testing and falls outside due to the nature of the service provided. H:IBUDGETICOMMITTEE MEMO RE ROTO ROOTER2 10 05.DOC N The 12/28/04 event was done as directed. CSO was called and scheduled to perform the work. Unfortunately, the crew was called back for another job. It was raining that day and water began to back up. Staff considered the matter an emergency situation and brought Roto-Rooter in to clear the drain/line. The 12116104 event also required the use of equipment that could ft in a 3" drain line, The 12/10/04 event was for a sewer overflow due to a clog in our main line and was for a homeowner's lateral. In summary there are three events that have occurred in 2004 and 2005 that one would question why Roto-Rooter was used given the direction from the previous Budget and Finance Committee and the General Manager's memo of March 5, 2003. In discussing the matter with staff there are two concerns. The memo from the General Manager was sent to all managers and supervisors at the District. Unfortunately, the memos did not get to the Maintenance Planners who called for the Roto-Rooter service. Management has to take responsibility for this oversight. The second is that CSO does not have the necessary equipment to clear 3" or less drain lines nor do they routinely work on plumbing. CSO is researching the equipment, training and associated costs in order to clear 3' drain lines. It is my understanding that Roto-Rooter will continue to be used for TV inspections, homeowner laterals and emergency sewer line clean inglclearing. CSC will perform basic sewer and drain line clearing at all District facilities. Both Walnut Creek and Martinez Treatment Plant facilities currently have drain snakes, but no power Ydrain cleaning equipment. Staff will be ready to discuss this issue with the Committee at the February 14, 2000 meeting. HABUDGETICOMMITTEE MEMO RE ROTO ROOTER2 10 05.DOC ,r 4[. Roto=Rooter RIE Fund,01: Checks Issued calendaryear 2- i nvA Svc Check# Invoice# Date Amount Description Cost Center 152103 H-1166-04 08/24/04 166.53 Svc a@ 5019 Imhoff- Kitchen sink/Plant lunch room 0440-850.06-04 Our maintenance crew tried, but couldn't clear the drain. CSC equipment is not for small drains. 151093 F-438-04 06/08/04 541.88 Svc @ 1790 School -Moraga P.S. 0500-930.06-04 151093 F-382-04 06/07/04 443.63 Svc @ 1790 School-Moraga P.S. 0500-930.06-04 Clogged floor drain under cement. District crew and Rooter-Rooter cannot unclog the drain. Presently when water collects near that drain, they squeeze water to another drain. 148909 A-903-04 01/13/04 126.75 Svc a@ 1561 Boulevard Way 0150-400.12-07 After a CSC crew was cleaning in the street, a homeowner complained their drains were slow. Out of courtesey, we cleared them. 148718 L-2059-03 12130/03 190.13 Svc a@ 3620 Mt Diablo Vlvd 0150.400.12-07 Attached to overflow claim of 12129103. (This is the one where Porsche was flooded.) RIE Fund 01: Checks Issued calendar year 2005 lnvA Svc Check# Invoice# Date Amount Description Cost Center 154333 A-910-05 01/14/05 133.75 Svc @ 5019 Imhoff-Men's handicapped toilet in Lab. 0420-720.06-04 Maint crew tried, but could not repair it. CSO does not have equipment for small drains. 154333 A-705-05 01/11105 10237.19 Backflow Testing 0500-930.09-02 Requires State certified person to test and provide certification to be submitted to EB MUD. At one time Ken's Backflow provided the service. This year vendor could not provide the District with proper insurance. District used Roto-Rooter because they were on the approved list at EB MUD, Roto-Rooter had proper insurance, and certification was getting late waiting for Ken's Backflow to obtain insurance. 153906 L-1940-04 12128104 234.06 Svc a@ 5019 Imhoff-3 drains outside Solids Condition 0440-850.06.04 bldg N.W corner carbide lime storage CSO crew was scheduled to work on it, but the crew was called back for another job. Due to water build up, immediate clean up was necessary. Roto-Rooter was called. Lime buildup. 154044 L-1137-04 12/16/04 376.50 Svc a@ 5019 Imhoff-3rd floor Control Room 0440-850.06-04 Toilet bowl removed to clear congested drain. Our crew does not have the equipment for small drain. SII Fund 03: Check Issued calendar vear 2003 none 2004 102184 L-732-04 12110104 468.13 Svc a@ 55 Silverwood Self-Insured �wiwdwwiwJ'7AAIr..-J A! AMIw� Legal Expenditure Summary SELF INSURANCE FUND cheek ` Check.$ 'Vendor=Name' Account## - =uAcco:urt$.:-'CL#Iease#-Case Title 1 102190 $2,112.53 Meyers, Nave, Riback, Silver 003-0000-993.14-21 $75.71 95006 OMDS 003-0000-991.14-21 $2,036.82 32 Suzanne Brown v DDCSD RUNNING EXPENSE Che .:#` Check vndoF Narrr�e Account# I.-Account$ OL :D :: a me'nt-- j :' In - Decri : to.n 2 1154195 $3,643.43 Hanson Bdd eft 001-0120-400.08-03 $610.42. ADM-H.R.- Labor General 001-0120-400.09-02 $765.95 ADM -H.R.-Local 1 - D. Rolley Disc. Hrg 001-0120-400.08-03 $2,267.06 ADM -H.R.- Local 1 -T. Potter 3 154254 $200.00 Robert Mark Pocta 001-0150-400.12-07 $200.00 17 Pocta (WC)2003-04 Overflow-Re-issued check 4 1154304 $98.00 Donna coil 001-0150-400.12-07 $98.00 20 Coll WC Overflow-Reimbursement for plumbing bill 5 154317 $17,531.13 Meyers, Nave, Riback, Silver 001-0100-400.08-02 $5,017.44 ADM- Board Activi -Board Meetings, Retainer Sery 001-0100-400.08-03 $1,921.47 ADM-Agenda Review 001-0140-400.08-03 $771.46 ADM -Purchasing 001-0150-400.08-03 $124.01 ADM -Risk Management 00 1-0200-420.08-03 $9,221.60 ES-Legal Work Auth., Retainer Sery 001-0200-490.08-03 $75.71 ES-Source control 001-0300-410.08-03 $124.01 CSO-Admin 001-0400-410.08-03 $275.42 POD-Misc, Retainer Services 6 154326 $54.50 Pamela C.Jorgensen 001-0150-400.12-07 $54.50 17 Jorgensen (WC) Overflow-Reimbursement for plumbing bill 7 154343 $95.00 Thomas F. Stewart 001-0150-400.12-07 $95.00 18 Stewart(PH) Overflow- Reimbursement for plumbing bill ,. PROJECTS Check# check$ lender Name Account :.Ac�co:u_nt$--GL#` P�roiecte 8 27439 $2,917.91 Meyers, Nave, Riback, Silver 8192PQ.08-96 $1,196.86 Treatment plant Projects 8192PQ.08-97 $1,585.68 collection System Projects 8192PQ.08-98 $135.37 General I m rovements CL#-claim Log Number GL-General Liability Claims AC-Auto claims H:1Spreadsheets\LegaftLgBiII041BSDeco4.wb3 aa�a9ra5 25 OVERFLOWS AND PLUMBING REIMBURSEMENT CLAIMS DOL Address P& clwma TyD a Reserve T Lfd to_Qjft Pard toClaim Totals cam m ants 1 717=4 1042 Brawn Avenue Lafayette Aspen B uRfing Toch lo�a�G gy PD �� P I u g h IIne caused off bto buatness ap an area appy x 1800`20 00 sq_ft of ca rpet and pa d wf I I n6ed tri tm re alaced In additn to ernan u o comer Ma v need to ramp"some dnAvall. 1947.50 Madsen,K n appem a Agar,a. $3,X02.30 Re5turatlan Ilia rlagament S4,64 9.98 2 07/121154 34 Barbara Road Orly da G Ube rt 0 of ren n a PL $1,602.04 SUI C1 as n S1.602-04 M ft m.Rl flowed onto back path_PatIo nee d e to be p r u re washed and sanittmd. N o peva n al or real pro p aft loss-cleats Inn on I*. 3 0712004 Entry 25,Gelde main Waln�a Creek f Rossmo I at WC Mutua I G RF(Rassm oar) P p $1.0n67 RMC Plug In l lne 4ca u sed cA Into p u b I fe laundry area. Creanup and drying out of general area. PL 1 .00 Got d en Raf n Foun datFon S 1,122_57 P]u rnbfnn relmburs imment 1br Ro ssm oar,Terra California Street 4 09/13`04 134 Fall Lane VY alnut Creek JI m l!•Sunk Fax PD 41139,:99 Fox CVF through d Ice dwina CEO cl eanfri q-some rain o r e tedor c Ica n-u p and m Inor 0e rsonal $317.30 S k°lll Clean 5457,29 proper da nage. 5 09f 1 EM4 IOU VEL Rumb re Lafayette B uyrf Farr Pip S3,W6.10 Board Farr 01fdUa t0 mat p I u g. C(F d of wo rki!d properly.h or`ftc W pentrated th muq ht am Cra#e wwl}floe d Ing th a anti re a eco n d(b al w grade)loyal, App rox 1000 sq.tL af'f fid, mastly oamet some ca nte nts- SM.50 Env Ukrobtology Lab $4,337-04 RMC x$,,484.64 5 MSM4 3.349 North Lu Clio Lane Latayfftte Eugene 14111 PL S276.75 Eugene Hill SW6.75 Rel m b u rse m ent far plumbism Nie 7 1 QU904 3993 N.Pea rdale D rlva Laf tette Sha vita Pa u lazzo P 5141,75 Sha n na Paulazzo 151.75 Rel rn b u rse m ent f r plum bixin 01 8 10/1 31D4 33DG GiensIde Dare Lafayette Au drrr Darmste:'d artrara Wearer PD S273.15 Barbara VVEwOF 01f due to plug In 11 no,1'Cowed Into lMh g area fro m ba ck tra ro i3m. V"m Inor p roperty damaae f arM and some minor nnrsanal Dra in n4v Iass, S 105.a D Env Mlcmb la l agy Lab Pl u m bIng relrnb u rsament $1,197,05 Restaratbri Management 31,575.21 9. 10118M4 3471 Mon roe Aw Lafayefe Kate Hardy PO 181,13 bate Hardy CSO hyd ran gash Ing pro cesaes`pa pped"toHet Min or perso nal prop inq loss(tNWS)*,*do crura u0 costs. $432.67 SWR Clean #513.1!10 10 1001011 45 VhFU 00 L%r Orhft scott WNW PL S41,67 Sam Vamot $41.57 Rehm b u rseerrent for e q u I p re nta I to un OkM a bac kup. 11i 10MMAll 3320 WisInUt Lane ye1te Fay JaPumn for D1ubills PL .7S P Haan X34 a h ---- ,. r..... ._- --------- �„ rJSr.r......,.,. ..�.....,.•.,.•.55•.•.5`._�..:.-.-.-:::"::::::::::::::.^ erruant, •..... .... �...._____. ______________^__ __ ... .... _:......`�..... __�___________ ��+,rr'x_ -_��+:_•.•.•.'.•':.','.- �1,'.�'.L, '.x'•'•'.55 ;;'•':'. Re m urs nn . r ti= ,} tie ''`._._ _ N. �r_______________ ..r........._.......... ...................�. r _f___- .r=. 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We lay holiday. al sh a rrtf disp atch told to� a v]u m ba ra Plug was rre our Ilne_Or1�,blit 1 X120 nrepl Ailed down to 3.1140 14 12059W 415 Bridge Road Walnut Creek Eft Varian tl PL $170.00 Erlec Ven anti $170.110 R aim bursament for p I u mbrnq bfl 1 15 1 X04 101 Bal n DAre Walnut Creek Rf c.ha rd Cate PL 598..x}0 R fc harry Cate ;99.Oa Reirnbur seme nt for pl u m bhn0 hIl I 15 1 1M4 1600 St AndrErws Llr[m Mora ga Morap a Country Club PD Restaraton 1-anagementCfl erPlc;w aimd cart tram,storane area and brathroam 17 0111 18H Poplar Drkm Walnut Creek Pamela jo rga n P[3 $54.60 Pamela Jorgensen PlumbIng bfl]re Irnburseme nt Restoa�atfan Managarnatd SK50 18 01114105 334 lfalle View ,� 'road Pleaaa nt�fl Thomas L}� ire •1 P. R L S�.t10 Thrarr�s ewe. __._.. ,c•.•r _.ti"-w"-ti'-.•.:r,^' {r: r •::•.•:•:_°:: e r � c.c••r {{:rwrti..•_•.•.•.•.•.•.•.•.•.•.•• L...�_ J..°.'. _._ ....._. yy�� c r�c -- 5..5.� ", . S�SJ c ____.,__....... 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'SY,'.',',','• Lr_,........r_ 5 ,• ,r..�_.:,a..___....__._ A...._L�� ....e....r........... '-�-- �''} 555 -------------- --------------- -------------- J.":_'.'.'.'.'.'.',r•-.urA''L.:.'.•r . r Res Paid Total Total-Overflam $55,497.00 $43,494.46 ;99,98i.4B � off GENERAL LIABILITY CLAIMS-OTHER 1 0812 M 1371 Sunset Loop Lafayette Mildred Melgreen $6.00 Mildred Melgreen Reimbursed homeower for water usage by CSO construction crew during a sewer repair. 2 08/24/04 264 Sunnybrae DrNe Martinez Richard Dwrose $267.57 Richard Dome Reimbursement for vehicle damage(rear tie rd)after driving over a manhole cover 3 12121/04 254 Shad Lane Walnut Creek Luis Ramirez udelo $351.78 Luis Ramirez Agudelo Reimbursement for vehicle damage caused by CSO crews while rodding a manhole. Rod Y came out of cleanout and was waving about and strudt a parked 2000 Volvo 580. 4 Total-GL Other $0.00 $825.35 s Auu4-uv 2003-04 AUTO CLAIMS # Dol. LocationVeh RM Name Reserve Paid Comments 1 July 2004 CSO Veh976 Security Guard $1,086.66 Guard stuck CSO gate 7 08/21/04 HWY 680 Veh#76 Security Guard $1,251.23 Security vehicle was rear-ended while driving to S.R.P5 by Garret Kuhl 41,251.73 Recovery from Garnet Kuhl 3 09/03/04 Bart Const PH Veh#210 Kelly Weir CCCSD $1,879.81 K.Weir struck gate post 4 09/21/04 HWY 680 Veh#214 Chris Haisley CCCSD $582.31 Dist Veh#214 was struck from behind while stopped In traffic on freeway,by Namnama Fontecha -$58231 Recovery from CSAA 5 01114/05 19 Woodcrest Drive,Orl Veh#157 Dan Turk CCCSD $1,000.00 D.Turk was backing District Vehicle#157 when he struck a retaining wall post at 19 Woodcrest Drive,Orinda. Reserve Pafd-to-date Total-Auto Claims $0.00 $1,000.00 $2,966.47