HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 01-31-05 w Central contra Costa Sanitary District 5019 Imhoff Placel Martinez, Ca 94553 (92 5) 228-9500 wwwcentralsan.org. BUDGET AND FINANCE COMMITTEE Monday, January 31, 2005 3:30 p.m. CSO Conference Room 1250 Springbrook Road Walnut Creek, California 1. CALL MEETING TO ORDER 2, PUBLIC COMMENTS 3. OLD BUSINESS a. Review of Legal Expenses (memo distributed previously) 4. CLAIMS MANAGEMENT 5. REPORTS/ANNOUNCEMENTS 6. REVIEW EXPENDITURES 7. ADJOURNMENT Recycled Paper Central Contra Costa Sanitary District January 12, 2005 To: BOARD FINANCE COMMITTEE FROM: RANDALL MUSCRAVES DEBBIE RATCLIFF SUBJECT: January 10, 2005 Finance Committee Meeting There was one outstanding question from the last Board Finance committee meeting which required additional staff research. The question and answer is provided below: 1. Page 42, 153805 Turbo Machinery Repair. What type of repair was performed on the fan? The fan being repaired was an induced draft fan for the furnaces used in the plant. This is a huge fan with a 200 horse power motor. Typically, the furnace is run for a year and at that point the fan needs maintenance and repair. The blades usually need work, the shaft has grooving that needs to be re-chromed, and the fan is then balanced. One fan is always kept in inventory to be used as replacement when the used fan is sent off for maintenance. Two quotes were received and reviewed for this work: one from UNICO and the other from Turbo Machinery. Turbo Machinery had the lowest price and was chosen. 2. A question was asked as to which vendors perform maintenance on the solar turbines with the assumption that Turbo Machinery Repair was one of these vendors. The District has a contract with Solar Turbines to repair and maintain the turbines. No other company is used for this purpose. Central Contra Costa Sanitary District January 28, 2005 TO: BOARD BUDGET AND FINANCE COMMITTEE FROM: ANN E. FARRELL ot SUBJECT: CAPITAL PROJECT UPDATE Attached are our monthly reports for bidding and construction. These reports reflect bidding and construction activity through the month of December 2004, the sixth month of the current fiscal year. The Bidding Status report shows projects planned to be bid for the 2005 construction season. As you can see from the Summary of Capital Projects in Construction report, the majority of the 2004 construction season projects are nearing completion. The exceptions are those projects with multi year construction schedules, such as the Lower Orinda Pumping Station Improvements. As construction projects are completed, staff is returning to the office to focus on the design of projects to be bid for the 2005 construction season. 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CIPP, DP 5706 01105 $600.,000 Contra Costa Rehabilitation 2, DP 5931 01105 $2,000,000 M4 A Force Main Replacement, DP 5410 04105 $1,000,000 Vessing Sewer Renovation, DP 5646 04105 $1,000,000 Walnut Creek Renovations, Phase 3, DP 5929 04105 $1,100,000 Influent Diversion Structure Rehabilitation, DP 7209 04105 $200,000 Kiewitt Property Development, DP 8210 04105 NIA Switchgear Replacement, DP 7235 04105 $217,000 TP Protective Coating 3, DP 7233 04105 $660,000 TP Safety Enhancement 2, DP 7229 04105 $132,000 North Orinda Sewer Improvements, Phase 1, DP 5759 05/05 $19000,000 South Orinda Sewer Improvements, Phase 2, DP 5558 05105 $2,228,000 Walnut Creek Renovations, Phase 3 05105 $1,200,000 HHWCF Improvements, DP 8209 05105 $100,000 SCB Ventilation Improvements, DP 7227 05105 $400,000 District-Wide TV Contract, Phase 4, DP 5747 06105 $1,000,000 Locating Blanket Contract 06/05 $50,000 Potholing Blanket Contract 06105 $2001000 TV Inspection Blanket Contract 06105 $150,000 72-inch bypass Pipeline, DP 7239 06105 $1,000,000 Morello Bridges 08105 $100,000 Service Air System Improvements, DP 7210 08105 $482,000 UV Disinfection Expansio, DP 7240 09105 $2,000,000 SCB Roof Replacement, DP 7211 07106 $415,000 0 1.Construction contract estimate as shown in the Capital Improvement Budget and not necessarily the engineers estimate at time of bid. 2.Contingency allocation, not in FY 2004/2005 CI B. DECEMBER 2004 SUMMARY OF CAPITAL PROJECTS IN CONSTRUCTION FY 2004-05 DISTRICT PROJECT NAME I CM ORIGINAL #of $value of amt pd to %complete MAJOR EVENTS PROJECT NO. STAFF CONTRACT change change contractor VALUE orders orders ...s•..• s .::..• ......... •.,.�:s•::•�...•... r..• r. rrr*er:•rr.•r• ............ r..... .. ..... rra r r.r.s.s r.... .•....:. ........ ......a.....::......... v... ..... r.. .. �.... ...:1 ... r`. r .... ........... .,.. ..,. '�'•-••-----.._s., _ter-, ....� res r..........5�....:..... .. .......... .s. .•.,.rr �. ... ....... .a:.. .arr .. F � ...... r .... a�.. : .. :�'...... .. .✓...r..r...::v......far .. .. , ..r r. .r. ..,..�' r .rr.�'rs. � v..��.r7•v r .s .sCS•F.•r�•�•.i:•r'r rr.:r.:..a;.r,.,. .��' ... r s ..rr...r..:.Tsati a....s.....s.. :.. ... ...: r.rr.. 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E: .r... . ..�'r P.'P ........ r� �..�d..ld...�S........r 3'..r arA.r.r. .P.iR... $.4�:.�....lrri'�:..t...... ...$+�...s r....�,...:s.v rr'r ..�' .... .... ....r: ..:v•.... r. ..... .tee .,,.................. $s .. rrr:............ v.. ..arr�.�.•..:•:... .•rr.... ..?.. •• f.• ..is.rssr:+:• r�r ..•.❖.•..r,;•:r.r.•.:x: .. r5r ..:.........::..r r..... .........•,..,.r..rr....rr�'...�:.....tf... :C r.. .. .:: i. ar.. ..... ...r.�..e.. ....s+'�'S•. ,....•.. x e�_ .'r. �,r �F F. r:�•. v. r..r a.r.aa. .:�r. .r.r. .r. :. +,..•n.. ..•........r.... .. rrr..........�i ar r... < .,. �..�• .� ��..... ..r•r.•.ss's s .•.r.:;. .. �•......r.•r'�i.:..... k : ..r. •s;•�'� .+:r.a� 7• rs �3^'bs'r�.• r_=f ,� �- � �; w. r r'r r"'.rr r...r..r..'s•:r.:•:� " r' h .r �' +�r. 5448 Lower Orinda Pumping 51696,000 2 39,115 1,530,351 30°/°All civil work completed. Electrical work inside the building in progress. . Station/A.Antkowiak 5499 Carmel Creek Crossing/T. 92,000 1 31100 801000 100% Complete. Godsey 5553 Pleasant Hill Road East 11567,081 4 157,507 1,288,254 99% Sewer,water and paving construction are completed in all streets. Improvements IA. Rozul Project will be sent to the Board for acceptance at the 1212104 meeting. 5630 M3 Sag/A.Antkowiak 628,000 0 0 623,091 99% Project substantially completed. Negotiating contract change orders for disposal of contaminated soil. 5659 Pleasant Hill Relief 4,110,061 4 43,686 31651,103 96% Contract work is complete. Project to be presented at the 1113105 Interceptor Phase 5 and meeting for acceptance Happy Valley Road Sewer Renovation/M.Husain 5672 Cow Creek Sewer/T. 39,665 1 21500 0 100% Punch list work still outstanding. Godsey 5700 Walnut Creek North Main 324,657 8 66,601 385,198 100% Complete. Street Sewer Replacement/M. Husain 5709 Walnut Creek 21A. 1,015,352 0 0 952,541 99%Contract work 100%complete. Antkowiak 5724 Rossmoor Sewer Insp. 335,000 3 26,583 301,543 100%Contract work 100%complete. Phase 91T. Godsey 5727 Acacia Force Main1A. 89,000 4 271115 116,115 99% Completed force main installation. Contractor working on valve box. Antkowiak 6127 Pumping Stations SCADA 1,471,628 13 149,020 1,470,703 90% Project substantially completed. Project/W. Brennan 7208 Pipe Renovations and 836,638 1 20,920 595,530 92%Work continues on the replacement of 42-inch discharge piping on ReplacementlG. standby effluent pumps. Installation of the hypo spray system covers is Rathunde beginning. DISTRICT PROJECT NAME 1 CM ORIGINAL #of $value of amt pd to %complete MAJOR EVENTS PROJECT NO. STAFF CONTRACT change change contractor VALUE orders orders 7214 Treatment Plant Electric 7,047,700 2 8,299 7,0�12,730 88% Project accepted. Cable Replacement/A. Rozul 7219 Treatment Plant Safety 143,369 6 15,442 1428558 99% Closeout punch list items. Enhancements/C. Shima 7221 Treatment Plant 1,177,622 1 89793 71040,979 95%All work completed except air gap tank installation. Weather permitting Protective Coating/A. remaining construction will be completed next month. Project will be Rozul sent to the Board for acceptance at the 1212104 meeting. :.•..•..:.....r....•r:: ,., .... .. .. �. .--. ....,.`... .... .-,...aaa •. .�.. ...-a aa.,a: . ............:..w.P .r Pa .r r rr r.. ...r:::-:-=.:'.:••-••r::::......... - .......r.PP d.:A rA..! A:.. .P•._ ,• • ...- • ••Y .r.• •••... ,r.•...rrrrc.r..s_... .• • .P'ti•r_... .:'=tt,..a.. ... _. • A•..•.rP..d.'♦••••A •A••P. P. �ArP•♦ • AAfA.A.P..::rr.•.. 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'� �.'�'`r'�+'� �.. -.-.l -. .. .. ..M,,�.___ti '�' •� •.�.�.P�' .,.�.�.,a.�.P.,.,•... �rd r•r••;•P•r rr1�•.• r r�:•�:� � ;�'•::P r..:�r'r.:•r:r.•:?f.•�',::. ;r,r.r.;�:.., • ...v�.�--'ra'• rr � � '' ��. ... �-,r. •,w, r rr v:::a.�. .�.�....r.�..vr� d:;�yy..•..P•.s A�::�r.:�r�F:r :�r r.�r.::r.;�r,.::••:.v::•ra:a:..;;r.,•...,r.r.r E••�:�� •• •r� ^•:', " `•�..r sv.•P.s� r rP7:�:PaZ fr1•err .a�•r .rPF�. ... .. �. n.A...rl.:.�.. r.F.........s•....•a:.•.� a:•ra.}•.��a�r,;�;;� ....A'�: . .•••. aP" . r.r:..�r ...:�:...P P.;:: ��: .•.•,'•r:�� .n��n^,�?w n a�.�L'''r� -;.. 7167 Recycled Water 2571150 10 72,950 330,100 100%Work is complete and contract will be closed out CCWD has been Connections 1 D. Berger retained to take over maintenance repair and minor construction activities. *Note: Projects that have been accepted will remain on the report until the close of the current fiscal year. Legal Expenditure Summary SELF INSURANCE FUND Check# Check$ Vendor Name Account# Account CL# i $ -Case#-Case Title - 1 102182 $315.00 Environmental Microbiology Labo 003-0000-991.14-22 $315.00 12 K • •em La Overflow conform with E. coli screen 2 . 102183 $14.33 FEDEX 003-0000-991-14-20 $14.33 12 Kern(L4 Overflow-Fedex documents 3 102184 $468.13 Roto Rooter 003-0000-991.14-20 � • 1.14 20 $468.13 12 Kem La Overflow-Plumbing services 4 ' 102186 $810.00 Benchmark Environments! 003-0000-991-14-22 � . • $810.00 32 Brown (WCO_overflow-Bacterial Site Visa 7122!04 & 1/6/05 5 102187 $235.87 IMPAC 003_ . 0000-991.14-20 $235,87 12 Kem La Overflow- Housin -Mamatt Hotels 6 102188 $625.00 Meyers Nave 003-0000-991.14-21 $625.00 32 Brown (WCO Overflow-Envlro Science Inc Ex eft review RUNNING EXPENSE FUND Check# Check$ Vendor Name Account# Acc • aunt$ CL# Case#-Case Tale 7 154007 $8,854.75 Hanson Bdd ett 001-0120-400.08-03 $7,502.00 - - _ADM H.R. Local 1 T. Potter 001-0120400.09-02 $977.75 ADM-H.R. - Local 1 -T. Potter Za . ndonella Reporting Service 001-0120-400.08-03 $375.00 ADM-H.R. - Labor General 8 154041 $98.00 Richard Cate 001-0150-400.12-07 • 0-400.12 07 $98.00 15 Cate(WC) overflow-Plumbing reimbursement 9 154118 $1,729.22 Trucker Huss _ 001-0110-400-08-03_'r__ t -400.08 03 $1,729.22 ADM- Finance-Cafeteria Plan CL#=Claim Log Number AC-Auto Claims GL-General Liability Claims-other H:lSpreadsheetskLeg aRSUMMARYAEXPDSUMJan05.wb3 �ti�2�vl�5 r- i s 2104-05 OVERFLOWS AND PLUMBING R I BI° NTCLAIMS 1 W-110134 7 0471 Brwn Avenue Lafayeft Aspe n Ru 11dirig To r:M olrrglea iSregg i P D Plug k 11ne C:�bard ON'Into bualnew open area appm 1 2DW sq.I of ca rp et an d pa d Will nabd to be renfa In addlCla n to eltaa-m un eat. May need to rammm ao ma d r wa 11 $347.50 Mad so n,Knappefs& _ 53,602.38 Restoration M2naBgmartt 54,549.85 2 07112104 34 Barbara Rcn&d 0 rin€la O Ilbe rt De"n ria PL 51.602-04 SUI Clean S 1,UO2-04 Otf f rum Rl fi#Ymd onto bank patla_Paho needs to tie p rewure washed and san fti ied. No twmonM dr ftW RropoAv Ion:cleaning anitt_ 3 07R=4 Entry 25.Golden rat n Wain ut Creek(Rossmo 1st VVC Mutual GR F(Rossm oo r) PD V,=-67 RMC PWV in One caused off Into p u b I Ic l a u nilry area- C lea n up and d ryl ng o ut of Ueneral a rea PL x•00 Gzkd en Rale Foundlibm $11,M 67 Piumbft ral m In u rsemant for Rosam Dor-Terra Ca€Ifo m fa< 4 09113/04 134 Hall Lane Walnut geek aJ Un&S uzis Fax Pb 9139:09 Fox COIF throup h dem d u ring ,SO el ea n I ng-s ame m rnar axteftr cl ean�--u p and mitt or p Bryan al 7&°317.30 SO CI h $45729 proveM provedamage- 5 0911&04 1068 Vbi Roble sfzyatta Boyd Farr PD $3.8 S&10 130"Fvr Off due to root ler d&&a wo rued ro � h uw ove r'flme f� �. � �, pentrated th rim ug ht corteret a wa 11 1`1 ooding the entre seuu nd(hefow g rade)[eve I_ Apprcx 1 OW s'9-rt atf ecjed. MWUY curet som®rmntants. SM.10 Enw MkrobWfogy Lab S4t337.01 RMC $8,454.64 6 OM5104 3344 North Lucile Lana Lahryefe Eugene HN I PL x,75 Eugene Hill 3V6-75 Re mbursemmt 1br plumbina Mlle 7 10i09iO4 3993 r+i_Pearcla I d DWe Latayade ,Sha n na Raula azo PL $151.75 Sh an na.Psulazzo S 1'51:75 lteimbumemam kr PlumbkV bill a 1 EV 13/04 3 Glens Ide Drve Latayeft Audrey Da rmstet a rbara weaver Pik $273-15 Barbara Woaver CO due to plug In Vne,fired kft jWft am.ftm bAck batbroc;m- Very mbw progeny daffispe f ff any)and some 11 mor paiminai ptopeft lame. $105 00 Env Micro b b logy La b Plumbing re&n bu rsnment -��.r. ...... RegWratfon Managomant $1,575.21 .r ... . - . �.... 00 f ................. ...... _ ... ... •fir r..s r. .. ..:................................... rr.. - ....W-0, P rr rrr..... � ��r... . _. .. ��ti'�'_............... 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['. r.r..................._....... ..L�G[�•.•]�'�'''r'r'�'�'� ,.:511-.•==____•.•:.•.•.•.•.•.•.•.•.•.-=_L,_L�+.L'rr,r r , ...errrrr,r r...................:i 'r"r's'.'. rr__-- 101�4�04 4511 Def fear �rinda •'�' •'•'•'•` ..,,err r r -------------- ill r r 1-1 1M5104 33 6 4 kraut Lane Lafayette . un R1 �....�c oa �1mat ...... --------------- _ Fay Jo h nsaet c� rlmot Rel�nb urs ement for � �ctfp rental f� u a a .7� Fa Johnsen Re Imb u rsement r I r.L for u m f�In f�•file * _ -.-.r_._ •r-rrr r.r�. .r r ,.,. ....,*,- r -• red ..... '-L'',:-:.•.r. .i ,.....,F •-• _ ... e ._:__._•}-•,._•�___ .._.._.. �}..............•:• 7� - ...................._..__..__.___...____._ _1.______. .... •r� ..... _............_ _.. ._._ -.... + '1V+F..e ti :_ALL ... ..........._........ .. e .. ._..___ ....__..__.....A LST , .• .. .-a._a._ ____Y___ _._.- �, ._... 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Kid._--_:.�•• .+� �`= .� r f.- �y. .. .,.,'-----'--------- � :.'..'.'::.L ':'lam !� y � __.. ... .. - _................L _ 1 1.1.. •.� 11 11 1-11 ........................_..._...__......,..._.. ._... .. ... ....- e1 __...__-,..... .... - *F ..''.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'..LL ................................... ._ a 1 11... _....... yyLL . _ ._.......... ..._ '_.r__....-_______.._... ...____._. _. ..'. ..........................._.... .. ..",.r:. 1 5r�r }1 1 --'-'---............. . ..:....___..----..... .. f LLL,::•:•:•:•:•:•:•11 ;F. .................................. .___.�...: 1 ,err 1 __..___ rr','°s ,.JAS r'Y° L6 -}...._._._._.__ t. ._____ __...•. 1 1.........s.... �� -_LLL^,:.'.'.'.'.'.L. �� ..___•-___.............. ...... •__ •_ '1 1'11.'.'.'.' 1'Jw5 5`11 _ 14 12051[4 41 Bridge Read 1�4 djnUt 811 Eric erl8ft l lad . T ..1 • L�. 1...;;; $170100 Erlt Vena n I'�elnxbu rserrrt° plu��f�p b]I f T5 121 CV04 10-1 Bales Drfve W airY6t Cftek R.Ic hard 09ft Pl. x,00 RfcWd Date Isirh bu r semwt W pfur bh:q bfl I is 12n1104 1690 St A,n d revs Drivo M oraga M ora g a Country Club PO Restoration M'ia nag ernen t Co Overflow atter t2rt loam,sWrap n a rea an d h athro arra 17 01113M5 18615 Po pier Drive Walnut Geek Pamela JoMansan PD $54,50 Pamela Jorgensen PI urnbrnp b Ill r+alm b u rsernent ResturatJon Management ro 18 01 14105 334 Val]ey Mew Road Pleasant N III The rnas-F.Stewart PL 39S W Thgma s F.Stewart Plumbing b 111 reimbursement 19 01117105 1306 Rudcgear Road Vial n ut Creeit Donna D ullY it ler PL 39 95.00 Donna Co 1 lfM Wier -Plumbing bill reimbursement Total-Overflows $30,000.00 $10,980.76 $46.980.76 i 2004-05 GENERAL LIABILITY CLAIMS-OTHER 1 08/23104 1371 Sunset Loop Lafayette Mildred Melgreen $8.00 Mildred Melgreen Reimbursed homeower for water usage by CSO construction crew during a sewer repair. 2 08/24/04 284 Sunnybrae Dnve Martinez Richard Derose $267.57 Richard Derose Reimbursement for vehicle damage[rear tie rod]after driving over a manhole cover 3 4 Total-GL Other $0.00 $273.57 7004-05 2003-04 AUTO CLAIMS # DOL Location Veh Dose. Name Reserve Paid Comments I July 2004 CSO Veh#76 Security Guard $1,086.66 Guard stuck CSD gate 2 08/21/04 HWY 680 Veh#76 Security Guard $1,251.23 Security vehicle was rear-ended while driving to S.R.PS by Gannet Kuhl 3 09/03/04 Bart Const,PH Veh#210 Kelly Weir $1,879.81 K Weir struck gate post 4 09/21/04 HWY 680 Veh#214 Chris Haisley CCCSD $582.31 Dist.Veh#214 was struck from behind while stopped in traffic on freeway,by Namnama Fontecha -$582.31 Recovery from CSAR Reserve Paid-to-date Total-Auto Claims $0.00 $0.00 $4,217.70